HomeMy WebLinkAbout2013-017 CONT Addendum - LaLande Archeology & History SRVCs
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR PERSONAL SERVICES LESS THAN $35,000
Addendum made this 4 day of January, 2013, between the City of
Ashland ("City") and Jeff LaLande R.P.A. Ph.D ("Consultant').
Recitals:
A. On October 26, 2012 City and Consultant entered into a "City of Ashland Contract
for Personal Services Less than $35,000" (further referred to in this addendum as "the
agreement').
B. The parties desire to amend the agreement to. increase the compensation to be
paid to the consultant for additional site monitoring during Plaza excavations.
City and Consultant agree to amend the agreement in the following manner:
1. The maximum price as specified in contract document is increased to $12,500
2. Except as modified above the terms of the agreement shall remain in full force
and effect.
C SU T T: CITY OF ASHLAND:
(1
BY BY
WV&~ C) ~A
Department H dad
its 411 Date 1 h0 1 ;
DATE
Purchase Order # IIZ6 O
Acct. No.: (tO •Ol OZ .604100
(For City purposes only)
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES
CITY RECD ~ scR
Page 1 / 1
CITY OF ASHLAND ASHLAND, OR DATE PO NUMBER
20 E MAIN ST11/8/2012 11280
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 014159 SHIP TO: Ashland Public Works
LALANDE ARCHAEOLOGY & HISTORY, SERVICE: (541) 488-5587
495 CHESTNUT ST #8 51 WINBURN WAY
ASHLAND, OR 97520 ASHLAND, OR 97520
FOB Point: Req. No.:
Terms: Net Dept.:
Req. Del. Date: contact: Scott Fleury
Special Inst: Confirming? No
Qua .
" nti 'Unit, . ",Description lj
- nit Price :.i Ezf.'-Pe'
THIS IS A REVISED PURCHASE ORDER
Archeoloqical Site Survey for the City 10,000.00
of Ashland Plaza to meet requirements
of State Historic Preservation Office
Contract for Goods and Services
Beqinninq date: 10/24/2012
Completion date: 03/31/2013 1
Processed change order 11/14/2012 to
change project number from 201213.999
to 000294.999
Processed chanqe order 01/11/2013 2,500.00
Additional site monitorinq during Plaza
excavations per attached contract
addendum.
o~ojoZ -aV l
SUBTOTAL 12 500.00.
-BILL TO: Account Payable TAx 0.00
20 EAST MAIN ST FREIGHT 0. D'.
541-552-2010 TOTAL 12,500.00
ASHLAND, OR 97520
account Numtier. ':ProjecfNwtiber>., .Amount AccounFNurtiber ~.J Project Number ,i Amourit; r,
E 110.01.02.00.60410 E 000294.999 12 500.00
Authorld:eU Signature VENDORCOPY
FORM #10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND
Request for a Change Order
Name of Supplier/ Contractor) Consultant: Total amount of.thls r
J ECF laLauoE R,P.A. Ptn.D
cttract amendments ; i
Purchase Order Number: IL 0
R-k z,
1 > Y +aE}3pT
Title) Description: -~/ea~Ht.a-,-eoc py0az
Per attached contract amendment]
Contract Amendment
original contract amount $ ltd 0 100 % of original contract
Total amount of previous contract amendments ¢ % of original contract
Amount of this contract amendment S/ 2500. orb '4175L_-2/6 of original contract
TOTAL AMOUNT OF CONTRACT $ l2 t Soo IZS % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice orapproval of Special
Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract b) The City determines that with all things considered, the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document
contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES -,c NO' (If "NO", requires Council approval I Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT- Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT. ORF or
❑'YES', the total amount of contract and REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
cumulative amendments s $6,000. ❑ 'YES', the total amount of cumulative ❑'YES', the total amount of original contract and
❑ VINO", amount exceeding authority requires amendments s 25% of original contract amount or cumulative amendments :s $1001(for Goods &
Council approval. Attach copy of Council $250,000 whichever is less. Services, <$75K for Personal Services, < $50K for
Communication. ❑ If 'NO', amount exceeding authority requires Attorney Fees.
❑ Exempt-Reason: Council approval. Attach copy of Council ❑ If 'NO", amount exceeding authority requires
PERSONAL SERVICES Communication. Council approval. Attach copy of Council
❑'YES',Direct appoinlments$35,000 ❑ Exempt-Reason: Communication.
❑ If'NO', requires approval. ❑ Exempt -Reason:
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services - $5.000 to $100,000 ❑ 'YES", the total amount of cumulative ❑ Written Findings: Document the nature of the
Personal Services - $5.000 to $75,000 amendments s 25% of original contract amount or emergency, including necessity and circumstances
❑ 'YES', the total amount of cumulative $250,000 whichever is less. requiring the contract amendment
amendments < 25% of original contract amount. ❑ If 'NO', amount exceeding authority requires ❑ Obtain direction and written approval from City
❑ If 'NO', amount exceeding authority requires Council approval. Attach copy of Council Administrator
Council approval. Attach copy of Council Communication. ❑ If applicable, attach copy of Council
Communication. ❑ Exempt-Reason: Communication
❑ Exempt -Reason7 El Exempt-Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑'YES", the total amount of original contract and cumulative ❑'YES', the original contract was approved by City Council.
amendments are within the amount and terms initially approved by Provide date approved by City Council: (Date)
Council as a Special Procurement. If 'NO', Council approval is required. Attach copy of Council Communication.
❑ If'NO', amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach co of Council Communication.
Project Number L0 t2 .t5_ Account Number (t0_.tot.0Z.oo-(P1O1f 0 Account Number--_-__-__-
'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach eats pages if needed.
/
Employee Signature: t Department Head Signature: `Pt%~,Q V.~ dm /
(Equal to orgre ater than $ OJ
Funds appropriated for current fiscal year: ESS]/ NO
Finance Director (Equal toorg erthan$5,000) ate
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 1/4/2013