The URL can be used to link to this page

Home My WebLink About2013-018 CONT Chg Order #1 - Cut N Break Construction CITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS CONTRACT CHANGE ORDER NO. I PROJECT: N Main Sidewalk Repair Project DATE: 01/04/13 LOCATION: Comer of N Main St and Water St PROJECT NO.: 2012-02 CONTRACTOR: Cut T] Break Construction, Inc. PURCHASE ORDER: 11311 The following described work has been requested to be performed by the Engineering Division of the Public Works Department. All described work has been completed according to the City's request and specifications in order to protect the safety of the public. Item No: Description Quantity Unit Price Amount Extra work to install edge beam Item #1 support corbels along northeast face of bridge $ 1,200.00 Total this Change Order $ 1,200.00 Previous Change Order Original Contract Total $ 60,406.00 Revised Contract Total $ 61,606.00 PERCENT CHANGE OF ORIGINAL CONTRACT 2.0% All Public Works construction activities relative to this project (PWE: Project 42011-32) is complete and officially accepted by Public Works Engineering Div. Remaining Parks Dept. stair installa' n to be completed at a later date under separate Parks Department Purchase Order. , Recommended By: 1/4/2013 ojec Tanager ~,Date- Approved By: 1/4/2013 Public Works Director Date Accepted By: Cut W Break Construction, Inc. P.O Box 1455 r1 Medford, OR 97501-0108 4-Jan-13 Contractor Representative Date ENGINEERING Tel: 541488-5347 S 20 E, Main F. 541488-60M Ashland, on TrY. W735-2M Asandd, O rnlon 9]520 TTY: B00-]15-2900 www.asNaM.or.us G \pubwrks4ny\12-02 N Main 515idexalk Repairer Ad.&Cowruaion Admin\Cu, N RreaklCMnge Orde Chan, Order N. 1 14-2013 xlsx Cut W sk ea- ,.l i CONSTRUCTION, Inc. CCB License #72046 P.O. Box 1455 / Medford, OR 97501-0108 (541) 779-1482 / Fax (541) 772-1913 John Lawton, President December 17, 2012 City of Ashland Attn: Morgan wayman nQ,as h land.on u s 541-552-2414 Job Site: Bluebird Park Bridge (repair) This proposal is for a change order for 3 special corbels under continuous curb as per drawing. • Drill and epoxy dowel rebar cages for corbels • Install forms and secure • Place and finish 3500 psi concrete • Strip, clean up • Coat and plaster corbels EQUIPMENT, MATERIAL, AND LABOR: $1,200.00 When saw cutting, Cut N Break Construction, htc. is not responsible for any damage to anything in or below the concrete. This includes water lines, electrical line, sprinkler systems, etc. Your signature indicates that you have read this notice and fully understand the limits of Cut N Break Construction, Inc. responsibility. Billing and Payment Procedures: invoices are presented on completion of work. Invoices are due and payable upon receipt. Delinquent invoices are subject to 1 1/2% monthly on unpaid balance. We accept Visa and MasterCard for your convenience. Should you have any questions or need any additional information regarding the above proposal please do not hesitate to contact this office. Signing one copy of this letter an r ruing it in the enclosed envelope indicates acceptance of this proposal. Thank you, John Lawto}i President! ACCEPTED By: Date: bid:citash 1217// THIS ESTIAMT6 IS GOOD FOR 30 DAYS! Page 1 / 1 CITY OF ASHLAND 1RC` CG r ATE = PO NUMBER' - 20 E MAIN ST. 11/28/2012 11311 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 004823 SHIP TO: Ashland Public Works CUT N' BREAK CONSTRUCTION INC. (541) 488-5587 P O BOX 1455 51 WINBURN WAY MEDFORD. OR 97501 ASHLAND, OR 97520 FOB Point: 1 Req. No.: Terms: Net Dept.: _ Req. Del. Date: - contact: Morgan Wayman _ Special Inst: Confirming? No 4uanti..Unit. Descd tioti - `Unit Price Eit. Price - THIS IS A REVISED PURCHASE ORDER This work is being performed to make 60,406.00 structural repairs needed to the public sidewalk along the north side of the N. Main Street Bridge at Blue Bird Park near the intersection of N. Main and Water Streets. (See attached proposal) Public Improvement Contract Effective date: 10/31/2012 Completion date: 12/15/2012 Processed change order 01/09/2013 1,200.00 Change Order No. 1 ao(a -a-~.D SUBTOTAL 61 60600 BILL TO: Account Payable TAX 0.0 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 61,606.00 ASHLAND, OR 97520 Account Numtieh. P, rojec[Nui`nber', ' Am'ount:. Account Number W6ject'Number, :Amount E 260.08.12.00.70420 E 201202.999 61 606.00 Aumoriz Ignature VENDORCOPY FORM #10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Supplier/ Contractor/ Consultant: Cut 'N Break Construction, Inc., Total amount of this contract amendment: Purchase Order Number: 11311 Title 1 Description: N Main Sidewalk Repair Project $ 1;200.00 ® Per attached contract amendment Contract Amendment Original contract amount $ 60,406.00 100 % of original contract Total amount of previous contract amendments % of original contract Amount of this contract amendment 1$ ,200.00 2 % of original contract TOTAL AMOUNT OF CONTRACT $ 61,606.00 102 % of original contract In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provideil under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract c) The amended contract does not have a total tens greater than allowed in the solicitation document, contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that If it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract Contract amendment is within the scope of procurement: YESX Sourcing Method: SMALL PROCUREMENT- Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT. QRF or ❑'YES', the total amount of contract and REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 cumulative amendments $6,000. ❑ 'YES', the total amount of cumulative ❑'YES', the total amount of original contract and ❑ If 'NO', amount exceeding authority requires amendments 25% of original contract amount or cumulative amendments :5 $100K for Goods & Council approval: Attach copy of Council $250,000 whichever is less. Services, s $75K for Personal Services, < $50K for Communication. ❑ If 'NO', amount exceeding authority requires Attorney Fees. ❑ Exempt- Reason: Council approval. Attach copy of Council ❑ If"NO", amount exceeding authority requires PERSONAL SERVICES Communication. Council approval. Attach copy of Council ❑ "YES", Direct appointment s$35.000 ❑ Exempt - Reason: Communication. ❑ If 'NO', requires approval. ❑ Exempt - Reason: INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCYPROCUREMENT Goods & Services - $5.000 to $100,000 ❑ 'YES', the total amount of cumulative ❑ Written Findings: Document the nature of the Personal Services - $5,000 to $75.000 amendments s 25% of original contract amount or emergency, including necessity and circumstances ® 'YES', the total amount of cumulative $250,000 whichever is less. requiring the contract amendment amendments 25% of original contract amount. ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City ❑ If "NO", amount exceeding authority requires Council approval. Attach copy of Council Administrator Council approval. Attach copy of Council Communication. ❑ If applicable, attach copy of Council Communication. ❑ Exempt-Reason: Communication ❑ Exem t-Reason: ❑ Exem t-Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑'YES', the total amount of original contract and cumulative ❑'YES', the original contract was approved by City Council. amendments are within the amount and terms initially approved by Provide date approved by City Council: (Date) Council as a Special Procurement. If'NO', Council approval is required. Attach copy of Council Communication. ❑ If 'NO', amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach co of Council Communication. Project Number: 2012.02 Account Number: 260.08.12.00.704200 'Expenditure must be charged f appropriate accou umbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed. Employee Signature: &W Department Head Signature: NIA - Employee authorized to $1,500 (Equal to orgreater han 6,000) Funds appropriated for curr fiscal year. ( S / NO Finance Director (Equal to or grater than $5,000) Date Comments: Form #10 -Contract Amendment Approval Request Form, Request for a Change Order, Pagel of 1, 1/4/2013