HomeMy WebLinkAbout2013-021 CONT Addendum - Bartlett Tree Service
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR GOODS AND SERVICES LESS THAN $25,000
Addendum made this 4th day of January. 2012, between the City of Ashland ("City") and
Bartlett Tree Service ("Contractor").
Recitals:
A. On November 3, 2012, City and Contractor entered into a "City of Ashland Contract
for Goods and Services Less than $25,000" (further referred to in this addendum as
"the agreement').
B. The parties desire to amend the agreement to modify the scope of services and
increase the compensation to be paid to Contractor.
City and Contractor agree to amend the agreement in the following manner:
1. The scope of services is modified to include stump grinding at a cost of $390.00.
2. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONTRACTOR: 5A9TtE 4 qF& 5 CITY OF ASHLAND:
7
BY BY c SL.
Its l(C-c X71 2IME7~ Date Department ead
p
DATE I ! Q
Purchase Order #
Acct. No.: 26 O Og O O ~O ~l6 O
(For City purposes only)
1- CITY OF ASHLAND,. ADDENDUM TO CONTRACT FOR GOODS AND SERVICES
Page 1 / 1
CITY O F ..I 1 1 i • r1ECC 3t j j.fE2 l
ASHLAND ~ , DATE - "PO NUMBER.,"
20 E MAIN ST. 11/30/2012 11320
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 017452 SNIP To: Ashland Public Works
BARTLETT TREE SERVICE (541) 488-5587
2288 OLD STAGE ROAD 51 WINBURN WAY
CENTRAL POINT, OR 97502 ASHLAND, OR 97520
FOB Point: Req. No.:,
Terms: Net Dept.:
Req. Del. Date: Contact: Anne Thayer
Special lnst: - Confirming? No
Desori °fion ~ r : , f "Unit Price, " Ext:`Pice:
THIS IS A REVISED PURCHASE ORDER
Removal of two trees within City of 1,690.00
Ashland plaza. Includes clean up of
debris. No stump qrindinq included.
Contract for Goods & Services
Beqinninq date: December 3, 2012
Completion date: January 14, 2013
Processed change order 01/25/2013 390.00
Scope of services modified to include
stump qrindinq
00
aol a • a~t j
SUBTOTAL .2 ,080.00
SILL To: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 2,080.00:
ASHLAND, OR 97520
- , w
I Accouhf Number'. ' i- -;r:;Projecf Numtier Amount "Aiiount Numtier, •ri.ProjecfNumber
E 260.08.11.00.60416 E 000294.999 2,080.00
Authorized Signature VENDOR COPY
FORM #10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND
Request. for a Change Order
Name of Supplier) Contractor) Consultant: Total.arnount of this
conti'actamendrnent.
Purchase Order Number:
Title 1 Description: ~j psi z 4 !~l e ~e Cl~s~ $ 7-
2 Per attached contract amendment
Contract. Amendment l 9D o
original contract amount $ 100 /o of original contract
Total amount of previous contract amendments % of original contract
Amount of this contract amendment % of original contract
TOTAL AMOUNT OF CONTRACT $ ~x O d /-2I % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered,
the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by
the
amendment in the procurement documents, it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES ✓ NO' (If "NO", requires Council approval /Attach copy of CC.),
Sourcing Method:
SMALLPR0 UREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT. QRF or
ES', the total amount of contract and REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
cumulative amendments s $6,000. ❑ 'YES", the total amount of cumulative ❑'YES', the total amount of original contract and
❑ If 'NO', amount exceeding authority requires amendments s 25% of original contract amount or cumulative amendments !5 $100K for Goods &
Council approval. Attach copy of Council $250,000 whichever is less. Services, $75K for Personal Services, < $50K for
Communication. ❑ If 'NO', amount exceeding authority requires Attorney Fees.
❑ Exempt - Reason: Council approval. Attach copy of Council ❑ If 'NO'. amount exceeding authority requires
PERSONAL SERVICES Communication. Council approval. Attach copy of Council
❑ 'YES", Direct appointment s $35,000 ❑ Exempt - Reason: Communication.
❑ If "NO", requires approval. ❑ Exempt -Reason:
INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT
Goods & Services - $5,000 to $100,000 ❑ 'YES', the total amount of cumulative ❑ Written Findings: Document the nature of the
Personal Services - $5,000 to $75.000 amendments :5 25% of original contract amount or emergency, including necessity and circumstances
❑ 'YES', the total amount of cumulative $250,000 whichever is less. requiring the contract amendment
amendments s 25% of original contract amount. ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
❑ If'NO', amount exceeding authority requires Council approval. Attach copy of Council Administrator
Council approval. Attach copy of Council Communication. ❑ If applicable, attach copy of Council
Communication. ❑ Exempt - Reason:Communication
❑ Exempt - Reason: ❑ Exempt -Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ "YES", the total amount of original contract and cumulative ❑ "YES", the original contract was approved by City Council.
amendments are within the amount and terms initially approved by Provide date approved by City Council: (Date)
Council as a Special Procurement. If 'NO', Council approval is required. Attach copy of Council Communication.
❑ If 'NO', amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach co of Council Communication.
1 00,2999 OOB-/7OO 6O
Pro'ectNumberAccount Numb r___-__ ccount Number
*Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach &xtra pages if needed.
- Employee Signature: If Department Head Signature:
(Equal to or greater than $5,00 )
Funds appropriated for current fiscal year., E / NO (9~ l 2"
Finance Director (Equal to orgre r than $5,000) Date
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 1/4/2013