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HomeMy WebLinkAbout2013-022 CONT Addendum - Integrity Pest & Home Repair ADDENDUM TO CITY OF ASHLAND CONTRACT FOR GOODS AND SERVICES LESS THAN $25,000 Addendum made this 11th day of January, 2013, between the City of Ashland ("City") and IntegritV Pest & Home Repair ("Contractor"). Recitals: A. On December 13. 2012, City and Contractor entered into a "City of Ashland Contract for Goods and Services Less than $25,000" (further referred to in this addendum as "the agreement'). B. The parties desire to amend the agreement to modify the scope of services and correct the completion date of the contract. City and Contractor agree to amend the agreement in the following manner: 1. The scope of services is modified to add pest control services for the Ashland Parks Maintenance Building located at 3070 Highway 66. The initial set up charge will be $200.00 and the regular monthly charge will be $50.00 per month per proposal attached as Exhibit A. 2. The correct completion date for this contract is December 31, 2013. 3. Except as modified above the terms of the agreement shall remain in full force and effect. CONT OR: CITY OF LAND: BY BY Department Head Its Date DATE G / Purchase Order # Acct. No.: -p / ~O 2 6 6 p c~i0!> (For City purposes only) 1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR GOODS AND SERVICES 9est & HR pair 548 Hogan Ave, Medford, Oregon 97504 541-613-7311 License # AG-L1018497CPI Pest Control Agreement Purchaser First Name: Ashland Parks & Recreation Maintanance Building Address :3070 Highway 66 City: Ashland OR Zip Code : 97520 Phone : 541-324-4772 (Jason) Pest to be covered: Ants Mice Black Widows Rats Wasp Fleas Earwigs Yellow jackets Service Frequency: Monthly Summary of Charges: Initial Charge $200.00 Includes all bait stations Regular Charge $50.00 Total Annual Amount $ Method of payment: Check Cash Credit Card Visa MC Disc Amex / Integrity Pest Representative r Purchaser Date The intent of this agreement is for one year. It can be canceled anytime after that with 30 days notice. jai 11 d 4 ~let.,r :l.f F=! Page 1/ 1 Ashland Park Commission DATE F-JP-O NUMBER'S 20 E MAIN ST. 12/26/2012 00186 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 004103 SHIP TO: INTEGRITY PEST & HOME REPAIR 548 HOGAN AVENUE MEDFORD, OR 97504 FOB Point: Req. No.: Terms: net Dept.: Req. Del. Date: Contact: Bruce Dickens Special Inst: Confirming? No ` Quantit Unit Description s Unit Price ~,.•ErztPrice, THIS IS A REVISED PURCHASE ORDER Pest Control Services 150.00 Location: Parks Shop Ca. 3070 Hwy 66 Initial charge: $150.00 12.00 Mo Monthly charge for Parks Shop: $45.00 45.00 540.00 Term: January to December 2013 Processed change order 01/29/2013 200.00 Adding Maintenance Building Initial charge: $200.00. 12.00 Mo Monthly charge for Maint Bldg: $50.00 50.00 600.00 Term: January to December 2013 90 i r, o 001 aa~a. - 3 SUBTOTAL 1490.00 BILL TO: - TAX 0.00. FREIGHT 0.00.TOTAL 1,490.00 - -Account Number Project Number - 'Amount Account Number Project Number .'Amount E 211.12.02.06.60410 1 490.00 VENDORCOPY Authorized Signature i I FORM#10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ~S H LAN D . Request for a Change Order Name of Supplier I Contractor 1 Consultant: Total amount of this Keg C,Jcontract amendment: Purchase Order Number: O / 8 Title I Description: ~E ZZ, lih~ -e 4~ LJ Per attached contract amendment Contract Amendment ~p Original contract amount $ g 0 100 % of original contract Total amount of previous contract amendments % of original contract ® P~ Amount of this contract amendment °k of original contract ~d TOTAL AMOUNT OF CONTRACT $ ,/Z- 4F t,'~ %of original contract In accordance with OAR 137-047-0800:1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement An amendment is not within the scoce of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract Contract amendment is within the scope of procurement: YES ~NO* (if "NO", requires Council approval l Attach copy of CC.) Sourcing Method: SMA ROCUREMENT-Less than 0,000 INVITATION TO BID or COOPERATNE PROCUREMENT. QRF or "YES', the total amount of contractand cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s $6,000. ❑ 'YES', the total amount of cumulative amendments ❑'YES', the total amount of original contract and ❑ If 'NO", amount exceeding authority, requires s 25% of original contract amount or $250,000 cumulative amendments s $100K for Goods & Services, s Council approval, Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees. Communication. ❑ If 'N9, amount exceeding authority requires ❑ If 'N9, amount exceeding authority requires Council ❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication. PERSONAL SERVICES Communication. E] Exempt-Reason: El "YES", Direct appointment s$35,000 ❑ Exempt-Reason: ❑ If"NO",requires approval. INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods & Services - $5.000 to $100.000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services-$5000 to $75,000 s25% of original contract amount or $250,000 emergency, including necessity and circumstances ❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment amendments s 25% of original contract amount ❑ If ❑ If"NO", amount exceeding authority, requires ❑ Obtain direction and written approval from City 'NO', amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication Communication. ❑ If applicable, attach copy of Council Communication ❑ Exempt- Reason:❑ Exempt- Reason'❑ Exempt -Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑'YES', the total amount of original contract and cumulative amendments are ❑'YES', the original contract was approved by City Council. within the amount and terms initially approved by roundl as a Special Provide date approved by City Council: (Date) Procurement. If'NO', Council approval is required. Attach copy of Council Communimtion. ❑ If WY, amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach co of Council Communication. /.2 0,2 06 60Y'/B~ AecountNumbe ccountNumber--_--_-_---_------_ Project Number a 'Expenditure must be charged to the appropriate a punt numbers for the financials to reflect the actual expenditures acc at y. Attache a pages if needed. Employee Signature: -%11j/[1Z (_b Ll i( -~1 Department Head Signature: rEq at to orgreater than $5,000) City Administrator: (Equal to or greater than $25,000 or 10%) Funds appropriated for current fiscal year: YES / NO Finance Director(Equalto orgreaterthan$5,000) Date Comments: Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 1115/2013