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Home My WebLink About2013-026 CONT Addendum - OBEC Consulting Engineers ADDENDUM TO CITY OF ASHLAND CONTRACT FOR PERSONAL SERVICES LESS THAN $35,000 Addendum made this 23`d day of January. 2013, between the City of Ashland ("City") and OBEC Consulting Engineers ("Consultant"). Recitals: A. On June 7. 2012 City and Consultant entered into a "City of Ashland Contract for Personal Services Less than $35,000" (further referred to in this addendum as "the agreement"). B. The parties desire to amend the agreement to "extend the date of completion City and Consultant agree to amend the agreement in the following manner: 1. The date for completion is being extended to April 31, 2013 2. Except as modified above the terms of the agreement shall remain in full force and effect. CONSULT CITY OF AP AND: BY ft z Its Date r2 LgZL3 eparhnent Head i DATE Purchase Order N I Q9 73 Acct. No.: (For City purposes Mir) 1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES Page CITY RECORDER 1 / OW. CITY OF PO NUMBER _ j~ C Lj LA STN D DATE' 7 17200 EE MAIN ST. 71112012 10923 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 010507 SHIP To: Ashland Parks OBEC CONSULTING ENGINEERS C/O 90 MOUNTAIN 7-1 920 COUNTRY CLUB ROAD STE 100B ASHLAND, EUGENE, OR 97401-6089 ASH, OR 97520 FOB Point: Req. No.: Terms: Net Dept.: -Req. Del. Date: - Contact: Rachel Dials special Inst: Confirming No nit Price Ext. Price Quanti `..`Unit - - Description u THIS IS A REVISED PURCHASE ORDER Provide engineering services for the 18,531.00 Calle Guanajuato Resurfacing Project Contract for Personal Services j Beginning date: June 11, 2012 Completion date: September 30, 2012 Insurance required/On file Processed change order 09/24/2012 Completion date extended to December I' 31, 2012 per attached contract addendum. Processed change order 02/01/2013 Completion date extended to April 31, 2013 per attached contract addendum. I i. - SUBTOTAL 18 531.00 BILL To: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 18,531.00 ASHLAND, OR 97520 AccounfNumbel•.- .'Project Number Amount Account Number ` "":`Project Number, Amount - E 410.03.22.00.70420 E 000296.999 18,531.00 I I I r z/'/zap Authodz Signature VENDOR COPY - I I Fox Mio CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Supplier/ Contractor / Consultant: IL Total amount of this contract amendment: Purchase Order Number: to lZ~) Title 1 Description: $ Ian t G~(j ? V Per attached contract amendment C f I'3 ~r ontract Amendment Original contract amount $ 100 % of original contract Total amount of rep yious contract amendments % of original contract Amount of this contract amendment % of original contract TOTAL AMOUNT OF CONTRACT $ % of original contract In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract. Contract amendment is within the scope of procurement: YES NO* _(If "NO", requires Council approval /Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT - Less than $5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or ❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANTTO AMC 2.50 amendments s $6,000. ❑ "YES", the total amount of cumulative amendments ❑ 'YES', the total amount of original contract and ❑ If'NO", amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments s $100K for Goods & Services, 5 Council approval. Attach copy of Council whichever is less. $75K for Personal Services, <$50K for Attorney Fees. Communication. ❑ If"NO', amount exceeding authority requires - ❑ If'NO", amount exceeding authority requires Council ❑ Exempt-Reason: Council approval. Attach cony of Council approval. Attach copy of Council Communication PERSONAL SERVICES Communication. ❑ Exempt-Reason: ❑'YES', Direct appointment 5$35,000 ❑ Exempt-Reason:- F] IVNO', re uires a roval. INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods & Services - $5,000 to $100.000 ❑ 'YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services -$5000 to$75000 525% of original contract amount or $250,0D) emergency, including necessity and circumstances ❑ 'YES', the total amount of cumulative whichever is less. requiring the contract amendment amendments 5 25% of original contract amount. ❑ If ❑ If 'NO', amount exceeding authority requires ❑ Obtain direction and written approval from City 'NO', amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication ❑ Exempt-Re ason: ❑Exem t-Reason: ❑ Exempt -Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑'YES', the total amount of original contract and cumulative amendments are ❑'YES', the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement If 'NO*, Council approval is required. Attach copy of Council Communication. ❑ If'NO', amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach co of Council Communication. Project Number Account Number Account Number *Expenditure must be charged t the approf(ria accou t numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed. Employee Signature 4 ~b Department Head Signature: (Equal to or greater than $5,000) City Administrator: (Equal to or greater than $25,000 or 10%) Funds appropriated for current fiscal year. YES / NO Finance Director,(Equalto orgreaterthan$5,000) Date Comments: Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 1/22/2013