HomeMy WebLinkAbout2013-036 CONT Addendum - Liquivision Technology
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR PERSONAL SERVICES LESS THAN $35,000
Addendum made this eighth day of February, 2013, between the City of Ashland
("City") and Liquivision Technology ("Consultant')
Recitals:
A. On 12-10-2012 the City and Consultant entered into a "City of Ashland Contract for
Personal Services Less than $35,000" (further referred to in this addendum as "the
agreement').
B. The parties desire to amend the agreement to increase the compensation to be paid
Consultant.
City and Consultant agree to amend the agreement in the following manner:
1. The maximum price as specified in the original contract between the City and
Consultant is increased to $11,140.
2. Except as modified above the terms of the agreement shall remain in full force and
effect.
)
CON ,CITY OF ASHLAND:
Its ? Date3/V //,Department Head
DATE
Purchase Order 113 0 0
Acct. No.: ~O-O~ oo.Go;Lq
(For City purposes only) .
Via..
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES
i
02/06/2013 10:36 541-88J-1361 LIQUIVISION PAGE 02/02
Llquivision Technology, Inc. Invoice
I 711 MARKET STREET .
KLAMATH FALLS, OR 97601 DATE. INYOICE #
(541) 883-6473
1/31/2013 4338
BILL TO
City of Ashland
Steve Walker
90 N. Mountain Avenue
Ashland, OR 97520
P.O. NO. TERMS TEAM PROJECT
2% 10 Net 30 T4 OR3131512R1-2T4
ITEM QTY DESCRIPTION RATE SERVICED AMOUNT
Clean & Clean & Inspect Alsing Reservoir 2,400.00 129/2013 2,400.00
Wall Cie... Diver Wall Cleaning Alsing Reservoir 1,800.00 1,800.00
Clean & Clean & Inspect Crowson Reservoir 3,200.00 11302013 3,200.00
Wall Cie... Diver Wall Cleaning Crowson Reservoir 2,620.00 2,620.00
Dechlori... 18 Dechlorination 15.00 270.00
Filter Bags 2 Filter Bags 200.00 400.00
Mobilizat... Mobilizatlon fee 450.00 450.00
o~ y
TOta l $11,140.00
Thank you for your prompt attention!
CITY OF
ASHLAND
Council Communication
February 19, 2013, Business Meeting
Approval of a Contract Amendment with Liquivision Technology
FROM:
Steve Walker, Water Quality and Distribution Supervisor, walkers@ashland.or.us
SUMMARY
This contract amendment is required to pay an additional amount not approved in the original contact
with Liquivision Technology for reservoir cleaning.
BACKGROUND AND POLICY IMPLICATIONS:
The City of Ashland Water Department contracted with Liquivision Technology to clean and inspect
Crowson and Alsing reservoirs. Liquivision Technology specializes in cleaning and inspecting potable
water storage reservoirs through the use of certified and specially trained divers. The initial contract
required Liquivision to inspect both reservoirs and remove up to two inches of accumulated sediment
from the bottom of the tanks. During the inspection and sediment removal process it was discovered
that additional cleaning of the tanks walls should be done to remove a residue build up. Routine
cleaning and inspection of the City's potable water reservoirs is essential to maintain the integrity of
both the structure and the City's drinking water.
FISCAL IMPLICATIONS:
The original approved contract with Liquivision Technology was $7,300. The amendment to the
original contract is $3,840.00. The final total cost for cleaning amounted to $11,140.00 resulting in a
53% increase over the original contract amount. The additional monies are accounted for within the
water distribution budget.
STAFF RECOMMENDATION AND REQUESTED ACTION:
Staff recommends approval of a $3,840.00 amendment to the existing contract with Liquivision
Technology
SUGGESTED MOTION:
Move to approve a contract amendment with Liquivision Technology in the amount of $3,840.00.
ATTACHMENTS:
Contract Amendment-Liquivision Technology
Page I of P
Pr,
CITY RECGS":DER Page 1 / 1
ASHLAND CITY O F
DATE PO NUMBER
20 E MAIN ST. 1/4/2013 11380
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 003671 SHIP TO: Ashland Water Department
LIQUIVISION TECHNOLOGY (541) 488-5354
711 MARKET STREET 90 N MOUNTAIN
KLAMATH FALLS, OR 97601 ASHLAND, OR 97520
FOB Point: Req. No.:
Terms: Net - Dept.:
Req. Del. Date: Contact: Steve Walker
Special Inst: Confirming? NO
Quantity Unit Description Unit Price Ext. Price
THIS IS A REVISED PURCHASE ORDER
Clean and inspect Alsinq and Crowson 7,300.00
Reservoirs
Contract for Personal Services
Beqinninq date: 01/02/2013
Completion date: 06/30/2013
Processed chanqe order 03/13/2013 3,840.00
Per attached request and contract
addendum approved by Council 02/19/2013
a o 13 -W11 or;3
SUBTOTAL 11 140.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 11,140.00
ASHLAND, OR 97520
Amount Account Number Pro
Account Number Project Numtiec ject Number. Amount
E 670.08.18.00.60240 E 201221.999 11,140.00
Autho ed Signature e VENDORCOPY
FORM#1o CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ,~S H LAN D
Request for a Change Order
Name of Supplier / Contractor/ Consultant: Liquivision Technology Inc. Total amount of this
contract amendment:
Purchase Order Number: 11380
Title 1 Description: Crowson and Alsing reservoir cleaning $3,840
X Per attached contract amendment
Contract Amendment
Original contract amount $7,300 100 % of original contract
Total amount of previous contract amendments % of original contract
Amount of this contract amendment $3.840 53% of original contract
TOTAL AMOUNT OF CONTRACT $11.140 153 % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special .
Procurement, 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following condition: a) goods and services
to be
provided under the amended contrail are the same as the goods and services to be provided under the unamended contract; b) The City determines that with all things considered, the
amended contract is at least as favorable to the City as the unamended contract c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement An amendment is not within the scope of the procurement ff the City determines that if tt had described the changes to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contract
Contract amendment is within the scope of procurement: YES NO* X (If "NO", requires Council approval /Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT, ORF or
❑'YES', the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments s $6,000. ❑ 'YES', the total amount of cumulative amendments ❑ 'YES', the total amount of original contract and
❑lf'NO', amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments s$100K for Goods & Services, s
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, <$50K for Attorney Fees.
Communication. ❑ If 'NO, amount exceeding authority requires ❑ If 'NO', amount exceeding authority requires Council
❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication. ❑ Exempt-Reason:
❑'YES', Direct appointment s$35,000 ❑ Exempt-Reason:
❑ If'NO', uires a roval.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods &Services -$5.000 to $100,000 ❑ -YES', the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services - $5.000 to $75.000 s 25% of original contract amount or $250,000 emergency, including necessity and circumstances
❑'YES', the total amount of cumulative whichever is less. requiring the contract amendment
amendments s 25% of original contract amount If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt-Reason: 0 Exempt-Reason, El Exempt-Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑'YES', the total amount of odginal contract and cumulative amendments are ❑'YES", the original contrail was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If'N0', Council approval is required. Attach copy of Council Communication.
❑ If'NO', amount exceeding authority requires CoonclI approval. - ❑ Contract amendment approved and signed by City Administrator.
Attach ce of Council Communication.
Project Number 2012.21 Account Number Account Number 670.08.18.00.602400
'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed.
Employee Signature: Department Head Signature:
(Equal to or greater than $5,000)
City Administrato
(equal to or greater than $25,000 or f0%)
Funds appropriated for current fiscal year: NO 14 ~/S r a
Finance Director (Equal to orgreaferthan$5,000) Date
Comments:
Form #10 -Contract Amendment Approval Request Form, Request fora Change Order, Page 1 of 1, 3/4/2013