HomeMy WebLinkAbout2013-041 CONT Addendum - Central Control Systems
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR GOODS AND SERVICES
Addendum made this 9th day of January, 2013, between the City of Ashland ("City") and
Central Control Systems ("Contractor").
Recitals:
A. On November 15, 2012, City and Contractor entered into a "City of Ashland
Contract for Goods and Services" (further referred to in this addendum as "the
agreement').
B. The parties desire to amend the agreement to extend the date of completion.
City and Contractor agree to amend the agreement in the following manner:
1. The date for completion is extended to May 1, 2013.
2. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONTRACTOR: CITY OF HLAND:
BY W fl ( I
Department Head
Its Date 2 Ohl n 9DATE -f ro Purchase Order # 00177. $33.985.00
Acct. No.: 211.12.02.06.602112
(For City purposes only)
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR GOODS AND SERVICES
Page 1 / 1
CITY PECOMnMC
Ashland Park Commission DATE PO NUMBER
20 E MAIN ST. 11/29/2012 00177
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 000179 SHIP TO:
CENTRAL CONTROL SYSTEMS, LTD.
PO BOX 8683
WOODLAND, CA 97776-8683
FOB Point: Req. No.:
Terms: Net 30 days Dept.:
Req. Del. Date: Contact: Brenda Hammers
Special Inst: Confirming? No
Quantity - Unit Description - Unit Price Ext. Price
THIS IS A REVISED PURCHASE ORDER
UHF Radio Upgrade (FCC Mandate) 34,480.00
Reprogram and align misc. UHF radios to
narrowband $33,750.00
Freight $235.00
Contract for Goods & Services
Beginning date: 11/15/2012
Completion date: 02/01/2013
Processed change order 02/22/2013
Contract Addendum - The date for
completion is extended to May 1, 2013.
i
I
SUBTOTAL 34 480.00 -
BILL TO: TAX 0.00
FREIGHT 0.00 .
TOTAL 34,480.00
Account Number Project Number _ Amount' - 'Account Number Project Number -Amount
E 211.12.02.06.60211 34 480.00
Signature VENDOR COPY
FO1 #10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND
Request for a Change Order Name of Supplier I Contractor I Consultant: C~ rylp~ 6/p,-not- Sys r15,u s TOtabamount Of this
contiact amendment
Purchase Order Number: oo/77 a
Title/ Description: erCNni v(~ Ca,4 e~Er,c rJ j)A di i/ 7-3 Ntr+ y 7, .2 v 3 $ 1` 'i r
[g"Per attached contract amendment
Contract Amendmenti 3 8
Original contract amount 100 % of original contract
Total amount of rep yiou contract amendments % of original contract
Amount of this contract amendment .9 -&=3r) % of original contract
TOTAL AMOUNT OF CONTRACT $ - % of original contract
in accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special .
Procurement 2) The amendment is necessary to complywith a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the
amended contract is at least as favorable to the City as the unamended contract: c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contract
Contract amendment is within the scope of procurement: YES NO' Of "NO", requires Council approval I Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT • Less than $5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or
❑ 'YES', the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendmentss $6,000. ❑ 'YES', the total amount of cumulative amendments E'YES', the total amount of original contract and
❑If'NO', amount exceeding authority requires s25% of original contract amount or $250,000 cumulative amendments$1o0K for Goods & Services, !5
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees.
Communication. ❑ If 'NO', amount exceeding authority requires ❑ If'NO', amount exceeding authority requires Council
❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication. ❑ Exempt-Reason:
❑ 'YES', Direct appointment 25 $35,000 ❑ Exempt- Reason:
❑ If'NO, requires approval.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services - $5,000 to $100.000 a YES', the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services - $5A00 to $75.000 s 25% of original contract amount or $250,000 emergency, including necessity and circumstances
❑ 'YES', the total amount of cumulative whichever is less. requiring the contract amendment
amendments 5 25% of original contract amount ❑ If ❑ If"NO', amount exceeding authority requires E Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt- Reason: ❑ Exempt- Reason:❑ Exem t-Reason:
SPECUIL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
E] 'YES', the total amount of original contract and cumulative amendments are E'YES', the odginal contrail was approved by City Council.
Within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Dale)
Procurement If"NO', Council approval is required. Attach copy of Council Communication.
❑ If'NO', amount exceeding authority requires Council approval. E Contract amendment approved and signed by City Administrator.
Attach copy of Council Communication:
Project Number Account Number 211.1 2.OL- oG- GGalra Account Number
'Expenditure must be chargeneapp pdate account numbers for the financials to reflect the actual expenditures accuf a . Attach extra pages if needed.
Employee Signatur Department Head Signature: /l l ,c
(Equal to orgreater than $5,000)
City Administrator:
(Equal to orgreater than $25,000 r1091)
Funds appropriated for current fiscal year (YES)/ NO A1- zo/
Finance Director (Equal Director (Equal to &i greater than $5,000) Date
dot. a
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1,1/9/2013