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HomeMy WebLinkAbout2013-042 CONT Addendum - Central Control Systems ADDENDUM TO CITY OF ASHLAND CONTRACT FOR GOODS AND SERVICES Addendum made this g`h day of January, 2013, between the City of Ashland ("City") and Central Control Systems ("Contractor"). Recitals: A. On November 15. 2012, City and Contractor entered into a "City of Ashland Contract for Goods and Services" (further referred to in this addendum as "the agreement'). B. The parties desire to amend the agreement to extend the date of completion. City and Contractor agree to amend the agreement in the following manner: 1. The date for completion is extended to May 1, 2013. 2. Except as modified above the terms of the agreement shall remain in full force and effect. CONTRACTOR: CITY OF SHLAND: BY k LW By - Department Head Its ~Q Date )-4:101/77 DATE ? _7 Purchase Order # 00176. $16.005.00 Acct. No.: 211.12.02.06.602112 (For City purposes only) _ 1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR GOODS AND SERVICES Page 1 / 1 -ITY RECCMD'E. Ashland Park Commission DATE PO NUMBER 20 E MAIN ST. 11/29/2012 00176 ASHLAND, OR 97520 _ (541) 488-5300 VENDOR: 000179 SHIP TO: CENTRAL CONTROL SYSTEMS, LTD. PO BOX 8683 WOODLAND, CA 97776-8683 FOB Point: Req. No.: Terms: Net 30 days Dept.: Req. Del. Date: Contact: Brenda Hammers Special Inst: Confirming? No +CQuanti unit Descrip tion Unit Price.- Ext. Price THIS IS A REVISED PURCHASE ORDER Central Computer Upgrade $4,555.00 16,005.00 North Mountain Weather Station Component $6,325.00 North Mountain Hub, Plus labor and installation $3,475.00 3-Days Labor & Installation $1,650.00 Contract for Goods & Services Beginning date: 11/15/2012 Completion date: 02/01/2013 Processed change order 02/22/2013 . Contract Addendum - The date for completion is extended to May 1, 2013. 0t0104.-';L -O'r,i SUBTOTAL 16 005.00 BILL TO: - TAX 0.00 FREIGHT 0.00 TOTAL 16,005.00 Account Number- -'Project Number "Amount Account Number Project Number Amount . E 211.12.02.06.60211 16 005.00 AlUthorized Signature VENDOR COPY FORM #10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Supplier/Contractor/Consultant: &,,,JT2t-1r, (6WravL- 5ysrcti S 1Totalfarnount'oftfifs contract amendrent Purchase Order Number: (JO)'J to i$' Title/ Description: eXtE~nyryCr eyA1PL-6774r,1 bArE Ot/Ly/ )Afacy/ 20/.3 n , ['Per attached contract amendment Contract Amendment Original contract amount $ A, , 00.5 100 % of original contract Total amount of revious contract amendments % of original contract Amount of this contract amendment % of original contract CG TOTAL AMOUNT OF CONTRACT $ //MOOS % of original contract. In accordance with OAR 137-047-0800:1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the terms and 'conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document, I contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract. Contract amendment is within the scope of procurement: YES NO* (If "NO", requires Council approval /Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, ORF or ❑"YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendmentss$6,000. ❑'YES', the total amount of cumulative amendments ❑'YES`, the total amount of original contract and ❑If'NO', amount exceeding authority requires 525% of original contract amount or $250,000 cumulative amendments 5$100K for Goods & Services, 5 Council approval. Attach copy of Council whichever is less. $75K for Personal Services, <$50K for Attorney Fees. Communication. ❑ If"NO', amount exceeding authority requires ❑ If 'N9, amount exceeding authority requires Council ❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication. PERSONAL SERVICES - Communication. ❑ Exempt-Reason: ❑ "YES', Direct appointments$35,000 ❑ Exempt-Reason: ❑ If'NO', requires approval. INTERMEDIATE PROCUREMENT SOLESOURCE - EMERGENCY PROCUREMENT Goods & Services-$5 000 to $10D,000 - li? YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services -$5000 to A75,000 525% of original contract amount or $250,000 emergency, including necessity and circumstances ❑'YES', the total amount of cumulative whichever is less. requiring the contract amendment amendments 5 25% of original contract amount. ❑ If ❑ If 'NO', amount exceeding authority requires ❑ Obtain direction and written approval from City "NO', amount exceeding authority requires Council Council approval. Attach copy of Council Administrator ' approval. Attach copy of Council Communication Communication. ❑ If applicable, attach copy of Council Communicadon I ❑ Exem t-Reason: ❑ Exem t-Reason: ❑ Exempt _Reasom "SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑'YES', the total amount of original conbactand cumulative amendments are ❑'YES', the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide data approved by City Council: (Date) Procurement. If'NO', Council approval is required. Attach copy of Council Communication. ❑ If'NO', amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication. Project Number Account Number-2I Iz-_vyd6-yo.Z e Account Number 'Expenditure must be charged to the a~riate account numbers for the financials to reflect the actual expenditures occur, ell,. Attach extra pages if needed. Employee Signature: Department Head Signature: qual to or greater than $5,000) City Administrator: J (Equal to or greater tha $25,0 Oor 10%J Funds appropriated for current fiscal year 0 / NO ,gL ~l h --~7 Y Finance Director (Equal to or greater than $5,000) ate Comments: 'V r Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 1/9/2013