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HomeMy WebLinkAbout2013-0311 JT SS Council-Parks PACKET ?P.SH CITY OF !PAR ASHLAND AGENDA FOR JOINT STUDY SESSION ASHLAND CITY COUNCIL ASHLAND PARKS & RECREATION COMMISSION March 11, 2013 Siskiyou Room 51 Winburn Way 6:00 p.m. Joint Study Session 1. CALL TO ORDER II. ROLL CALL III. INTRODUCTION - MEETING PURPOSE AND PRODUCT IV. PRESENTATION OF PARKS GOALS/ OBJECTIVES AND THEIR RELATIONSHIP TO COUNCIL'S GOALS V. QUESTIONS FOR CLARIFICATION VI. COMMENTS AND ISSUES FROM EACH PARTICIPANT VII. DISCUSSION VIII. FORMULATION OF JOINT GOALS/OBJECTIVES IX. CONSIDERATION OF COUNCILOR ROSENTHAL'S PROPOSAL X. CONCLUSIONS AND NEXT STEPS XI. ADJOURNMENT In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735- 2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). DRAFT Parks and Recreation Goal 2013 Maintain and expand park, recreational, and educational opportunities; provide high quality, efficient and safe services with positive experiences for guests and other participants while maintaining community participation in the decision-making processes and protecting the environment. Obiectives• • Evaluate current conditions of facilities and identify deficiencies that need correction • Provide neighborhood park facilities within %a-mile of every home • Provide opportunities for community members to interact and improve health and social well-being for our community • Contribute to the economic viability of our community • Preserve natural areas, protect and enhance our environment • Incorporate community input into planning processes for parks and recreation programs, activities and facilities. • Ensure continued safety within the parks and recreation system • Support education related to environmental issues • Provide ongoing evaluation of recreation programs to ensure current and future relevance I DRAFT City Council Goals 2013 PUBLIC SAFETY GOAL Public safety and other city agencies, along with the community, collaborate effectively to ensure security for all and improve overall livability. Obiectives: • Increase safety and security downtown • Review the Emergency Preparedness Plan to include food security and other shortages of necessities • Mitigate fire hazards in the urban interface • Reduce risks of fire in the city via weed abatement and Firewise landscaping and building practices • Improve public communication and community partnerships re: public safety policies and best practices • Provide modern, fully equipped facilities and vehicles for city public safety functions MUNICIPAL INFRASTRUCTURE GOAL Collaborate with the community to ensure safe, cost-effective, and sustainable public services, facilities and utilities to meet the urgent, immediate and future needs of Ashland. Obiectives• • Examine the anticipated impacts of climate change on city infrastructure • Evaluate all city infrastructure regarding planning, management, and financial resources • Implement the conservation plan for water and complete the 10-year plan for electric • Promote conservation as a long-term strategy to protect the environment and public utility needs • Maintain existing infrastructure to meet regulatory requirements and minimize life-cycle costs • Deliver timely life-cycle capital improvement projects Page 1 of 3 • Maintain and improve infrastructure that enhances the economic vitality of the community • Develop a fee/rate structure that encourages conservation and pays the bills COMMUNITY QUALITY OF LIFE GOAL Anticipate and identify opportunities to provide for the physical, social, economic, and environmental health of the community. Objectives: • Minimize the incidence and impacts of homelessness • Provide opportunities for the poor to thrive and not just survive in Ashland • Increase the number of internet-based businesses by 50% in two years • Investigate land-use and funding strategies that provide affordable and workforce housing units • Support and assist foundational relationships with community partners • Establish a permanent jobs commission • Implement Level I implementation strategies of the Economic Development Plan as approved by Council • Review the Downtown Plan including zoning of areas around downtown and create a roadmap for the future planning of downtown • Encourage private development of affordable housing options • Analyze the impacts of increased preservation of historic buildings in Ashland ORGANIZATION AND GOVERNANCE GOAL Provide high quality and effective delivery of the full spectrum of city service and governance in a transparent, accessible and fiscally responsible manner. Obiectives• • Examine and improve communication tools used to communicate with the public • Improve budget and financial reports to be clear, realistic, and effective Page 2 of 3 • Review and evaluate current commissions for their mission and feasibility • Improve communication between commissions and Council • Ensure the efficient and effective use of technology to enhance customer satisfaction • Ensure the availability of front-line personnel for customer contact during business hours Page 3 of 3 From: Rich Rosen hat To: """Grea Lemhouse""""; "Mlrhael Morris"; "Caml Voisin": "Pam Marsh": "Dennis Slattery"; "John Stmmhem" Cc: stefsef0nnerrwahco com; "Diana Shiolee'; "Don Robertson"; Dave Kanner" Subject: Joint Meeting Topic Request Date: Wednesday, March 06, 2013 12:05:35 AM Dear Colleagues, I am unable to participate in Monday's joint meeting with the Parks and Recreation Commission, but I wanted to offer a suggestion for consideration after the goals conversation: Because the Parks funding issue needs resolution very soon, a prudent next step is to form a subcommittee or a working group (consisting of two Councilors, two Commissioners, one appointed Budget Committee member and not more than two others) to identify the core issues and outline a range of options for Council and Commission consideration at another joint meeting. If this motion is embraced by a majority in each group, I request to be appointed to the working group or whatever it needs to be called. Ultimately, I'd like to say the Council made a reasonable effort to identify mutually agreeable solutions to an impasse that may have unsavory consequences if left on its current trajectory. Thanks for placing this item on the agenda for discussion Monday. Have fun, and I'll be sure to wear sunblock in Arizona. Best, Rich This is a subject that won't be resolved in a single meeting. PUBLIC RECORDS LAW DISCLOSUREThis is a public document and is subject to the Oregon Public Records Law. Messages to and from this email may be available to the public.