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Home My WebLink About2013-049 CONT Chg Order #7 - Pilot Rock Excavation CITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS CONTRACT CHANGE ORDER NO.; #07 PROJECT: N. Main/Wimer/Hersey Intersection Realignment DATE: 02/28/13 LOCATION: Miscellaneous Locations on Project PROJECT NO.: 2002-05 CONTRACTOR: Pilot Rock Excavation, Inc. You are requested to perform the following described work upon receipt of an approved copy of this document or as described by the Engineer: Item No. Description Quantity Unit Amoun[ Additional Work as Requested 1Item #1 (See Attached) 1 LS $ 17,916.50 Total this Change Order $ 17,916.50 g Previous Change Order $ _37-546 50 +/39 3'/(0.50 Original Contract Total $ -"88545 >70 C- 1111--C7-Revised Contract Total S .6636808 Q~ G~/S~ 66 PERCENT CHANGE OF ORIGINAL CONTRACT -915% 9.8/ The time provided for completion of this contract is increased by no calendar days. This document shall become an amendment to ~ i3 the contract and all provisions of the contract w' ply. ii Za Recommended By: 4Dat Project na" ' I / Approved By: t ~c sC 3 Gt Public Works Director Date Accepted By: Pilot Rock Excavation, Inc. 650 E. Pine Street, Suite 102E Central Point, OR 97502 Vz.F/2Of3 ctor Representative Date PUB LC wORISrEA'GL~EEBLCG Tel, 541488-5347 pn F.I. 54N9 20 EE.Mln Saw Ashland, Orego0 975:0 TTY 800-]3535.2V.2900 As FEAR uuuWlud onus G:bub-wrkslengW-05 N. Man Hersey Wener Intenectwn ReatlaMfLAdmiMO7-05 Proi Acct Nbrklwok - Consins=n.Asx N MAIN / WIMER / HERSEY INTERSECTION REALIGNMENT ADDITIONAL WORK REQUEST (2/18/2013 REVISED BID SCHEDULE) 29-Feb-13 Pay Request: 1 SPEC COMPLETE COMPLETE ITEM NCt REF. DESCRIPTION QTY. UNIT UNIT COST TO-DATE THIS BILLING AMOUNT Section 200 Temporary Feature and Appurtances 1 210 Mobilization 1 LS 1000 1 1 $1,000.00 Temporary Protection and 2 225 Direction of Traffic 1 LS 3400 1 1 . $3,400.00 3 280 Erosion Control i IS 300 1 1 $300.00 Section 300 Roadwork 4 305 Construction Survey Work 1 LS 2450 1 1 $2,450.00 5 310 Removal of Curbs 53 LF 12 53 53 $636.00 6 330 Removal of walks and D/W 36 SF 9 36 36 $324.00 7 320 Clearing and Grubbing 1 LS 300 1 1 $300.00 Section 700 Wearing Surfaces Mountable Concrete C & G 8 759 w/Concrete Apron 54 LF 56 54 54 $3,024.00 9 759 Concrete Walks 95 SF 12.50 95.00 95.00 $1,187.50 Section 900 Permanent Traffic Control and Illumination Systems 10 905 Remove and Reinstall Existing Signs 1 LS 200 1 1 $200.00 Section 1000 Right-of-Way Development and Control 11 1040 Sgal Boxwood 10 @ 75 10 10 $750.00 12 1050 41/2 ft Wooden Fencing 20 LF 58 20 .20 $1,160.00 13 Reconnect Existing Irrigation 1 LS 1500 1 1 $1,500.00 14 1070 Remove and Replace Mailboxes 1 LS 150 1 3 $150.00 15 W high Stack Block Wall 30 LF 42 30 30 $1,260.00 Add. Labor & equipment to CCD 1 relocate Stack Block Wall 1 LS 275 1 1 $275.00 OVERALL BID TOTAL $17,916.50 Page 1 / 1 ASHLAND CITY O F CAT1 REMIMER DATE PO NUMBER 20 E MAIN ST. 7/18/2012 10993 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 010462 SHIP TO: Ashland Public Works PILOT ROCK EXCAVATION (541) 488-5587 650 E PINE STREET SUITE 1028 51 WINBURN WAY CENTRAL POINT, OR 97502 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net Dept.: Req. Del. Date: Contact: Mike Fauqht - Karl Johnson Special Inst: Confirming? NO .Quantity Unit Description Unit Price Ext. Price THIS IS A REVISED PURCHASE ORDER N. Main/Wimer/Hersev Intersection 580,545.00 Realignment Project - Contractor will complete all work associated work involved with the completion of this project including but not limited to concrete work, asphalt paving, electrical conduit installation, etc. COA Public Improvement Contract Effective date: July 9, 2012 Completion date: September 4, 2012 Insurance/Bonds required/On file Processed change order 08/07/2012 8,400.00 Change Order No. 1 Processed change order 09/12/2012 8,200.00 Change Order No. 2 -'Revised' Processed change order 09/12/2012 3,307.00 Change Order No. 3 Processed change order 10/31/2012 33,139.50 Change Order No. 4 Processed change order 10/31/2012 900.00 Change Order No. 5 Processed change order 12/07/2012 1,800.00 Change Order No. 6 Processed change order 03/13/13 17,916.50 Change Order No. 7 SUBTOTAL 637 808.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST. FREIGHT 0.00 541-552-2010 TOTAL 637,808.00 ASHLAND, OR 97520 Account Number Project Number Amount Account Number - Project Number Amount E 260.08.12.00.70420 E 200205.120 637,808.00 Auth zed Sigrature VENDOR COPY FORM #10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM PAS H LAN D Request fot a Change Order Name of Supplier 1 Contractor I Consultant: Pilot Rock Excavation, Inc. Total amount of this contract amendment: Purchase Order Number: #10993 Title I Description: N. MainMimer/Hersey Intersection Realignment Project $17,916.50 ® Per attached contract amendment Contract Amendment Original contract amount $580,545.00 100 % of original contract Total amount of previous contract amendments $39,346.50 6.8 % of original contract Amount of this contract amendment $17,916.50 _ 3.0 % of original contract TOTAL AMOUNT OF CONTRACT .$637,808.00 109.8 % of original contract In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source no0ce or approval of Special Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that it it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competifion or affected award of contract Contract amendment is within the scope of procurement: YES X NO' (If "NO", requires Council approval I Attach copy of CC:) Sourcing Method: SMALL PROCUREMENT- Less than $5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT. QRF or ❑ "YES', the total amount of contract and REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 cumulative amendments $6,000. ® 'YES', the total amount of cumulative ❑ "YES", the total amount of original contract and ❑ If 'NO', amount exceeding authority requires amendments 25% of original contract amount or cumulative amendments $t00K for Goods & Council approval. Attach copy of Council $250,000 whichever is less. Services, $75K for Personal Services, < $50K for Communication. ❑ If'NO", amount exceeding authority requires Attorney Fees. ❑ Exempt- Reason: Council approval. Attach copy of Council ❑ If 'NO', amount exceeding authority requires Communication. Council approval. Attach copy of Council ❑ Exempt-Reason: Communication. ❑ Exempt -Reason: INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT Goods & Services - $5,000 to $100,000 ❑ 'YES', the total amount of cumulative ❑ Written Findings: Document the nature of the Personal Services - $5.000 to $75.000 amendments s 25% of original contract amount or emergency, including necessity and circumstances ❑ "YES', the total amount of cumulative $250,000 whichever is less. requiring the contract amendment amendments s 25% of original contract amount. ❑ If 'NO*, amount exceeding authority, requires ❑ Obtain direction and written approval from City ❑ If 'NO", amount exceeding authority requires Council approval. Attach copy of Council Administrator Council approval. Attach copy of Council Communication. ❑ If applicable, attach copy of Council Communication. El Exempt-Reason: Communication E] Exempt-Reason* El Exempt -Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑'YES', the total amount of original contract and cumulative ❑'YES', the original contract was approved by City Council. amendments are within the amount and terms initially approved by Provide date approved by City Council: (Dale) Council as a Special Procurement. If 'NO', Council approval is required. Attach copy of Council Communication. ❑ If"NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach co of Council Communication. Project Number 200205.120 Account Number 260.08.12.00.704200 Account Number 'Expenditure must be charged to f propnate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed. us R. ~ Employee Signature: - Department Head Signature: ft"C (Equal to or greater ta 5, 0 Funds appropriated for currii 1 year: ~ / NO l~K Finance Director (Equal to or greats an $5,000) - , e Comments: G:Ipub-wrks1eng102-05 N. Main Hersey Winner Intersection RealignlA_AdminlCons Vendor (Pilot Rock)IContrad DocumentslChange Orders102-05 Form #10 - Request for a Change Order -#07.docx