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HomeMy WebLinkAbout2013-054 Contract - Construction Engineering Consultants Contract for PERSONAL SERVICES less than $35,000 CITY OF CONSULTANT: Construction Engineering Consultants, Inc. ASHLAND CONTACT: Patrick Havird, President 20 East Main Street Ashland, Oregon 97520 ADDRESS: P.O. Box 1724, Medford, OR 97501 Telephone: 541/488-6002 Fax: 541/488-5311 TELEPHONE: (541) 779-5268 DATE AGREEMENT PREPARED: 02/21/2013 FAX: (541) 779-3139 BEGINNING DATE: 03/01/13 COMPLETION DATE: 06/01/13 COMPENSATION: $10,550.00 (see attached proposal) SERVICES TO BE PROVIDED: The proposed project consists of Professional Engineering and Surveying Services for the proposed asphalt overlay of existing North Mountain Avenue from East Main Street north to the existing railroad tracks. ADDITIONAL TERMS: FINDINGS: Pursuant to AMC 2.50.120, after reasonable inquiry and, evaluation, the undersigned Department Head finds and determines that: (1) the services to be acquired are personal services; (2) the City does not have adequate personnel nor resources to perform the services; (3) the statement of work represents the department's plan for utilization of such personal services; (4) the undersigned consultant has specialized experience, education, training and capability sufficient to perform the quality, quantity and type of work requested in the scope of work within the time and financial constraints provided; (5) the consultant's proposal will best serve the needs of the City; and (6) the compensation negotiated herein is fair and reasonable. NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as follows: 1. Findings / Recitations. The findings and recitations set forth above are true and correct and are incorporated herein by this reference. 2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 6. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 7. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract. 8. Living Wage Requirements: If the amount of this contract is $19,494 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any Subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 9. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 10. Termination: a. Mutual Consent. This contract may be terminated at an time b mutual consent of both parties. Contract for Personal Services, Revised 06/30/2012, Page 1 of 5 b. Citds Convenience. This contract maybe terminated at anytime by City upon 30 days' notice in writing and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Consultant, or at such later date as may be established by City under any of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Consultant may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this contract. City by written notice to Consultant of default or breach may at any time terminate the whole or any part of this contract if Consultant fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Consultant shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to the termination date if such work was performed in accordance with the Contract. 11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 14. Insurance. Consultant shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each claim, incident or occurrence. This is to cover damages caused by error, omission or negligent acts related to the professional services to be provided under this contract. C. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property Damage. It shall include contractual liability coverage for the indemnity provided under this contract. d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. e. Notice of cancellation or chan e. There shall be no cancellation, material change, reduction of limits or Contract for Personal Services, Revised 06/30/2012, Page 2 of 5 intent not to renew the insurance coverage(s) without 30 days' written notice from the Consultant or its insurer(s) to the City. f. Additional Insured/Certificates of Insurance. Consultant shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only with respect to Consultant's services to be provided under this Contract. The consultant's insurance is primary and non-contributory. As evidence of the insurance coverages required by this Contract, the Consultant shall furnish acceptable insurance certificates prior to commencing work under this contract. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies; trust agreements, etc. shall be provided to the City. The Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self- insurance. 15. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 17. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Consultant understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further liability to Consultant. Certification. Consultant shall sign the certification attached hereto as Exhibit A and herein incorporated b reference. onsltnt City of Ashland By _:e: By Signature Department Head *3 Print Name Print Name ~t'f~fL/1'~r1CL__3 r ~3 _ )to I 13 Title Date W-9 One copy of a W-9 is to be submitted with. the signed contract.. Purchase Order No. Contract for Personal Services, Revised 06/30/2012, Page 3 of 5 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: (1) 1 carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are purchased for the business. (3) Telephone listing is used for the business separate from the personal residence listing. (4) Labor or services are performed only pursuant to written contracts. (5) Labor or services are performed for two or more different persons within a period of one / year. ✓ (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. Contractor (Date) Contract for Personal Services, Revised 06/3012012, Page 4 of 5 Ot}STRUOp7p G ENGINEERING N CpNSO TS inc P.O. BOX 17249 MEDFORD, OR 97501 • PH (541) 779-5268 • FAX (541) 779-3139 CIVIL ENGINEERING SERVICES PROPOSAL FOR North mountain AC Overlay (C.O.A. project # 13-02) SUBMITTED TO: CITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS Submitted by: Construction Engineering Consultants Inc. (Corporation) Federal Tax ID: 931103509 Patrick W. Havird, P.E., President Oregon Professional Engineer 15993 132 West Main Street, Suite 201-B Medford, OR 97501 Phone: (541) 779-5268 Fax: (541) 779-3139 Emat@cecengineeri g.com Z Zl Patric . Havird, President Date Project Description: The proposed project consists of Professional Engineering and Surveying Services for the proposed asphalt overlay of existing North Mountain Avenue from East Main Street north to the existing railroad tracks. Anticipated Scope of Work: 1. Measure areas of streets to be overlaid: City aerial mapping will be utilized for base plans to determine overlay areas. 2. Determine areas of repair needed on North Mountain Avenue: Site visits will be performed to determine areas requiring repair, these areas will then be indicated on the project plans. 3. Provide coring of street surfaces to determine pavement thickness and base composition and patch cored areas: A geotechnical sub-consultant will be utilized for street corings. In discussions with Karl Johnson, two corings are anticipated within the project area. 4. Acquire traffic data from City records including traffic volumes and street classifications. This data will be reviewed and utilized for pavement overlay and repair design calculations. 5. Design pavement repairs: Visual inspections, corings, traffic indexes and street classifications will be used to determine and design pavement repair sections. 6. Design pavement overlay thickness: Street Corings, city provided existing street section data, traffic indexes, limited R-value testing, and street classifications will be utilized for pavement overlay thickness design. 7. Provide limited project plans: Project plans will be prepared using City provided aerial mapping as a background. Areas requiring repairs will be shown as well as the overall project extents. Striping and utility adjustments will be itemized. Typical sections will be provided to show grinding and overlay requirements. 8. Provide bid and contract documents using City of Ashland standards: Determine bid quantities for use in preparing the project bid documents. Work with city staff to prepare project specifications. 9. Attend pre-bid conference: Attend the pre-bid and/or pre-construction conference to answer any questions that may arise concerning the project. 10. Provide technical assistance during the bidding phase: We will be available for any questions or technical assistance as required during the bidding phase of the project. 11. Provide minimal inspection during the construction phase. We will provide inspections as requested by the city during construction. An inspection report will be prepared and submitted to the city following any inspection. 12. Surveying - Street centerline monumentation replacement: Shawn Kampman with Polaris Land Surveying will be used as a sub-consultant for the required surveying. CIL monument locations will be recorded prior to construction using a four-way cross reference system set in existing curbs. Following construction, the centerline monuments will be checked and/or replaced to ensure that there has been no movement. Note: It is anticipated that city crews will be responsible for replacement of existing street striping and traffic signal loops. Schedule: We are able to start work on the project within 4 weeks pending legal contracts and city authorization. Service Fee Schedule: Principal Engineer - $100/hour Professional Engineer - $95/hour Project Designer - $85/hour Engineering Tech - $75/hour Inspector - $65/hour Sub-Consultants: Geotechnical Engineer- (See attached Applied Geotechnical Engineering and Geologic Consulting proposal) Surveyor- (See attached Polaris Land Surveying proposal and fee schedule) Anticipated Cost of Services: $10,550.00 Recommended Budget amount for Professional Services: $10,550.00 Please see the following page for a breakdown of the anticipated cost of services. 0 0 0 0 0 0 0 0 0 0 0 o e o 0 0 0 0 0 0 0 0 0 0 0 o e o 0 0 Sri c c c c o 0 0 o ui e c N m o n m m cc m m m N in in im wR (+I OJ ~ M r m N r l0 r N Im F tV fV ~ O O p p p p p p p p p p p p p p O O O O O O O O m C C N In C {L m ~ N O VI 10 o m ~ o y N I.J N r (+j m C m v E p p p p t9 p p p p p p p p w N N ~ ~ O ~ d A K = N o d1 0 F O O O N O O N N N p O O N v U n m p p p p p p w p p p p p p N C m m ~ = O a~ ap a` o ~ 0 0 0 0 r o m o 0 0 0 U ~ n m C O N N m O r r c U Q a`i d C p a' p p w p p p w p p p E9 p w m J O W 2 d 0 N N t0 d0+1 A ~ o a m o 0 0 0 0 0 o e m 0 U O O O O O O O O e C 0 0 0 0 G O O w 165 m m r r r r r m m r e m c¢ c L ~ m n c U 0 N m m C m ~ p y m p p p p p p p p p p w w w rn n m O f c N t 3 12 Nl O m N N N N N N N O ~ ¢ ~ d Z N d n Z `m O ~ m O 0 0 0 0 0 0 O y m o y m o 0 0 0 0 0 0 0 C IN O 0 0 0 0 0 0 O O 'c Q) N A q CO O) O) N X c U lei i-I O Q W mm LL 3 Z c N ~ w S p w w p w p p p p p p p w O N <O N . y n N N y m O O~ O N= E N N N N V N N 40 $ 6 m v m _a °m m J U m a Q U ~ L~, t00 O m O % m o m m rn n c `o > 9 O m U O N O C U C N K C n O m N .m. J O m r J D C P m12 O 6 m T m ~ d~ N m c OI Q 'm U~ m J m E o c N E O tl' K v m d E a m ° q _ > v m 'c z E ° m I I Q J m O b y :.0 C C C O cmi c= O N N j a' m m'o 5 m d" 2 ~ a a N U a m m m m E E m c m c W ti O m !e o c `c A c U H m m z E a d c c 2 v 2 m m m m m m m m a t E `n ~~Z O Q an d Vami ° c d m o a ao w m e G o a` ¢ o U m a i E m O ~ O ~ ~ Y m v G a U w ~ N t~J V u~ m r m m o ~ N ~ m ~ ~ z° 0 t U N O d W O N j `N N O d a D 0 d O N N 8 O 6 U C7 W C7 Q m m fn ti 0 Z FOLAX~0 LAND SURVEYING, LLC Yr a February 20, 2013 CEC Engineering, Inc. 132 Weet Main Street Suite 201 Medford, Oregon 97501 Attn: Mark Kamrath PE Re: Pe-Monumentation Survey Propoeal North Mountain Avenue & "B" Street Dear Mark, Per our recent conversation regarding the North Mountain Avenue Street Overlay Project, the following is a proposal for professional surveying services to reference, and if necessary, to re-establish the above referenced centerline monument and well. The methodology to perform said described work will be to establish four permanent reference monuments to perpetuate the true location of the centerline monument at each quadrant of the intersection. Once the construction project has been completed, the monument will be checked again to verify the original position is unchanged. If it has been damaged or destroyed, then a new iron pipe and bronze cap will be re-set from the reference points. Pursuant to O.K.S 209.250, a Map of Survey will be prepared and filed with the office of the Jackson County Surveyor. EEES: Fees will be paid on a Time and Materials Basis according to the hourly rate schedule enclosed as Exhibit A. The estimated cost to perform the surveying services as outlined will be as follows: A range between Seven Hundred and Fifty Dollars and Eleven Hundred and Fifty Dollars ($750.00- $1,150.00) ' P. 0. Box 459, Ashland, 0,sgoe 97520 • Phoes: (541) 462-5009 Fe.; (541) 460-0797 Mobfle: (541) 601-9000 r ww w.Pol•rfseurvs y.com Mark Kamrath February 20, 2013 Page 2 Polaris Land 5urveying LLC will endeavor to keep the actual cost of the work as low as may be. consistent with the purpose of the project and with proper workmanship and materials. All additional work that is outside the scope of services as described shall also be paid for at the hourly rate schedule enclosed as Exhibit A. Any fees required by the City of Ashland, Jackson County, title companies, or other quasi-governmental agencies are not included in the surveying costs outlined above and shall be the responsibility of the owner. As compensation for services rendered, an invoice will be, sent on the first day of each month, or at the conclusion of the project, showing the hours and rates of the various classifications of personnel working on the project. Payment of the invoice amount is due upon receipt. Late payments may be subject to a service charge of 1.5% per month of the unpaid balance, at the discretion of Polaris Land Surveying LLC. In the event suit or action is instituted to enforce this agreement or any terms hereof, or in the event of an appeal from suit, action or proceeding, the prevailing party shall be entitled to such sums as the court may adjudge reasonable as attorneys fees in such suit, action or appeal. This letter is written as a 5urveying Proposal and Agreement. An acceptance line is provided for your signature if you wish to engage us to perform the aforementioned services. Please return one signed copy for our files. If you have any questions, please don't hesitate to call. Yours truly, Shawn Kampmann Professional Land 5urveyor 5:\Office RcMpropoeale\North Mountain Pe-Monument proposal 2013.,Iocx AUTHORIZATION Approved By rte. Date 3 P. 0. 5oe 459, Ashland, Oregon 97520 n Phone: (541) 462-5009 + Fax: (541) 489-0797 d Mobile: (541) 601-3000 + www.poleriaeurvey.com T~ © L A R A 0 LAND S URVEY/NG, LLC u tr ~ u EXHIBIT "A" POLARI5 LAND 5URVEYING LLC FEE SCHEDULE (EFFECTIVE JANUARY 1. 2013) PRINCIPAL LAND SURVEYOR ................................$110.00 / hour PROFE55IONAL LAND 5URVEYOK ..........................$100.00 / hour SENIOR 5UKVEYTECHNICIAN $ 80.00 / hour SURVEY TECHNICIAN $75.00 / hour DRAFTING TECHNICIAN $70.00 / hour SURVEY FIELD CREW ( 5TANDAKD ) $125.00 / hour SURVEY FIELD GREW (w/ GP5) $ 135.00 / hour DOCUMENT PROCE551NG $ 60.00 / hour MILEAGE (out of town project6 only) $ 0.555 / mile OUT-OF-POCKET EXPEN5E5 .................................ACTUAL C05T P. O. box 459, Ashland, Oregon 97520 • Phan,: (541) 482-5009 • Pax: (541) 468-0797 Mobil.: (541) 601-9000 w www.pola rle ear vey.co. pplied PRO Mountain Sheet eotechnical ngineering & Geologic Consulting February 21, 2013 CEC Engineering, Inc. Mark Kamrath P.O. Box 1724 Medford, Oregon 97501 SUBJECT: Proposal for Geotechnical Pavement Study Mountain Street Improvements Ashland, Oregon At your request, Applied Geotechnical Engineering and Geologic Consulting LLC (AGEGC) is pleased to submit this proposal to conduct a geotechnicai pavement study for the proposed Mountain Street improvements in Ashland, Oregon. Our work will include a reconnaissance to evaluate existing geotechnicai conditions along the alignment, field explorations, laboratory testing, engineering analyses, and preparation of a report. The report will summarize our findings and present our recommendations for improvements and remediation to the existing pavement section. APPROACH AND SCOPE OF WORK Our proposal is based on our current understanding of geologic conditions at the site, our observations at the site, and our discussions with you. The proposed geotechnical investigation will include the following items of work: i ) An experienced geotechnicai engineer/geologist will complete a reconnaissance along the alignment, documenting conditions of the existing pavement. Locations for the field explorations will also be determined during the site visit. 2) At three locations along the alignment, the existing pavement will be cored and shallow auger holes will be completed to evaluate the existing pavement section and subgrade conditions. The holes will be completed in the existing roadway out of the travel lanes so floggers won't be required. Representative samples of the subgrade soils will be collected for additional evaluation and testing in our laboratory. The holes will be backfiiled with gravel and dry-pack concrete. 1314-B Cilnli'r I?rire #4-12 it`/Ei2Jli1'fI, OR 97501 a Ph on, i:?s1i 226-6658 3) Laboratory tests will be conducted to provide data on the important physical characteristics of the subsoils, essential for engineering studies and analyses. If feasible, an R-value test will be completed on a representative soil sample. 4) Engineering studies and analyses will be accomplished that will lead to the preparation of conclusions and recommendations concerning remedial measures for the roadway. 5) A report will be prepared discussing the work accomplished and presenting the results of the various tests and office studies. An electronic (PDF) copy of the report will be provided for your use and distribution. FEE The fee for the above work will be computed on a lump-sum basis. We recommend you budget $2,800 for the geotechnical investigation portion of this project. Please contact us if you have any questions or require additional information. Submittd f ~/GEEGGC. Rol: . arrelS,G.E-, R G.~ Principal ``~~°RO® CERTIFICATE OF LIABILITY INSURANCE 4i122o 2" THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Susan Wilson, AAI, AIC NAME: Beecher Carlson Insurance Agency LLC pA H01N (541) 7721111 FAC No: (541) 772-3785 707 Murphy Rd EWIL .susan. wilson@beechercarlson.com INSURER(S) AFFORDING COVERAGE NAIC* Medford OR 97504 - INSURERA:Trans ortation Insurance Co 0494 INSURED INSURERSCOntin,ental Casualty Company CONSTRUCTION ENGINEERING CONSULTANTS INSURERC: PO BOX 1724 INSURERD: INSURER E: hIEDFORD OR 97501 INSURER F: COVERAGES CERTIFICATE NUMBER:CL12 4121 4 4 8 0 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPEOFINSURANCE-- ADOLS POLICY NUMBER"- MOUCCYEPF POLICY EXP LIMITS-'-'-_-- GENERALLIASILRY EACH OCCURRENCE $ 1,000,000 COMMERCIAL GENERAL LIABILITY PREMGES Ee occuoence $ 300,000 A CVJM&MADE MX OCCUR 067238517 /15/2012 /15/2013 MED EXP(Arl one person) $ 10,000 PERSONAL S ADV INd1RY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GENT AGGREGATE LMr APPLIES PER PRODUCTS-COMP,OPAGG $ 2,000,000 X POLICY PRoT LOC $ AUTOMOBILE UABILrY FaMBNED SNGL UNIT $ 1,000,000 A MY AUTO BODILY INJURY (Per person) $ ~TO$.NED EDULED 067238517 /15/2012 /15/2013 BODILY NJURY(P., accident) $ X HIRED AUTOS X NON-ONNED _ PROPERTY DAMAGE $ AUTOS Perecddent $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS UAB CLAMSMADE AGGREGATE $ DED RETENTION$ $ P/ ORHERSCOMPENSATION - NCSTATU- OR R AND EMPLOYERTUASILITY YIN T RV LM T ANY PROPRIETCRIPARTNERI CUTIVE E.L. EACH ACCIDENT $ OFFICERIMEM86t EXCLUDEDi NIA (Mandatory in NH) E.L. DISEASE - EA EMPLOYE $ It Yes, depYbe under DESCRIPTION OF OPERATIONS below EL. DISEASE - POLICY LIMIT $ B Professional Liability FH114001378 6/3/2012 /3/2013 Lind: 1,000,000 (Errors 6 Omissions) Aggregate 2,000,000 DESCRPTON OF OPERATONS 1 LOCATIONS f VEHICLES (Aeach ACORD tO1, Additional Remarks schedule, If more space is required) Certificate holder included as additional insured (excluding professional liability) per attached endorsement SB146968A where required by written contract. Subject to policy terms, conditions and exclusions. CERTIFICATE HOLDER CANCELLATION (541)488-6006 olsonj@ashland.or.us SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Ashland ACCORDANCE WITH THE POLICY PROVISIONS. Jim Olson Engineering Services manager 'AV11oRIZEO REPRESENTATIVE 20 East main street Ashland, OR 97520 S Wilson, AAI, AIC/SU f! r ACORD 25 (2010105) © 1988-2010 ACORD CORPORATION. All rights reserved. LNS025 (oleos)m The ACORD name and logo are registered marks of ACORD Page 1 / 1 1 C IT Y 'O F CITY RECC yD~ DATE PO NUMBER ASHLAND 20 E MAIN ST. 3/13/2013 11482 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 016077 SHIP TO: Ashland Public Works CONSTRUCTION ENGINEERING, CONSULTANTS (541) 488-5587 PO BOX 1724 51 WINBURN WAY MEDFORD, OR 97501 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net Dept.: Req. Del. Date: Contact: Karl Johnson - Special Inst: Confirming? No Quantity Unit Description Unit Price Ext. Price N. Mountain Avenue Overlay 10,550.00 E. Main Street to R/R Tracks Professional enqineerinq and surveying services for the proposed asphalt overlaV of exisitnq North Mountain Avenue from East Main Street north to the existinq railroad tracks. Contract for Personal Services Beqinninq date: 03/01/2013 Completion date: 06/01/2013 SUBTOTAL 10 550.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 10,550.00 ASHLAND, OR 97520 Account Number Project Number Amount Account Number Project Number Amount E 260.08.12.00.70420 E 201302.120 10,550.00 Autho ' ed Signature VENDOR COPY ,FORM#3 CITY OF A request for a Purchase Order ASHLAND REQUISITION Date of request: 03/04/13 Required date for delivery: ASAP Vendor Name Construction Engineering Consultants. Inc. Address, City, State, Zip P.O. Box 1724. Medford. OR 97501 Contact Name & Telephone Number Patrick Havird. (5411779-5268 Fax Number (541) 779.3139 SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached ❑ Small Procurement Cooperative Procurement Less than $5.000 ❑ Request for Proposal (Copies on file) ❑ Slate of Oregon ❑ Direct Award Date approved by Council: Contract # ❑ Verbal/Written quote(s) or proposal(s) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5.000 to $100.000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5,000 to $75.000 ❑ Form #9, Request for Approval ❑ Agency ® Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council: ❑ (3) Written proposals attached Date approved by Council: (Date) ❑ Form #4, Personal Services $5K to $75K Valid until: Date Description of SERVICES Total Cost N. Mountain Avenue Overlay - E. Main St to R/R Tracks The proposed project consists of Professional Engineering and Surveying Services for the proposed asphalt overlay of existing North Mountain Avenue from East Main Street north to the existing railroad tracks. $10,550' 2A ~ 00r 1 M1 Item # Quantity Unit Description of MATERIALS Unit Price Total Cost ❑ Per attached quotelproposal _ $TOTALCOST Project Number 201302.120 Account Number 260.08.12.00.704200 Account Number - Account Number 'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: ITDirector Date Support -Yes/No By si ifl s re ' ' ion form ify that the City's public contracting requirements have been satisfied. Employee Signature: Department Head Signature:', 3 (Equal to or greater than $5,000) City Administrator: (Equal to orgreat th $25,000) Funds appropriated for current fiscal year. NO s_AV(, ? ° 3Sy7oi3 Finance Director- (Equaltoorgrterthan$5,000) Date Comments: Form #3 - Requisition