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Home My WebLink About2013-055 CONT Addendum #1 - Roxy Ann Rock ADDENDUM TO CITY OF ASHLAND Addendum made this 21 st day of February, 2013, between the City of Ashland ("City") and Roxy Ann Rock ("Contractor"). Recitals: A. On January 2, 2-13, City and Contractor entered into a "City of Ashland Contract for Goods and Services" (further referred to in this addendum as "the agreement'). B. The parties desire to amend the agreement to Increase the compensation to be paid to Contractor including slight modifications to the project. City and Contractor agree to amend the agreement in the following manner: 1. The maximum price as specified in Paragraph 4 of the agreement is increased to $ 1.475.00. 2. The scope of services is modified to add handrail extension and curb replacement. 3. Except as modified above the terms of the agreement shall remain in full force and effect. CONTRACTOR: \CITY OF ASHLAND: BY /n`ok \t /a n/u 20 c% BY / ~?u/} apartment Head Its Date 2 DATE Purchase Order # OO Acct. No.: 4o ~ 70~ o (For City purposes only) 1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR GOODS AND SERVICES Wes Norton DBA: Roxy Ann Rock PO Box 4488 Medford, OR. 97501 Phone: 541-601-7451 OR Lic 192054 - CA Lic 426558 www.wesnorton@aol.com February 21, 2013 Steve Ennis Architect PO Box 4051 2870 Nansen Drive Medford, OR. 975001 RE: Hunter Park Sidewalk Replacement City of Ashland - Project No. 000029.999 Here is the proposal for the Hunter Park Sidewalk Replacement/Handrail Extension: R&R the curb - 12 man hours $600.00 Rock/concrete sawing 100.00 Concrete 100.00 Excavator 75.00 Trucking & Disposal fees 75.00 Overhead & Profit 50.00 Total $1000.00 Handrail total $400.00 Additional Labor 75.00 Total $475.00 C)A I i r`IEWiOEfl Page 1 / 1 Ashland Park Commission DATE PO NUMBER 20 E MAIN ST. 1/4/2013 00189 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 004105 - SHIP TO: ROXY ANN ROCK PO BOX 4488 MEDFORD, OR 97501 FOB Point: Req. No.: Terms: net Dept.: Req. Del. Date: Contact: Bruce Dickens Special Inst: Confirming? NO Quantity Unit - Description Unit Price Ext. Price THIS IS A REVISED PURCHASE ORDER Remove, replace sidewalks, stairs and 158,677.00 railing at Hunter Park. *Complete description in bid documents. Public Improvement Contract Signed January 2, 2013 Processed change order 03/01/2013 1,475.00 Scope of services is modified to add handrail extension and curb replacement per attached contract addendum dated February 21, 2013. SUBTOTAL 160 152.00 BILL TO: TAX 0.00 FREIGHT 0.00 TOTAL 160,152.00 Account Number Project Number ;,Amount Account Number Project Number Amount E 411.12.00.00.70420 E 000029.999 160,152.00 -~~zt- Authors ed Signature VENDOR COPY FOx#1o CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Supplier I Contractor) Consultant: xI ti( j/ yno Totaliamount.of this contract amendment: Purchase Order Number: Title 1 Description: $ i ❑ Per attached contract amendment Contract Amendment Original contract amount $ S~/ Di 67-7 100 % of original contract Total amount of previous contract amendments ze~ / % of original contract Amount of this contract amendment I7`7, % of original contract C~ TOTAL AMOUNT OF CONTRACT $ a~ if % of original contract /-Wl /sa In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased compefiflon or affected award of contract. Contract amendment is within the scope of procurement: YES NO' (If "NO", requires Council approval I Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT -Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT. QRF or "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s $8,000. ❑ 'YES', the total amount of cumulative amendments ❑'YES', the total amount of original contract and ❑If'NO', amount exceeding authorty requires 525% of original contract amount or $250,000 cumulative amendments <-$100K for Goods &Seivices,s Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees. Communication. ❑ If'NO', amount exceeding authority requires ❑ If"NO', amount exceeding authority requires Council ❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt-Reason: . ❑ "YES", Direct appointment5$35,000 ❑ Exempt-Reason: ❑ If "NO", requires approval. INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT Goods & Services - $5.000 to $100.000 ❑ 'YES', the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services-$5000 to $75,000 525% of original contract amount or$250,000 emergency, including necessity and circumstances ❑ "YES', the total amount of cumulative whichever is less. requiring the contract amendment amendments 525% of original contract amount. ❑If ❑If"NO', amount exceeding authority requires ❑ Obtain direction and written approval from City, "NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication ❑ Exempt- Reason: El Exempt-Reason: El Exempt -Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑'YES', the total amount of original contract and cumulative amendments are ❑'YES', the original centred was approved by City Council. within the amount and terms initially approved by Councl as a Special Provide date approved by City Council: (Date) Procurement IPNO', Council approval is required. Attach copy of Council Communication. ❑ If'NO', amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach co of Council Communication. Project Numbet( - R-09- Account Number ff-(a- _-X92)AccountNumber 'Expenditure must be charged to th~el appropriate account numbers for the financials to reflect the actual expenditures accura Attach extra pages if needed. Employee Signature: LX J Department Head Signature: Equal to or greater than $5,000) City Administrator: ~[1 ,,dam Q (Equal to or greater than$y5,000pr 10%) Funds appropriated for current fiscal year. ~5~7 NO 3,/5/, X3 Finance Di recto r(Equal to or greater than $5,000) bate Comments: Form #10 -Contract Amendment Approval Request Form, Request for a Change Order, Pagel of 1,2[7/2013