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Home My WebLink About2013-059 CONT Addendum #2 - Roxy Ann Rock ADDENDUM TO CITY OF ASHLAND CONTRACT FOR GOODS AND SERVICES Addendum made this 12th day of March, 2013, between the City of Ashland and Wes Norton aka Roxy Ann Rock. Recitals: A. On January 2, 2-13, City and Contractor entered into a "City of Ashland Contract for Goods and Services (further referred to in this addendum as "the agreement'). B. The parties desire to amend the agreement to Increase the compensation to be paid to Contractor including slight modifications to the project. City and Contractor agree to amend the agreement in the following manner: 1. The maximum price as specified in Paragraph 4 of the agreement is increased to $ 4083.00. 2. The scope of services is modified to include repairing the foundation of the Senior Center building at the rear entry where the concrete ramp attaches to the building. 3. Except as modified above the terms of the agreement shall remain in full force and effect. CONTRACTOR: n / CITY OF ASHLAND: BY r2 ~ 4,-% N ✓~c CC- BY ( - Department Head Its 2 Date__ _I IL02 DATE -77, Purchase Order# Acct. No.: (For City purposes only) 1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR GOODS AND SERVICES Wes Norton DBA: Roxy Ann Rock PO Box 4488 Medford, OR. 97501 Phone: 541-601-7451 Fax: 541-535-6051 www.wesnorton@aol.com ® m o o e e e e o March 8, 2013 Steve Ennis Architect PO Box 4051 2870 Nansen Drive Medford, OR. 97501 RE: Hunter Park Sidewalk Replacement City of Ashland - Project No. 000029.999 These prices are in addition to the $2,000 left on the contract for the senior ramp. Addition #1 Attach rails to the concrete according to Ace Engineering detail: Material $200 Hardware 150 Labor - 16hrs. 800 Previous work - Removing soil from foundation at entrance to kitchen 150 Overhead/Profit 195 $1495 Addition #2 Install foundation block and grout per discussion on site 03/08/2013 AM. Material - Block, grout, wood, Simpson ties $350 Labor - (2) men - 32 hours 3200 Overhead/Profit 533 $4083 A 4 ♦ i y 1 r ~a * R~ t 4 I 1 1 1 k f. 1.. X91+ I Y 4 I' y # scv~a 7 a"~.cmr wrw ..-a.~"n M~ w ye ..v~ f ~ ~ ~ 4R Tny vV v 4 ~ +a. i Wi°Rvra'i•.~~a~yA\„'YM y~ y~~A Y7 ~ S s S~ 6 EXISTING HAND RAIL POST ' 4" SLAB ON GRADE DRILL THROUGH POST & SEAL WITH #4 AT 16" OC EW TO PREVENT CORROSION FOR 1/2"0 BOLT & FLAT WASHER WITH COUPLER & THREADED ROD EMBEDDED 12" IN SLAB 2-#4 CONTINUOUS AT EDGE FINISH GRADE COMPACTED CRUSHED ROCK eSCALE 1 SCALE 1"=1'-O• TURN DOWN SLAB BARS EXISTING HAND RAIL POST 4" SLAB ON GRADE DRILL THROUGH POST & SEAL WITH #4 AT 16. OC EW TO PREVENT CORROSION FOR 1/2"0 BOLT & FLAT WASHER WITH COUPLER & THREADED ROD EMBEDDED 12" IN SLAB 2-#4 CONTINUOUS AT EDGE COMPACTED EXISTING CMU WALL CRUSHED ROCK FINISH GRADE TURN DOWN SLAB BARS & LAP WITH EXISTING BARS XISTING VERTICAL BARS eDETAIL SCALE 1 1•=1'-0• EXISTING HAND RAIL POST 4" SLAB ON GRADE DRILL THROUGH POST & SEAL WITH #4 AT 16" OC EW TO PREVENT CORROSION FOR 1/2"0 BOLT & FLAT WASHER WITH COUPLER & THREADED ROD EMBEDDED 12" IN SLAB 2-#4 CONTINUOUS AT EDGE COMPACTED CRUSHED ROCK EXISTING CMU WALL TURN DOWN SLAB BARS & DOWEL INTO EXISTING CMU 4" FINISH GRADE Fj~rE AT 48" OC 64 OR CITY OF ASHLAND ACE En ineerin LLC ~p PARKS & RECREATION DEPARTMENT g HUNTER PARK SENIOR CENTER P. 0. Box 231, Ashland, Oregon ~SS ALEI1•=1'-O• 9<< T ~P REPLACEMENT MARCH 7, 2013 Telephone (541) 552-1417 t X8 RIM BOARD WITH 2-10d EXISTING SIDING FACE NAILS AT EACH JOIST & 10d TOE NAILS TO SHIM AT 4" OC 10d AT 6" OC x4 SHIM WITH 10d FACE ANGLE GALVANIZED NAILS AT 6" OC METAL FLASHING ISTING FLOOR SHEATHING 4" SLAB WITH #4 AT 16" OC EW T 2x8 WITH 1/2"0 ANCHOR BOLTS AT 32" OC CONTINUOUS CEMENT BOAR - EXISTING FLOOR JOISTS 15# FELT FROM SIDING TO BELOW TOP STEM WALL #4 CONTINUOUS AT TOP DOWEL INTO EXISTING STEM SOLID GROUTED WALL 4" MINIMUM 8" CMU BLOCK a #4 VERTICAL HOOKED DOWELS AT 24" OC, ALTERNATE HOOKS HORE EXISTING STRUCTURE PRIOR TO DEMOLITION OF CONCRETE FOOTING WITH EXISTING FOUNDATION 3-#4 CONTINUOUS DOWEL m INTO EXISTING FOOTING 4" i+f 2'-0" G DETAIL tt Pf 64 OR CITY OF ASHLAND E7ACE En ineerin , LLC PARKS & RECREATION DEPARTMENT 9 9 9 tigy a HUNTER PARK SENIOR CENTER P. 0. Box 231, Ashland, Oregon ~44JV 7 T RAMP REPLACEMENT 3 Telephone (541) 552-1417 MARCH 7, 2013 GITI t`iCV~y `•mER Page 111 Ashland Park Commission DATE PO NUMBER 20 E MAIN ST. 1/4/2013 00189 ASHLAND, OR 97520 (541) 488-5300 _ VENDOR: 004105 SHIP TO: ROXY ANN ROCK PO BOX 4488 MEDFORD, OR 97501 FOB Point: Req. No.: Terms: net Dept.: Req. Del. Date: Contact: Bruce Dickens Special Inst: Confirming? NO Quantity Unit Descrip tion Unit Price. Ext. Price THIS IS A REVISED PURCHASE ORDER Remove, replace sidewalks, stairs and 158,677.00 railing at Hunter Park. *Complete description in bid documents. Public Improvement Contract Signed January 2, 2013 Processed change order 03/01/2013 1,475.00 Scope of services is modified to add handrail extension and curb replacement per attached contract addendum dated February 21, 2013. Processed change order 03/18/2013 4,083.00 Change Order No. 2 SUBTOTAL 164 235.00 BILL TO: TAX 0.00 FREIGHT 0.00 TOTAL 164,235.00 Account Number - Project Number Amount - Account Number Project Number Amount. E 411.12.00.00.70420 E 000029.999 164,235.00 Aut rized Signatture/~ VENDOR COPY I Fo1uvr#lo CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Supplier 1 Contractor I Consultant: xLl ip m OC Total amount of this contract amendment: Purchase Order Number: CC) 1 `UD'C( Title )Description: -060V T-9 (L_ PIW-> -51) ea'L111L (2-p-pir, CC. /no-71 f $ ❑ Per attached contract amendment Contract Amendment Original contract amount $ 159, (ri7?, c-0 100 . % of original contract Total amount of previous contract amendments 1 ( ?'.o 'o I % of original contract Amount of this contract amendment ~1 G~`t~J• oo 2 's % of original contract ' ca TOTAL AMOUNT OF CONTRACT $ l b( 1 2-:J~z S % of original contract In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice orapproval of Special Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the tens and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contrail. Contract amendment is within the scope of procurement: YES Y-1 NO' (If "NO", requires Council approval I Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT - Less than 5000 INVITATION TO BID or COOPERATIVE PROCUREMENT. QRF or A"YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and ❑ If "NO", amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments s $100K for Goods & Services, s Council approval. Attach copy of Council whichever is less. $75K for Personal Services, <$50K for Attorney Fees. Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council ❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communiceffon PERSONAL SERVICES Communication. ❑ Exempt-Reason: ❑'YES", Direct appointments$35,000 ❑ Exempt-Reason:- El If "NO', requires approval. INTERMEDIATE PROCUREMENT SOLE SOURCE E ERGENCYPROCUREMENT Goods & Services - $5,000 to $100.000 ❑ "YES", the total amount of cumulative amendments Written Findings: Documentthe nature of the Personal Services - $5000 to $75.000 s 25% of original contract amountor $250,000 emergency, including necessity and circumstances ❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment amendments 5 25% of original contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City "NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication Communication ❑ If applicable, attach copy of Council Communication ❑ Exempt- Reason: ❑ Exem t-Reason: ❑ Exempt- Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT - ❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement If "NO', Council approval is required. Attach copy of Council Communication. ❑ If"NO', amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication. Project Number OCCO-2q-A9q Account Number411_ /z OZ-~ 70q?L_D Account Number__-_-__-__- _ 'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expend hr acc lately. Attach extra pages if needed. Employee Signature'Fb t.41 weitw Department Head. Signature: I - quaFtorror greater than $5,000) City Administrator: '2 1 (Equal to orgraater r $2 '000 or 10%) s~r Funds appropriated for current fiscal year Cg / NO g x Finance Director (Equal oorgreaerthan fs,ooo) 3/f9'?lD Comments: 7711 9/ ag 4F Form #10 -Contract Amendment Approval Request Form, Request for a Change Order, Pagel of 1, 3/11/2013