HomeMy WebLinkAbout2013-067 CONT Chg Orders 1 & 3 - Straus & Seibert Architects
OWNER ❑
CHANGE IN SERVICE MANAGER ❑
Between Owner and Architect ARCHITECT ❑
PROJECT: Ashland Police Facility CHANGE IN SERVICE NO: 01
1155 E. Main Street DATE: 8/2112
Ashland, OR 97520
TO PROJECT MANAGER:
Scott Fleury/ Terry Holderness ARCHITECT'S PROJECT NO: 354
20 E. Main Street AGREEMENT DATE: 7/18/11
Ashland, OR 97520 AGREEMENT FOR: Police Facility Construction Admin.
The Agreement is amended as follows: Code CA-13
1. Soils Engineering Observation and Testing Services performed by Marquess & Associates $2,000.00
2. Administration Fees, Straus & Seibert Architects, LLP $200.00
TOTAL INCREASE $2,200.00
Not valid until signed by the Owner and Architect.
The original Agreement Amount was $52,056.00
Net change by previously authorized Change In Service 0
The Agreement Amount prior to this Change in Service was ..............................................................$52,056.00
The Agreement Amount Will be Increased by this Change in Service in the amount of $2,200.00
The new Agreement Amount including this Change in Service will be $54,256.00
The Agreement Time will be (iasreased) (unchanged) by .........................................................(0) days.
The date of Project Completion as of the date of this Change in Service therefore is unchanged.
ARCHITECT: PROJECT MANAGER: OWNER:
Straus & Seibert Architects, LLP Scott Fleury City of Ashland ,
Address: Address: - Address:
1175 E. ai Suite 20 E. Main Street 20 E. Main Street
Medfo , O 975 Ashland, 25 2.775 0 Ashland, OR 97520
By: B By.
Date: Date: I 'v Date: ' -
CHANGE IN SERVICE
CODE (Phase of Work-Change in Service) (XX-X) 7. Changes In the Initial Information.
Phases of Work 8. Services provided beyond the Omits of.
PD - Pre Design e. Up to one (1) review of each Shop Drawing, Product Data
SD - Schematic Design item, sample and similar submittal of the Contractor.
DD - Design Development b. Up to one (1) visit per week to the site by the Architect over
CD - Construction Documents the duration of the Project during construction.
B - Bidding c. Up to one (1) Inspection for any portion of the Work to
CA- Construction Administration determine whether such potion of the Work is substantially
CO - Closeout Phase / Commissioning complete in accordance with the requirements of the
Change In Service Contract Documents.
1. Changes In Instructions or approvals given by the Owner that necessitate d. Up to one (1) Inspection for any potion of the Work
revisions of Service. to determine final completion.
2. Enactment or revisions of codes, laws or regulations or official 6. Change Orders and Construction Change Directives requiring evaluation
Interpretations which necessitate changes to previously prepared of proposals, Including the preparation or revision of Instruments of Service.
Instruments of Service. 10. Evaluation of substitu Toro proposed by the Owner's consultants or
3. Decisions of the Owner not rendered in a timely manner. contractors and making subsequent revisions to Instnaments of Service
4. Significant change in the Project Including, but not Omiled to, size, quality, resulting there from.
complexity, Owners schedule or budget or procurement metlgd. 11. Preparation of design and documentation for alternate bid or proposal
5. Failure of performance on the part of the Owner or the owner's requests proposed by the Owner.
consultants or contractors. 12. Contract Administration Services provided 60 days after the date of
6. Preparation for and attendance at a public hearing, a dispute resolution Substantial Completion of the Work.
proceeding or a legal pmceeding except where the Architect Is party thereto. 13. Other Change In Service Items.
1:0354-Ashland Police Dept. The Gmve\Admin\CA CHANGE IN SERVICE. 0I.docx
OWNER ❑
CHANGE IN SERVICE MANAGER ❑
Between Owner and Architect ARCHITECT ❑
PROJECT: Ashland Police Facility CHANGE IN SERVICE NO: 03R
1155 E. Main Street DATE: 08/07/12
Ashland, OR 97520
TO PROJECT MANAGER:
Scott Fleury/ Terry Holdemess ARCHITECT'S PROJECT NO: 354
20 E. Main Street AGREEMENT DATE: 7/18/11
Ashland, OR 97520 AGREEMENT FOR: Police Facility Construction Admin.
The Agreement is amended as follows: Code CA-1
1. PR #6, Additional lighting at parking lot $200.00
2. PR #9, Hose bib relocation $100.00
3. PR #10, Evidence Shelves $400.00
4. PR #11, Acoustical Ceilings at conference room $250.00
5. PR #12, Changing keyways $200.00
6. PR #13, Change casework location Room 131 $50.00
TOTAL INCREASE $1,200.00
Not valid until signed by the Owner and Architect.
The original Agreement Amount was $52,056.00
Net change by previously authorized Change in Service ....................................................................$7,127.00
The Agreement Amount prior to this Change In Service was ..............................................................$59,183.00
The Agreement Amount will be increased by this Change in Service in the amount of $1,200.00
The new Agreement Amount including this Change in Service will be ................................................$60,383.00
The Agreement Time will be (increased) (unchanged) by .........................................................(0) days.
The date of Project Completion as of the date of this Change in Service therefore is unchanged.
ARCHITECT: PROJECT MANAGER: OWNER:
Straus & Sei Architects, LLP Scott Fleury City of Ashland
Address: Address: Address:
1175 E. M to ite 2E 20 E. Main Street 20 E. Main Street
Medford) R 7504 Ashland, OR 97520 Ashland, OR 97520
.
By: By. t By: Ars~
Date: Date: 111d / Date: 3 • f Q.
CHANGE IN SERVICE
CODE (Phase of Work - Change In Service) ()O(-X) 7. Changes In the Initial Information.
Phases of Work 6. Services provided beyond the limb of.
PD - Pre Design e. Up to one (1) review of each Shop Drawing, Product Date
SD - Schematic Design ttem, sample and similar submittal of the Contractor.
DD - Design Development b. Up to one (1) visit per week to the site by the Architect over
CD - Construction Documents the duration of the Project during construction.
B - Bidding - c. Up to one (1) Inspection for any portion of the Work to
CA - Construction Administration determine whether such portion of the Work Is substantially
CO - Closeout Phase I Commissioning complete In accordance with the requirements of the
Change In Service Contract Documents.
1. Changes In Instructions or approvals given by the Owner that necessitate d. Up to one (1) inspection for any portion of the Work
revisions of Service. to determine final wmpletton. -
2. Enactment or revisions of mdes, laws or regulations or official 9. Change Orders and Constniodon Change Directives requiring evaluation
Interpretations which necessitate changes to previously prepared of proposals, Including the preparation or revision of Instruments of Service.
Instruments of Service. 10. Evaluation of substitutions proposed by the Owner's mmullants or
3. Decisions of the owner not rendered in a timely manner. contractors and making subsequent revisions to Instruments of Service
4. Significant charge in the Project Induding, but not limited to, she, quality, resulting there fmm.
complexity. Owner's schedule or budget or procurement method. 11. Preparation of design and documentation for alternate bid or proposal .
5. Failure of performance on the part of the Owner or the Owner's requests proposed by the Owner.
consultants or contractors. 12. Contract Administration Services provided 60 days after the date of
6. Preparation for and attendance at a public hearing, a dispute resolution Substantial Completion of the Work.
proceeding or a legal proceeding except where the Architect Is parry thereto. 13. Other Charge In Service Items.
1:\0354-Ashland Police Dept. The Grove\Admin\Constr Admin CHANGE IN SERVICE. 03Reviseddmx
OWNER ❑
CHANGE IN SERVICE MANAGER ❑
Between Owner and Architect ARCHITECT ❑
PROJECT: Ashland Police Facility CHANGE IN SERVICE NO: 01
1155 E. Main Street DATE: 812/12
Ashland, OR 97520
TO PROJECT MANAGER:
Scott Fleury/ Terry Holderness ARCHITECT'S PROJECT NO: 354
20 E. Main Street AGREEMENT DATE: 7/18/11
Ashland, OR 97520 AGREEMENT FOR: Police Facility Construction Admin.
The Agreement is amended as follows: Code CA-13
1. Soils Engineering Observation and Testing Services performed by Marquess & Associates $2,000.00
2. Administration Fees, Straus & Seibert Architects, LLP $200.00
TOTAL INCREASE ...........................$2,200.00
Not valid until signed by the Owner and Architect.
The original Agreement Amount was ...................................................................................................$52,056.00
Net change by previously authorized Change in Service 0
The Agreement Amount prior to this Change in Service was ...............................................................$52,056.00
The Agreement Amount will be increased by this Change in Service in the amount of .......................$2,200.00
The new Agreement Amount including this Change in Service will be ................................................$54,256.00
The Agreement Time will be (iBSFeased) (unchanged) by .........................................................(0) days.
The date of Project Completion as of the date of this Change in Service therefore is unchanged.
ARCHITECT: PROJECT MANAGER: OWNER:
Straus & Seibert Architects, LLP Scott Fleury City of Ashland
Address: Address: Address:
1175 E. n Suite 20 E. Main Street 20 E. Main Street
Medfo J ,FR 975 Ashland, OR 97520 Ashland, OR 97520
By: By: ` By:
Date: Date: z / Date:
CHANGE IN SERVICE
CODE (Phase of Work - Change in Service) (XX-X)
Phases of Work
PD -Pre Design 7. Changes in the Initial Information. _
SD - Schematic Design 6. Services provided beyond the limits of:
DD -Design Development a. Up to one (1) review of each Shop Drawing, Product Data
CD- Construction Documents item, sample and similar submittal of the Contractor.
B - Bidding b. Up to one (1) visit per week to the site by the Architect over
CA - Construction Administration the duration of the Project during construction.
CO - Close-out Phase / Commissioning c. Up to one (1) inspection for any portion of the Work to
Change in Service determine whether such portion of the Work is substantially
1. Changes in instructions or approvals given by the Owner that necessitate complete in accordance with the requirements of the
revisions of Service. Contract Documents.
2. Enactment or revisions of codes, laws or regulations or official d. Up to one (1) inspection for any portion of the Work
interpretations which necessitate changes to previously prepared to determine final completion.
Instruments of Service. 9. Change Orders and Construction Change Directives requiring evaluation
3. Decisions of the Owner not rendered in a timely manner. of proposals, including the preparation or revision of Instruments of Service.
4. Significant change in the Project including, but not limited to, size, quality, 10. Evaluation of substitutions proposed by the Owner's consultants or
complexity, Owner's schedule or budget or procurement method. contractors and making subsequent revisions to Instruments of Service
5. Failure of performance on the part of the Owner or the Owners resulting there from.
consultants or contractors. 11. Preparation of design and documentation for alternate bid or proposal
6. Preparation for and attendance at a public hearing, a dispute resolution requests proposed by the Owner. '
proceeding or a legal proceeding except where the Architect is party thereto. 12. Contract Administration Services provided 60 days after the date of
Substantial Completion of the Work.
13. Other Change in Service items.
C:\Documents and Settings\harshmab\Local Settings\Temporary Internet Files\Content.Outlook\I28M4KLM\Constr Admin CHANGE IN
SERVICE 01.docx
OWNER ❑
CHANGE IN SERVICE MANAGER ❑
Between Owner and Architect ARCHITECT ❑
PROJECT: Ashland Police Facility CHANGE IN SERVICE NO: 03R
1155 E. Main Street DATE: 08/07/12
Ashland, OR 97520
TO PROJECT MANAGER:
Scott Fleury/ Terry Holderness ARCHITECTS PROJECT NO: 354
20 E. Main Street AGREEMENT DATE: 7/18/11
Ashland, OR 97520 AGREEMENT FOR: Police Facility Construction Admin.
The Agreement is amended as follows: Code CA-1
1. PR #6, Additional lighting at parking lot $200.00
2. PR #9, Hose bib relocation $100.00
3. PR #10, Evidence Shelves $400.00
4. PR #11, Acoustical Ceilings at conference room $250.00
5. PR #12, Changing keyways $200.00
6. PR #13, Change casework locationRoom 131 $50.00
TOTAL. INCREASE............ $1,200.00
Not valid until signed by the Owner and Architect.
The original Agreement Amount was ...........:......................................................................................$52,056.00
Net change by previously authorized Change in Service ....................................................................$7,127.00
The Agreement Amount prior to this Change in Service was $59,183.00
The Agreement Amount Will be increased by this Change in Service in the amount of .......................$1,200.00
The new Agreement Amount including this. Change in Service Will be ................................................$60,383.00
The Agreement Time Will be (increased) (unchanged) by .........................................................(0) days.
The date of Project Completion as of the date of this Change in Service therefore is unchanged.
ARCHITECT: PROJECT MANAGER OWNER:
Straus & Seib rf) Architects, LLP Scott Fleury City of Ashland
Address: Address: Address:
1175 E. Mm ite 2E 20 E. Main Street 20 E. Main Street
Medford.;;R 7504 Ashland, OR 97520 Ashland, OR 97520
7
By: /rte- By:
Date: Date: 1 Date: r
CHANGE IN SERVICE
CODE (Phase of Work - Change In Service) (XX-X) 7. Changes in the Initial Information.
Phases of Work 8. Services provided beyond the limits of:
PD -Pre Design a. Up to one (1) review of each Shop Drawing, Product Data
SD -Schematic Design item, sample and similar submittal of the Contractor.
DD - Design Development b. Up to one (1) visit per week to the site by the Architect over
CD - Construction Documents the duration of the Pmject during construction.
B - Bidding c. Up to one (1) Inspection for any portion of the Work to
CA - Construction Administration determine whether such portion of the Work Is substantially
CO- Close-out Phase I Commissbn ing complete In accordance with the requirements of the
Chance in Service Contract Documents.
1. Changes in Instructions or approvals given by the Owner that necessitate d. Up to one (1) inspection for any potion of the Wait
revisions of Service. to determine final completion
2. Enactment or revisions of codes, laws or regulations or official 9. Change Orders and Construction Change Directives requiring evaluation
interpretations which necessitate changes to previously prepared of proposals, Including the preparation or revision of Instruments of Service.
Instruments of Service. 10. Evaluadon of substitutions proposed by the Owners consultants or
3' Dedsimrs of the owner not rendered in a timely manner. contractors and making subsequent revisions to Instruments of Service
4. Slgnlgcanfchange in the Project including, but not limited to, size. quality, resulting there from.
complexity. Owners schedule or budget or procurement method. 11. Preparatlon of design and documentation for alternate bid or proposal
5. Failure of performance on the part of the Owner or the. Owners requests proposed by the Owner.
consultants or contractors. 12. Contract Administrator, Services provided 60 days after the date of
6. Preparation for and attendance at a public hearing, a dispute resolution Substantial Completion of the Work.
proceeding or a legal proceeding except where the Architect is party thereto. 13. Other Change in Service Items.
1:t0354-Ashland Police Dept. The Gmve\Admin\Constr Admin CHANGE IN SERVICE. 03Rcvised.docx
CITY f ECORLDER Page 1 / 1
CITY OF
DATE ' PO NUMBER
ASH LAND
20 E MAIN ST. 8!7/2012 - 11085
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 016096 SHIP TO: City of Ashland -Police Dept.
STRAUS & SEIBERT ARCHITECTS 1155 E MAIN STREET
1175 E. MAIN STREET SUITE 2E ASHLAND, OR 97520
MEDFORD, OR 97504
FOB Point: Req. No.:
Terms: Net _ Dept.:
Req. Del. Date: Contact: Terry Holderness-Scott Fleury
Special Inst: Confirming? No
Quantity unit. - Description Unit Price Ext. Price
THIS IS A REVISED PURCHASE ORDER
Construction Administration for Police 52,056.00
Station Remodelinq Project No. 2010-20
Contract for Architectural Desiqn
Services
Beqinninq date: 07/31/2012
Completion date: 12/30/2013
Insurance required/On file
Not to exceed $52,056.00
Processed chanqe order 09/12/2012 4,927.00
Chanqe Order No. 1
HVAC Enqineerinq Chanqes
Electrical Desiqn for Code
Processed change order 03/25/2013 3,400.00
Per attached change orders dated
08/07/2012 $1,200 and 08/02/2012 $2,200
SUBTOTAL 60 383.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 60,383.00
ASHLAND, OR 97520
Account Number Project Number Amount Account Number Project Number Amount
E 410.08.24.00.70420 E 201020.999 60,383.00
s/
Authoriz d Signature VENDOR COPY
FFORM#to CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND
Request for a Change Order
Name of Supplier I Contractor) Consultant: Straus & Siebert Architects Totatamount of this
1175 E Main St, Medford, OR 97501 contract amendment:
Purchase Order Number: 11085
Title I Description: Construction Administration - Police Station Remodeling Project 2010.20 ~t`ty28U$Ei
~(3;loc~ -cow:..
® Per attached contract amendment
Contract Amendment
Original contract amount $52,050.00 100 % of original contract
Total amount of Previous Contract amendments 4,927.00 9.5 % of original contract
Amount of this contract amendment $3,400M 6.5 of original contract
TOTAL AMOUNT OF CONTRACT $60,383.00 16 % of original contract
In accordance with OAR 137-047-08001) The amendment Is within the scope of procurement as describ6d In the solicitation documents, Sole Source notice or approval of Special
Procurement 2) The amendment is necessary to comply with a change In law [hat affects performance of the contract. 3) The amendment results from renegotiation of the tenns and
conditions, Including the correct price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following cendilions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered,
the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract aces not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment Is not within the scope of the procurement if the City determines that if it had described the changes to be made by
the
amendment In the procurement documents, it would likely have Increased competition or affected award bf contract.
Contract amendment is within the scope of procurement: YES X NO•_. (if "NO", requires Council approval l Attach copy of CCJ
Sourcing Method:
SMALLPROCUREMENT-Less than $5.000 INVITATION TO BID or COOPERATIVE PROCURENENT QRF or
❑'YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.5A
amendments:' $6,000. [A 'YES', the total amountof cumulative amendments ❑'YES', the total amount of original contract and
❑ If "NO", amount exceeding authody requires s 25% of original contract amount or $250,000 cumulative amendmants s $100K for Goods & Services, s
Council approval. Attach copy of Council whichever Is less. $75K for Personal Services, <$50K for Attorney Fees.
Communication. - ❑ if'NO", amount exceeding authority ruquires ❑ If"NO", amount exceeding authority requires Council
❑ Exempt-Reason: Council approval Attach copy of Councll approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication ❑ Exempt-Reason:
❑'YES", Direct appointment 5$35,000 ❑Exempt-Reason:
❑ If"NO",r uiresa roval.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services - $5000 to $100.000 ❑ '.YES', the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services-$5000 to $75,000 525% of original contract amount or $250.000 emergency, including necessity and circumstances
❑ 'YES', the total amount of cumulative whichever is less. requiring the contract amendment
amendments s25% of original contract amount. ❑If ❑If'NO', amount exceeding authority requires ❑ Obtain direction and written approval from City
'NO', amount exceeding authority requires Councll Council approval. Attach copy of Council Administrator
approval. Attach cony of Council Communication Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt -Reason: ❑ Exempt- Keason:❑ Exempt- Reason:
SPECIAL PROCUREMENT . INTERGOVERNMENTAL AGREEMENT
❑'YES". the total amount of original contrad and cumulative amendments are ❑"YES'; the original confact was approved by City council.
within the amount and terms initially approved by Council as a Special Provide data approved by City Council: (Date)
Procurement. II'NO', Council approval is required. Attach copy or Council Communication.
❑ If'NO', amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach co of Council Communication.
Project Number 2010.20 Account Number 410.08.24.00,704200 Account Nurnber_-_-__--_-_-•-_-_--
'Expenditure must be charged to the app pdate account numbers for the financials to rehear Ilia actual expenditures accurately. Attach extra pages if needed.
2, ~a
Employee Signatur . --t Department Head Signature:,.
\ qua) to or greater than $5,000)
City Administrator.
q (Equal to dr greater than$25,000 qr f0•/)Funds appropriated for current fiscal year / NO 3 t 1 3
Finance Diloc't l'(Equal to orgreaf r than$5,000) Date'
Comments:
G:1pub-wrksleng110-20 Architectural Services PolWA_Admin0raus & Seibe(\ConhacI Documents1021213 Change Order SF.docx