HomeMy WebLinkAbout2013-077 CONT Addendum #3 - Roxy Ann Rock
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR GOODS AND SERVICES
Addendum made this 2nd day of April, 2013, between the City of Ashland ("City") and
Wes Norton dba Roxy Ann Rock ("Contractor").
Recitals:
A. On January 2, 2013, City and Contractor entered into a "City of Ashland Contract for
Goods and Services (further referred to in this addendum as "the agreement").
B. The parties desire to amend the agreement to Increase the compensation to be paid
to Contractor and modify the project.
City and Contractor agree to amend the agreement in the following manner:
1. Note: Change order number 1 - $1,475.00 Change Order number 2 -
$1,495.00 and Change Order number 3 - 4083.00 was revised to $3,623.00.
2. The scope of services is modified to include repairing the foundation of the
Senior Center building at the rear entry where the concrete ramp attaches to the
building-
3. Except as modified above the terms of the agreement shall remain in full
force and effect.
CONTRACTOR: CITY OF AND:
BY t l BY
:!&f-g /Department Head
Its q_- Date [
DATE
Purchase Order #
Acct. No.:
(For City purposes only)
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR GOODS AND SERVICES
M 1~~ R 411 Page 1 / 1
Ashland Park Commissions DATE PO NUMBER
20 E MAIN ST. 1/4/2013 00189
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 004105 - SHIP TO:
ROXY ANN ROCK
PO BOX 4488
MEDFORD, OR 97501
FOB Point: Req. No.:
Terms: net Dept.:
Req. Del. Date: Contact: Bruce Dickens
Special Inst Confirming? NO
Quantity Unit Description Unit Price Ext. Price
THIS IS A REVISED PURCHASE ORDER
Remove, replace sidewalks, stairs and 158,677.00
railing at Hunter Park. 'Complete
description in bid documents.
Public Improvement Contract
Signed January 2; 2013
Processed chance order 03/01/2013 1,475.00
Scope of services is modified to add
handrail extension and curb replacement
per attached contract addendum dated
February 21, 2013.
Processed change order 03/18/2013 3,623.00
Change Order No. 2
Processed change order 04/05/2013 1,495.00
Change Order No. 3
SUBTOTAL 165 270.00
BILL TO: TAX 0.00
FREIGHT 0.00
TOTAL 165,270.00
'Accounf Number . Project Number_ = - Amount Account Number Project Number Amount
E 411.12.00.00.70420 E 000029.999 165,270.00
I Vt'L(rV '•T-~til li -
i Authorized Signature e VENDOR COPY
FORM#10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ~[~Ju i ~Ai
Request for a Change Order n n L 1 r
Name of Supplier/ Contractor/ Consultant:,We5)(& , 064- RQX, XAn /Occk Total amount of.this
/ contract amendment:
Purchase Order Number: (D/ 3
Title 1 Description: $
❑ Per attached contract amendment
Contract Amendment on
Original contract amount $r 677, 100 % of original contract
Total amount of previous contract amendments of original contract 011, Amount of this contract amendment L T3 5 d % of original contract
co
TOTAL AMOUNT OF CONTRACT $ Z6 ya % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents, it would.likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES NO' (If "NO", requires Council approval /Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than 5000 INVITATION TO BID or COOPERATIVE PROCUREMENT ORF or
'YES', the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments :5 $6,000. ❑ 'YES', the total amount of cumulative amendments ❑'YES', the total amount of original contract and
❑ If'N0', amount exceeding authority requires 5 25% of original contract amount or $250,000 cumulative amendments $100K for Goods & Services, s
Council approval. Attach copy of Council whichever is less. - $75K for Personal Services, <$50K for Attorney Fees.
Communication. ❑ If 'NO', amount exceeding authority requires ❑ If 'NO', amount exceeding authority requires Council
❑ Exempt - Reason:Council approval. Attach copy of Council approval. Attach copy of Council Communication
PERSONAL SERVICES Communication. ❑ Exempt-Reason:
❑ "YES", Direct appointments $35,000 ❑ Exempt-Reason:
❑ If "NO", requires approval.
INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT
Goods & Services - $5000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services - $5000 to $75.000 5 25% of original contract amount or $250,000 emergency, including necessity and circumstances
❑ "YES', the total amount of cumulative whichever is less. requiring the contract amendment
amendments s 25% of original contract amount. ❑ If ❑ If'NO', amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication Communication. ❑ If applicable, attach copy of Council Communication
❑ Exem t-Reason: ❑ Exempt-Reason: ❑ Exempt- Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑'YES•, the total amount of original contract and cumulative amendments are ❑'YES, the orioinal contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If "NO", Council approval is required. Attach copy of Council Communication.
❑ If'NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach co of Council Communication.
Project Number D00~~Z.9~J 'AccountNumber__. Account Number
"Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accur, y. Attach extra pages if needed.
Employee Signatur / Department Head Signature:
/ qual to orgreaterthan $5,000)
J
' City Administrator:
(Equal to or greater than 825,000 or 10Y.)
Funds appropriated for current fiscal year YES / NO
Finance Director (Equal to or greater than $5,000) - Date
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 3/28/2013