HomeMy WebLinkAbout2013-083 CONT Chg Order #1 - Ausland Builders
CITY OF
ASHLAND
DEPARTMENT OF PUBLIC WORKS
T Tl"t~'Sv ' I -
CONTRACT CHANGE ORDER NO...
s! t [ k s r T+' c, Illy 11 y
PROJECT jP~zzalleGOn'stil7ttioq.)'r~tJe~t DATE
LOCATION 3M; ti,4} {a t `rr i l;kl I,;,a;? t tz- + ,`Yr . ; PROJECT NO. I ti?~, 244449,,,6
y i t 1
CONTRACTOR: .."n"5 t, tt~~r(1 3F r AtS 1J,11-11,4.1
You are requested to perform the following described work upon receipt of an approved copy of this document or as described by the
Engineer:
..~--~-I.~P.,I_II:~I{1~i~.z:a. ~~~.v"~-]DESC~ ~O~•~d'iv,s ~ -~-.~711t~liCC.'I ~.,~:1Q~11t:',e'~:a
Item #1 330 Feet of 16' Curb Replacement
},,uh l{ e
Eight (8) calendar days of additional
Item #2 contract time
Repairs due to Century Link Phone i)hJ;
Item #3 Line Repair
Total this Change Order y$t~x,; jr17;~~0,$9
Previous Change Order 4 ri cL s j y R4 v
Original Contract Total $ , t t~ t:J 39 70Q QO;:i
Revised Contract Total $ 157,300.59
PERCENT CHANGE OF ORIGINAL CONTRACT 12.6%
The time provided for completion of this contact is increased by no calendar days. This document shall become an amendment to
the contract and all provisions of the comae , ap I .
Recommended By: o 3 29 /3
i and Project Manager Date / /
Approved By: Y(r (/--3
Director of Public Works Date
Accepted By: Gam/' ~~y 3 5~3
A and Group Date
ENGINEERING Ted: 541488-5347
20 6 M i. SV Fu: 541488-6006 p►1°s .
Ashlmd, Oregon 97520 TrV: 80 735.2900 Ir®
mw.eshhmam:us
Glpubwrlabngll2-IS Plea Tm A12-35A Adminn245 Prof A.nM1ng W.Ibhac ,C &leLan&
• - Ausland Group
Grants Pass, OR 97526
AUSLAND GROUP Ph: (541)476-3788
Engineers • Builders • Consulvna
Change Request
To: Scott Fleury Number: 2
City of Ashland Date: 3/20/13
Public Works Engineering Job: 13-0101 Ashland Plaza Renovation
20 East Main Phone:
Ashland, OR 97520
Ph: (541)488-5587 Fax: (541)488-6066
Description: Century Link Impact
Reason: Change in Time
We are pleased to offer the following specifications and pricing to make the following changes:
This change request reflects the additional costs associated with Century Link's effect on progress and efficiency at the Ashland
Plaza Project. The paver contractor has had to adjust his work flow to accommodate the excavation and there is a large area of work
he cannot begin until the restorative work is complete. The Ausland Group will need a schedule extension and reimbursement for the
restorative costs associated with this unfortunate delay.
We will make every effort to complete this project in an expeditious manner once the phone line repairs are completed. We will
require a schedule extension of 10 calendar days beyond when Century Link has completely left the site.
Description - Labor Material Equipment Subcontract Other Price
Unit Pavers $3,014.82 $3,014.82
Planting & Landscaping $300.00 $300.00
Curbs - Replace 25' $401.20 $300.00 $701.20
' Superintendent $802.40 $802.40
Project Engineer $280.00 $280.00
Subtotal: $5,098.42
Overhead & Profit $5,098.42 15.00% $764.76
Insurance $5,863.18 1.00% $58.63
• Bond $5,863.18 1.00% $58.63
Total: $5,980.44
Please note that Ausland Builders, Inc. will require an extra 10 days after Century Link has completely left the site.
If you have any questions, please contact me at (541)476-3788.
Submitted by: Bradley Miller Approved by:
Ausland Group Date:
Cc: Ken Wilcox (Ausland Group), Aaron Lacey (Ausland Group), Sean Hamelin (Ausland Group), Greg Covey (Covey Pardee
Landscape Arch.), Kelsy Ausland (Ausland Group), Alan Harper (Alan Harper- Attorney at Law)
Page 1 of 1
Regenesis j Ecological I Design
257 W. Nevada Street AIML
Ashland, OR 97520 r e g e n e s i s
LCB #8720
p. 541.261.5759
f. 541.833.5018
info@regenesisdesign.com
Change Order Request - Comm.. Line Damage Impact
Date: 3.20.2013
Project:. #2012-15 -'The Plaza in Downtown Ashland'
Engineer: City of Ashland Department of Public Works
51 Winburn Way
Ashland, OR 97520
Attn: Scott A. Fleury
p. 541.488.5587
f. 541.488.6006
General Contractor: Ausland Group
3935 Highland Avenue
Grants Pass, Oregon 97526
Attn: Ken Wilcox
p. 541.476.3788
f. 541.476.2313
Landscape Architect: Covey-Pardee Landscape Architects
295 East Main, No. 8
Ashland, OR 97520
Attn: Greg Covey/Alan Pardee
p. 541.552.1015
We've enclosed a Change Order Request that addresses the expected and current impacts caused by the
communication line excavation pit, damage to the structural base preparation and contamination of the aggregate,
lost labor, and additional materials. All overhead markups are consistent with the contract 'Substantiation of
Adjustment' clause, paragraph 7.6.
Depending on when the pit is back-filled, we'd request at least another 3 work days to complete the work. Below is a
summary.
CHANGES TO SCOPE OF WORK
1. HARDSCAPING SERVICES. ADDITIONAL REQUIRED WORK $2,069.11
2. GENERAL CONDITIONS $125.95
3. COMPANY OVERHEAD + MARGIN $819.76
TOTAL REQUESTED ADDITIONS $3,014.82
REQUESTED CALENDAR EXTENSION 3 Calendar Days
Please let me know if you have any questions,
Zack Williams Principal
Regenesis Ecological Design
Change Order
40& Date #
regenesis I ecological I design 3/20/2013 C0989
info@regenesisdesign.com
AW modern + environmental landscapes 541.261.5759
LCB# 8720
257 W. Nevada Street
Ashland, OR 97520
City of Ashland Public Works Dept. Project
20 East Main Street
Ashland, OR 97520 Project # 2012-15. Ashland Plaza
Item/Task Qty U/M Rate' Total
[7] Hardscaping Services. Comm. Line Excavation-Related Impact.
PLEASE NOTE: Costs associated with contaminated aggregate removal, excavation pit
slurrying or compaction thereof NOT INCLUDED. Quantities address existing scope of
work impact ONLY.
Base preparation for foundations, footings, etc. 24.0 Hrs 39.57 949.68
Interlocking concrete paver surfacing installation. 24.0 Hrs 39.57 949.68
MIKASA MVH-120GR COMPACTOR ' 2.0 Hrs 9.875 19.75
3/4"- 1/4" WASHED, CLEAN AGGREGATE 2.0 Yes' 37.50 75.00
Delivery fees. 75.00 75.00
2,069.11
General Conditions. Stand-alone direct-costs that cannot be included in any particular
bid-item. These include billable project-related costs.
Site setup. 1.0 Hr 20.94 20.94
Site cleanup. 2.0 Hrs 20.94 41.88
Material staging/relocation. 2.0 Hrs 20.94 41.88
Fuel surcharge. 21.25 21.25
125.95
Company Overhead + Margin.
Labor burden, via. calculated hourly recovery rate. @ 18.34% 367.54 367.54
Company Overhead, as a calculated percentage of Gross Sales. @ 15% 452.22 452.22
819.76
Total
Change Order
AN&L Date #
regenesis I ecological I design 3/20/2013 C089
info@regenesisdesign.com
modern + environmental landscapes 541.261.5759
LCB# 8720
257 W. Nevada Street
Ashlo6d, OR 97520
City of Ashland Public Works Dept. Project
20 East Main Street
Ashland, OR 97520 Project # 2012-15. Ashland Plaza
Item/Task Qty U/M Rate Total
CHANGE ORDER
March 20, 2013
> Removed 1 Conveyored Aggregate Delivery. (-$350.00)
> Removed 6 1/4" - 10# WASHED, CLEAN. (-$270.00)
> Decreased price of Subtotal from $2,689.11 to $2,069.1 1. (-$620.00)
> Increased price of Labor Burden from $0.00 to $367.54.(+$367.54)
> Decreased price of Company Overhead Percentage from $496.78 to $452.22.(-$44.56)
> Increased price of Subtotal from $496.78 to $819.76. (+$322.98)
Total change to estimate -$297.02
Total $3,014.82
Bradley Miller
From: info@penniesworthacres.com
Sent: Monday, March 18, 2013 7:39 PM
To: Bradley Miller
Subject: RE: FW: Ashland Plaza Schedule
Follow Up Flag: Flag for follow up
Flag Status: Completed
We foresee about $300 in additional costs due to another trip to finish off this area after the repairs have been made.
Original Message
Subject: FW: Ashland Plaza Schedule
From: Bradley Miller <bmiller@AuslandGroup.com>
Date: Mon, March 18, 2013 8:42 am
To: " info@mou ntainviewla ndsca ping. com"
<info@mountainviewlandscaping.com>
Cc: Ken Wilcox <kwilcox@AuslandGroup.com>; Aaron Lacey
<alacey@Ausla ndGroup.com>
Rene,
Please provide an estimated schedule extension and cost (if cost is applicable) for
Century Link's impact on your progress. Thank you.
Bradley Miller Project Engineer
la 95 www.auslandarouo.com
From: Scott Fleury rmailto:fleu[ysCalashland.or.us]
Sent: Monday, March 18, 2013 7:36 AM
To: Ken Wilcox
Cc: Aaron Lacey; Bradley Miller
Subject: RE: Ashland Plaza Schedule
Ken,
Can you send me an itemized breakdown based on bid schedule of items you
believe will require more time and also your estimated restorative costs for the
rock/curb area that was removed/destroyed by Century Link.
Scott A. Fleury,,Engineering Services Manager
City of Ashland, Public Works
20 East Main Street, Ashland OR 97520
(541) 552-2412, TTY 800-735-2900
Fax: (541) 488-6006
1
CITY REC0,p'r)rR Page 1 / 1
CITY OF ~l
ASHLAND DATE PO NUMBER
20 E MAIN ST. 2/5/2013 11427
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 008030 SHIP TO: Ashland Public Works
AUSLAND BUILDERS (541) 488-5587
3935 HIGHLAND AVE 51 WINBURN WAY
GRANTS PASS, OR 97526 ASHLAND, OR 97520
FOB Point: Req. No.:
Terms: Net Dept.:
Req. Del. Date: Contact: Scott Fleury
Special Inst: Confirming? NO
'Quantity Unit - Description Unit Price Ext. Price
THIS IS A REVISED PURCHASE ORDER
Plaza Renovation Project 139,700.00
Public Improvement Contract
Effective date: January 16, 2013
Completion date: March 22, 2013
Processed chanqe order 04/05/2013 17,600.59
Chance Order No. 1
SUBTOTAL 157 300.59
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 157,300.59
ASHLAND, OR 97520
Account Number Project Number Amount , Account Number Project Number Amount .
E 110.01.02.00.60410 E 000294.999 145 680.44
E 260.08.12.00.70420 E 000294.999 1116-2-0-.15-
VENDORCOPY
Authorized ~ Signature
FF0 RM#10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM
Request for a-Change Order
ASHLAND
Name of Supplier/ Contractor/ Consultant: A US L-4 ,-1.D (-vaoil? Totaha'mount of this i
cont~ictamendment -
Purchase Order Number: 1142}
a?I bra'. 6`t
Title lDescription: $
~'Zp, ~rypYrp,np„{ ~~e~
❑ Per attached contract amendment
Contract Amendment
Original contract amount $ (3 r -1100 100 % of original contract
Total amount of previous contract amendments C>. 00 % of original contract
Amount of this contract amendment j ,-r CnC0-59 12 -6 % of original contract
TOTAL AMOUNT OF CONTRACT $ 157, 3co. to 11216 % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contract
Contract amendment is within the scope of procurement: YES. X NO' (If "NO", requires Council approval [Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments s $6,000. 1p] "YES", the total amount of cumulative amendments ❑'YES", the total amount of original contract and
❑ If "NO", amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments s $100K for Goods & Services, s
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees. .
Communicator. ❑ If "NO", amount exceeding authority requires ❑ If"NO", amount exceeding authority requires Council
❑ Exempt-Reason: Council approval: Attach copy of Council approval. Attach copy of Council Communication
PERSONAL SERVICES Communication. ❑ Exempt-Reason:
❑ -YES", Directappointrnents$35,000 ❑ Exempt-Reason:
❑ II requires approval,
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services - $5.000 to $100.000 ❑ 'YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services - $5.000 to $75.000 s 25% of original contract amount or $250,000 emergency, including necessity and circumstances
❑ 'YES', the total amount of cumulative whichever is less. requiring the contract amendment
amendments s 25% of original contract amount ❑ If ❑ If'NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO', amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt-Reason: ❑ Exempt- Reason: El Exempt - Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑'YES', the total amount of original contract and cumulative amendments are ❑ "YES', the original contrail was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If 'NO", Council approval is required. Attach copy of Council Communication.
❑ If'NO", amount exceeding authority requires Council approval. ❑ Contrail amendment approved and signed by City Administrator.
Attach co of Council Communication.
ProjectNumber_CwZ1t4_-R`t9 Account Number ?00-OJ-~Z-°O. 7o47c~ Account Number W) 01 W va .1oo41oD
It (.2'o. Cs ~ 5,990.49
'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach ara pages if needed.
Employee Signature: Department Head Si nature: d. 2 ~I t 3
(Equal to orgreaterthan$5,000)
City Administrator: - - _ \ cum h~
(Equal orgreaterthan$25,000or 10%)
Funds appropriated for current fiscal yea . , E~ / NO P I l "rl„ / f~ 4 (13
l/ Finance !rector (Equaltoorgreaterthan$5,000) Date
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 3/29/2013