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Home My WebLink About2013-084 CONT Addendum - Taylor Site Development ADDENDUM TO CITY OF ASHLAND CONTRACT FOR GOODS AND SERVICES Addendum made this 19th day of March, 2013, between the City of Ashland ("City") and Taylor Site Development, Inc ("Contractor"). Recitals: A. On January 7, 2013. City and Contractor entered into a "City of Ashland Contract for Goods and Services Less than $50,000" (further referred to in this addendum as "the agreement'). B. The parties desire to amend the agreement to `increase the compensation to be paid to Contractor and modify the project. City and Contractor agree to amend the agreement in the following manner: "The maximum price as specified in Paragraph 4 of the agreement is increased to $ $41.899 3. Except as modified above the terms of the agreement shall remain in full force and effect. CONTRACTOR: CITY OF LAND: BY BY 1/1~ Its Cy ~ J apartment Head Date DATE Purchase Order# 11390 Acct. No.: (For City purposes only) 1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR GOODS AND SERVICES Now"LOR SITE DEVELOPMENT ECB 1334146 Inc. ESB'6950 CHANGE ORDER Date: March 15, 2013 i To: Robert Saladoff, Architect City of Ashland, Parks & Recreation Dept. 508 Clinton Street Owner Ashland, Oregon 97520 340 So. Pioneer St. Ashland, Oregon 97520 I j Project: No. Mountain Ave. Nature Center Project No.000303 Change: The project is changed because of having to relocate the HVAC ducting location. Including carpentry work and patching Cost: 3 hours of HVAC work to move the existing Duct $210.00 I 3 hours of Carpentry work for placement of new Register 135.00 $345.00 Plus 30% Profit & 5% OH 51.00 Total $396.00 I Accepted by: Contractor Owner Architect Mark Taylor /s/ - (Mail).P.O. Box 537,Medford,OR 97501 (Physical) 1928'StewaitAvemie, Medford OR 97501 . Ph.D. (541).779.3565; Fix 0 (541'858 7031, E•Mail tWrnedford@aol.com Page 1 / 1 CITY OF CITY RECORDER DATE PO NUMBER AS H LAND 20 E MAIN ST. 119/2013 11390 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 001735 SHIP TO: Ashland Parks TAYLOR SITE DEVELOPMENT INC C/O 90 N. MOUNTAIN PO BOX 537 (541) 488-5354 MEDFORD, OR 97501 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net Dept.: Req. Del. Date: Contact: Rachel Dials Special Inst: Confirming? No Quantity unit - - Description Unit Price Ext. Price THIS IS A REVISED PURCHASE ORDER North Mountain Park 41,503.00 Nature Center Addition Contract for Goods and Services Beginninq date: January 7, 2013 Completion date: MaV 7, 2013 Processed change order 04/05/2013 396.00 Change order dated 03/15/2013 o~ v 13 • U?-D SUBTOTAL 41 899.00 BILL TO: ACCOUnt Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 41,899.00 ASHLAND, OR 97520 Account Number - Project Number . Amount Account Number " Project Number _ Amount E 410.03.22.00.70420 E 000303.999 41 899.00 vENDO ` Authorized Signature it COPY FoxM#1o CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Supplier/ Contractor/ Consultant: Taylor Site Development Total amount of this contract amendment: Purchase Order Number: 11390 Title/ Description: Nature Center Addition $ $396.00 ® Per attached contract amendment Contract Amendment Original contract amount $ $41,503 100 % of original contract Total amount of previous contract amendments n/a % of original contract Amount of this contract amendment $396 % of original contract TOTAL AMOUNT OF CONTRACT $ $41,899 % of original contract In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement. An amendment is not within the sooce of the procurement if the City determines that if it had described the changes to be made by the. amendment in the procurement documents, it would likely have increased competition or affected award of contract. Contract amendment is within the scope of procurement: YES x NO" (If "NO", requires Council approval/ Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT- Less than $5000 INVITATION TO BID or COOPERATIVE PROCUREMENT QRF or ❑'YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and ❑If"NO", amount exceeding authority requires s25% of original contract amount or $250,000 cumulative amendments <-$100K for Goods & Services, 5 Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees. Communication. ❑ IPNO", amount exceeding authority requires ❑ If 'NO", amount exceeding authority requires Council ❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt-Reason: ❑ "YES", Direct appointment $35,000 ❑ Exempt-Reason: ❑ If "NO", requires approval. INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT Goods & Services - $5.000 to $100,000 ❑ 'YES', the total amount of cumulative amendments ❑ Written Findings: Document the nature of the i Personal Services - $5,000 to $75.000 s 25% of original contract amounlor $250,000 emergency, including necessity and circumstances ❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment amendments 525% of original contract amount. ❑ If ❑ If'NO", amount exceeding authority requires ❑ Obtain direction and written approval from City "NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication ❑ Exempt -Reason: ❑ Exempt- Reason: ❑ Exempt -Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑ "YES", the total amount of original contract and cumulative amendments are ❑'YES", the original contract was approved by City Council within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement. If'NO", Council approval is required. Attach copy of Council Communication. ❑ If'NO', amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach co of Council Communication. Project Number 000303.999 Account Number Account Number 410.03.22.00.704200 'Expenditure must be chs to the appropriate account numbers for the financials to reflect the actual expenditures accur to . Attach extra pages if needed. Employee Signatur OW JIc^.~Q Department Head Signature: (Equal to or greater than $5,000) City Administrator: I _ (Equal to or greater than $25,000 or 10%) Funds appropriated for current fiscal year CE)INO L L- / 3 FinanC Director (Equal to or reater than $5, 000) Ddte Comments: Form #10 -Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 3/19/2013