HomeMy WebLinkAbout2013-088 CONT Addendum - Keller Associates
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ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR PERSONAL SERVICES LESS THAN $35,000
Addendum made this 215` day of March, 2013, between the City of Ashland ("City") and
Keller Associates ("Consultant").
Recitals:
A. On July 16, 2012 City and Consultant entered into a "City of Ashland Contract for
Personal Services Less than $35,000" (further referred to in this addendum as "the
agreement").
B. The parties desire to amend the agreement to extend the date of completion.
City and Consultant agree to amend the agreement in the following manner:
1. The date for completion specified in the contract documents is extended from March
30, 2013 to April 30, 2013.
2. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONSULTANT:: CITY OF ASHLAND:
BY lire BY M~ SLDIL
Department Head
its PR F-1, 7e Date 414\ l
DATE l~L9! Zara
! Purchase Order # WMA
Acct. No.: L7S • a8• a • be.7cAzco
(For City purposes only)
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES
CITY RECIDFIDEER Page 1 / 1
CITY OF
ASHLAND DATE PO NUMBER
20 E MAIN ST. 7/18/2012 10994
ASHLAND, OR 97520
(541) 488-5300 -
VENDOR: 015211 srllP TO: Ashland Public Works
KELLER ASSOCIATES INC (541) 488-5587
707 13TH ST SE STE 280 51 WINBURN WAY
SALEM, OR 97301 ASHLAND, OR 97520
FOB Point: Req. No.:
Terms: Net Dept.:
Req. Del. Date: Contact: Scott Fleury
Special Inst: Confirming? No
Quantity unit Description Unit Price Ext. Price
THIS IS A REVISED PURCHASE ORDER
Inflow & Infiltration Study 31,440.00
Contract for Personal Services
Beqinninq date: 07/23/2012
Completion date: 03/30/2013
Insurance required/On file
Processed chanqe order 04/17/2013
Completion date has been extended to
April 30, 2013 per attached contract
addendum dated March 21, 2013
~oia-«3
SUBTOTAL 31 440.00
BILL To: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 31,440.00
ASHLAND, OR 97520
Account Number ' Project Number Amount Account Number Project Number Amount -
E 675.08.17.00.70420 E 201208.100 31,440.00
Autho zed Signature VENDOR COPY
FORM #10 CITY OF
CONTRACT AMENDMENT APPROVAL. REQUEST FORM ~[~JLAN
Request for a Change Order l~
Name of Supplier/ Contractor/ Consultant: cEr . ~rz .assou A~F_ s `:Total_ amourit`of this
LauwEr2Gr^• ~e~~c co~tiactamendrnent , _
Purchase Order Number. to"7b soA-sae ore -L-7-b`
Title/ Description: ruFLcL~ 4 ~NLtLtaAtttr~t' ~ $ ,
❑ Per attached contract amendment
1. 4:1 z
Contract-`Amendment
Original contract amount $ 31. F4~~ 100 % of original contract
Total amount of previous contract amendments a loo % of original. contract
Amount of this contract amendment b too % of original contract
TOTAL AMOUNT OF CONTRACT $ 31,4'to lob % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scone of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the tens and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contract
Contract amendment is within the scope of procurement: YES_ NO` (If "NO", requires Council approval/ Attach copy of CC.) '
Sourcing Method:
SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT. QRF or
❑ "YES', the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments s $6,000. ❑ 'YES', the total amount of cumulative amendments ❑'YES', the total amount of original contract and
❑ If'NO', amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments s $1o0K for Goods & Services, s
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, <$50K for Attorney Fees.
Communication. ❑ If 'N9, amount exceeding authority requires ❑ If "NO', amount exceeding authority requires Council
❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication. -
PERSONAL SERVICES Communication. ❑ Exempt-Reason:
[R "YES", Direct appointment<-$35,000 ❑ Exempt-Reason:
❑ If "NO", requires approval.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services - $5.000 to $100,000 ❑ "YES', the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services - $5.000 to $75,000 s 25% of original contract amount or $250,000 emergency, including necessity and circumstances
❑ 'YES', the total amount of cumulative whichever is less. requiring the contract amendment
amendments 5 25% of original contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exem t-Reason: ❑ ExemDt-Reasow El Exempt-Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑'YES-, the total amountof original contract and cumulative amendments are ❑'YES', the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If"NO", Council approval is required. Attach copy of Council Communication.
❑ If"NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach copy of Council Communication.
Project Number ?ckL-08 Account Number6-T~-*-17JO -4756 Account Number
`Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages ifneeded.
Employee Signatu . Department Head Signature:
(Equal to or greater than $5,000)
City Administrator:
(Equal to or greater than $25,000 or f0'~)
Funds appropriatedforcurrent fisL ear: YES /NO
Finance Director (Equal to or greater than $5,000) Date
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 4/9/2013