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Home My WebLink About2013-092 CONT Addendum - Taylor Site Development ADDENDUM TO CITY OF ASHLAND CONTRACT FOR GOODS AND SERVICES Addendum made this 9th day of April 2013, between the City of Ashland ("City") and Taylor Site Development. Inc ("Contractor"). Recitals: A. On April 9, 2013. City and Contractor entered into a "City of Ashland Contract for Goods and Services Less than $50,000" (further referred to in this addendum as "the agreement'). B. The parties desire to amend the agreement to "increase the compensation to be paid to Contractor and modify the project. City and Contractor agree to amend the agreement in the following manner: "The maximum price as specified in Paragraph 4 of the agreement is increased to $ $42, 301 3. Except as modified above the terms of the agreement shall remain in full force and effect. CONTRACTOR: CITY OF AS AND: BY IN BY h~ gartment Head Its o% e Pt vDate 1l lo[( zj DATE 'y- J/ - /7 Purchase Order # 11390 Acct. No.: (For City purposes only) 1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR GOODS AND SERVICES AYLOR SITE DEVELOPMENT ECB 133046 Inc. ESB 6950 CHANGE ORDERZ Date: March 15, 2013 i To: Robert Saladoff, Architect City of Ashland, Parks & Recreation Dept. 508 Clinton Street Owner Ashland, Oregon 97520 340 So. Pioneer St. i Ashland, Oregon 97520 I Project: No. Mountain Ave. Nature Center Project No.000303 Change: The project is changed because of having to relocate the HVAC ducting location. Including carpentry work and patching I Cost: 3 hours of HVAC work to move the existing Duct $210.00 3 hours of Carpentry work for placement of new Register 135.00 $345.00 Plus 10% Profit & 5% OH 51.00 Total $396.00 Accepted by: I Mark Taylor /s/ _ Contractor Owner Architect (Mail) P!O. Box 537,Medt6rd, OR 97501 (Physical) 1928 Stewart Avenue; Medford OR 97501 Ph:0 (541).779,3565, Fax: It (541858 7031, E-Mall tsdmedford@aol.com "LOR SITE DEVELOPMENT Q:A I33O4G ' - ina. ' ESF, 6950 April 8, 2013 CHANGE ORDER RE UEST j To: Robert Saladoff, Architect C(ty.of Ashland Parks & Recreation Dept. S08 Clinton Street Owner i Ashland, Oregon 97520 340 So. Pioneer St. Ashland, Oregon 97520' - Project: North Mountain Ave. Nature Center Project No. 000303 Change: Per your request; Remove existing Tempered Glass from pre-manufactured Interior door and provide a replacement laminated glass for etching. Cost: l hourfor Glass Removal $45.00 Cost of Glass ($70) and window stop ($20)' 90.00 Cost of delivering door to Glasi shop 75.00 Incmasedcgstof% lightdoorvs. Panel Door 140.00 . $ 350.00 Profit (10%)+OH(5%)' - 52.00 Total $402.00 Please call if you have questions\ - - MarMar aylo .,R ert 5a1adoff,A itect Ashland Parks &-Rec. Owner j It DIM)+1221)3 ;Mai, ,.0. Cox 537.mcdford, OR'i750: (?npi[alj 1429 SMxarc 4verue, Medfmd OR 9150'. vn.e (541) 779 3565Jaa g tS4l SS8 703:, E-hLril hGmeCterC®aal com 1 , j I' - / CITY RECORDER Page 1 1 C I T Y OF DATE ASHLAND PO NUMBER. 1/9/201 20 E MAIN ST. 3 11390 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 001735 SHIP To: Ashland Parks TAYLOR SITE DEVELOPMENT INC C/O 90 488 MOUNTAIN 54 PO BOX 537 ASHLAND, , OR•97520 ASH MEDFORD, OR 97501, FOB Point: Req. No.: Terms: Net Dept.: - Req. Del. Date: _ Contact: Rachel DI81S Special Inst: Confirming? NO Quantity Unite. - Description - Unit Price `ExkPrice- THIS IS A REVISED PURCHASE ORDER North Mountain Park 41,503.00 Nature Center Addition Contract for Goods and Services Beqinninq date: January 7, 2013 Completion date: May 7, 2013 Processed chanqe order 04/05/2013 396.00 Chanqe order dated 03/15/2013 Processed change order 04/30/2013 402.00 Change order dated 04/08/2013 SUBTOTAL 42,301-00 BILL To: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL AL 42,301.00 ASHLAND, OR 97520 Account Number - Project Number Amount Account Number Projec[Number Amount E 410.03.22.00.70420 E 000303.999 42 301.00 xv, Authori signature VENDOR COPY FORM #io C I T Y OF CONTRACT AMENDMENT APPROVAL REQUEST FORM X15 H LAN D Request for a Change Order Name of Supplier 1 Contractor 1 Consultant: Taylor Site Development Total amount of this contract amendment: Purchase Order Number: 11390 Title I Description: Nature Center Addition $ 402:00 ® Per attached contract amendment Contract Amendment Original contract amount $ $41,503 100 % of original contract Total amount of previous contract amendments ~ ~(9 % of original contract Amount of this contract amendment $402 % of original contract TOTAL AMOUNT OF CONTRACT $ $42.301 % of original contract In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terns and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract. Contract amendment is within the scope of procurement: YES x NO' (If "NO", requires Council approval IAttach copy of CC.) Sourcing Method: SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or ❑ "YES', the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s $6,000. ❑ 'YES%the total amount of cumulative amendments ❑ "YES", the total amount of original contract and ❑If"NO", amount exceeding authority requires <-25% of original contract amount or $250,000 cumulative amendments s$1 00K for Goods &Services, s Council approval. Attach copy of Council whichever is less. $75K for Personal Services, <$50K for Attorney Fees. Communication. ❑ If 'NO", amount exceeding authority requires ❑ If "NO', amount exceeding authority requires Council ❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt-Reason: ❑ "YES", Direct appointment s$35,000 ❑ Exempt-Reason: ❑ If "NO", requires approval. INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT Goods & Services - $5.000 to $100.D00 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Documemthe nature of the Personal Services- $5,000 to $75.000 s 25% of original contract amount or $250,000 emergency, including necessity and circumstances ❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment amendments 5 25% of original contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City "NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication ❑ Exem t-Reason: ❑ Exem t-Reason: ❑ Exem t-Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑'YES', the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement. If'NO', Council approval is required. Attach copy of Council Communication. ❑ If'NO', amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach co of Council Communication. Project Number 000303.999 Account Number - _ Account Number 410.03.22.00.704200 Expenditure must be cha d o the approp at account numbers for the financials to reflect the actual expenditures a/yafely. Attach extra pages if needed. Employee Signatur . ( Department Head Signature: (Equal to orgreater than $5,000) City Administrator: (Equal to orgreater n $15 000 or f0%) Funds appropriated for current fiscal year S / NO its Finance Director (Equal to rgreater than $5,000) Date Comments: Form #10 -Contract Amendment Approval Request Form, Request for a Change Order, Pagel of 1, 4/9/2013