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Home My WebLink About2013-094 CONT Chg Order #2 - Cut N Break Construction CITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS CONTRACT CHANGE ORDER NO. 2 PROJECT: N Main Sidewalk Repair Project DATE: 04/26/13 LOCATION: Corner of N Main St and Water St PROJECT NO.: 2012-02 CONTRACTOR: Cut rN Break Construction, Inc. PURCHASE ORDER: 11311 The following described work has been requested to be performed by the Engineering Division of the Public Works Department. Item No. Description Quantity Unit Price Amount Extra work to perform Item #1 additional refacing repairs to the NE and SW sides of N. Main St. $ 10,400.00 Total this Change Order (No. 2) $ 10 400.00 Previous Change Order (No. I : 1/4/2013) $ 1,200.00 Original Contract Total $ 60,406.00 Revised Contract Total $ 72,006.00 PERCENT CHANGE OF ORIGINAL CONTRACT 19.2% Recommended By: l~ G` oS1- 4/26/2013 ro l anger Date Approved By: 4/26/2013 Public Works Director Date Accepted By: Cut 'N Break Constructi , Inc. P.O Box 1455 Medford, O 1-010 26-Apr-13 nt ctor presentative Date ENGINEERING Tel 541488-5347 20 E.Main Street Fax 541-488-6006 As . 800-]355--29 2900 Ashland, Oregon 97520 TTY 800--7 www.ashlana orus G Apub-wrks\eng\12-02 N Main M Sidewalk Repairer Admin\Construaion Admin\Cut N Break\Change Orders\Change Order No 2 4-26-2013 xlsx s i CUT `N BREAK CONSTRUCTION, INC. CCB License # 72046 P.O. Box 1455/ Medford, OR 97501-0108 541-779-1482/ Fax: 541-772-1913 WWW.CUTNBREAK.COM c April 25, 2013 CITY OF ASHLAND 20 E. MAIN ASHLAND, OR 97520 ATTN: MORGAN WAYMAN 541-488-5347 541-727-1407 waymanm@ashlan-d.or.us THIS PROPOSAL IS FOR CHANGE ORDER #2 FOR NORTH MAIN ST. SIDEWALK REPAIR PROJECT. CITY OF ASHLAND: PWG; PROJECT NO. 2012-02 • SET UP SCAFOLD AS NEEDED TO SPAN CREEK • SET UP PLASTIC AND FABRIC TO KEEP MATERIAL OUT OF CREEK PRESSURE WASH MOSS, DIRT AND OTHER LOOSE MATERIAL FROM BRIDGE FACE GRIND AS NEEDED TO PREPARE SURFACE FOR PATCH MATERIAL PATCH ENTIRE SURFACE TO CREATE EVEN SURFACE • APPLY DECORATIVE PLASTER FINISH TO MATCH OPPOSITE SIDE OF BRIDGE • SEAL WITH 2 COATS OF SEALER • CLEAN UP AND PULL SCAFOLD OUT • LATH AND PLASTER WOOD SECTION OF NORTH FACE EQUIPMENT, MATERIAL, AND LABOR: $ 10,400.00 When saw cutting, Cut'N Break Construction Inc. is not responsible for any damage to anything in or below the concrete. This includes, water lines, electrical lines, sprinklers, etc.... THIS ESTIMATE IS GOOD FOR 30 DAYS! VISIT OUR WEBSITE @ WWW.CUTNBREAK.COM Billing and Payment Procedures: Invoices are presented on completion of work. Invoices are due and payable upon receipt. Delinquent invoices are subject to 1 ih% monthly on unpaid balance. We accept Visa and MasterCard for your convenience. Should you have any questions or need any additional information regarding the above proposal please do not hesitate to contact our office at 541-779-1482 Your signature indicates that you have read this notice and fully understand the limits of Cut'N Break Construction Inc. responsibility. Signing one copy of this letter and returning it in the enclosed envelope indicates acceptance of this proposal. Thank you, Tanner Lawton Project Manager/ Decorative Concrete Specialist ACCEPTED BY: DATE: THIS ESTIMATE IS GOOD FOR 30 DAYS! VISIT OUR WEBSITE @ WWW.CUTNBREAK.COM Page 1 / 1 CdITY RECCR0ER JW 'I CITY OF . ASHLAND DATE PO NUMBER 20 E MAIN ST. 11/28/2012 11311 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 004823 SHIP TO: Ashland Public Works CUT N' BREAK CONSTRUCTION INC. (541) 488-5587 P O BOX 1455 51 WINBURN WAY MEDFORD, OR 97501 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net Dept.: Req. Del. Date: contact: Morgan Wayman Special Inst: Confirming? No Ouanti Unit Description Unit Price Ext. Price THIS IS A REVISED PURCHASE ORDER This work is being performed to make 60,406.00 structural repairs needed to the public sidewalk along the north side of the N. Main Street Bridge at Blue Bird Park near the intersection of N. Main and Water Streets. (See attached proposal) Public Improvement Contract Effective date: 10/31/2012 Completion date: 12/15/2012 Processed change order 01/09/2013 1,200.00 Change Order No. 1 Processed change order 04/30/2013 10,400.00 Change Order No. 2 Pola-Ag0 ~o13 Gld' a vI 3 - O~i~j SUBTOTAL 72 006.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 72,006.00 ASHLAND, OR 97520 Account Number - Project Number Amount Account Number. Project Number .''Amount E 260.08.12.00.70420 E 201202.999 72-10-06-00 VENDOR COPY Aut razed signature FORM#10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Contractor : Cut `N Break Construction, Inc. Total amount of this contract amendment: Purchase Order Number:11311 $10,400.00 Title 1 Description: N. Main Street Sidewalk Repair Project ® Per attached contract amendment Contract Amendment Original contract amount $60,406.00 100 % of original contract Total amount of previous contract amendments $1,200.00 2 % of original contract Amount of this contract amendment $10,400.00 17.2 % of original contract TOTAL AMOUNT OF CONTRACT $72,006.00 19.2 % of original contract In accordance with OAR 137-047-0800: 1) The amendment is within the scone of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the tens and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract . Contract amendment is within the scope of procurement: YES X NO` (If "NO", requires Council approval l Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT -Less than $5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT QRF or ❑'YES . the total amount of contract and cumulative REQUEST FOR PROPOSAL - EXEMPTION PURSUANT TO AMC 2.50 amendments s$6,000. ❑'YES', the total amount of cumulative amendments ❑'YES', the total amount of orginal contract and ❑ If "NO", amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments s $10oK for Goods & Services, s - Council approval. Attach copy of Council whichever is less. $75K for Personal Services, <$50Kfor Attorney Fees. Communication. ❑ If 'N9, amount exceeding authority requires ❑ If'NO', amount exceeding authority requires Council ❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt-Reason: ❑'YES', Direct appointment s$35,000 ❑ Exempt-Reason: . ❑ If'NO', r uires approval INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT Goods & Services - $5000 to $100.000 ❑ "YES', the total amountof cumulative amendments ❑ Written Findings: Document the nature of the Personal Services-$5000 to $75.000 s25% of original contract amount or $250,000 emergency, including necessity and circumstances ® "YES", the total amount of cumulative whichever is less. requiring the contract amendment amendments s 25% of onginal contract amount ❑ If ❑ If 'NO", amount exceeding authority requires ❑ Obtain direction and written approval from City "NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator 'approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication : ❑ Exempt -Reason: ❑ Exempt- Reason: ❑ Exempt :._Reason SPECIAL PROCUREMENT INTERGOVERNMENTALAGREEMENT ❑ "YES', the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement. If "NO", Council approval is required. Attach copy of Council Communication. ❑ If'NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach bo of Council Communication. Project Number: 2012.02 Account Number: 260.08.12.00.704200 'Expenditure must be charged to e appropriate count numbers for the financials to reflect the actual expenditures accurately. Attach et ra pages if needed. Employee Signature: / 31 Gj:21 Department Head Sign t~ure: S ' EquaPtoorgreater than 3,000) City Administrator: (Equaltoorgreaterthan 25,0 Oorf0%) Funds appropriated for current fiscal year: tYES) / NO G° O t 7.t FinanceDirector(Equaltoorg rthan $s, 00) Date Comments: Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 4/26/2013