HomeMy WebLinkAbout2013-098 Contract - Ausland Builders
CITY OF
ASHLAND
DEPARTMENT OF PUBLIC WORKS
CONTRACT CHANGE ORDER NO 2 f .
PROJECT. ElazaRrconstrucnogProject' DATE " 04,15113 r
141 L
LOCATION. 06 wnto5vu-lilsh1 gitd PROJECT NO s , 2Q4 999'=i
CONTRACTOR AL'sland Btiilelers r `:f , s ; , z
You are requested to perform the following described work upon receipt of an approved copy of this document or as described by the
Engineer:
3ietnNo , -CNN -
Item #I Vandalism Repairs 1 $727 $ 726x80>.
Item #2 f i4 4
V I l t '
Item #3 Total this Change Order V ' 72680.'
Previous Change Order ; 17,60059 'y
Original Contract Total $ :139,70000<=
Revised Contract Total $ 158,027.39
PERCENT CHANGE OF ORIGINAL CONTRACT 13.1%
The time provided for completion of this contract is increased by no calendar days. This document shall become an amendment to
the contract and all provisions of the contract will apply.
Recommended By: t q tY 2ot 6
an o' ger Date
Approved By: (~(V. _lf 400 1Q
Director of Public Works Date
Accepted By: ~ . - /,j
A and Group Date
ENGINEERING Td. 541488-5347
20 E Main Street Fu: 541483L
Aahlmd, Oregon 97520 TTY: 800-735-2900
.wrv.ashland.or.us -
G^pubwrkskng\Q-i5 Plan Impr\12-ISa Admin112-15 Pmjed Amounting Wcnhheu-Covey & IaLande
_ Ausland Group
Grants Pass, OR 97526
AUSLAND GROUP Ph: (541)476-3788
Engineers, builders, Consultants
Change Request
To: Scott Fleury Number: 4
City of Ashland Date: 4/10/13
Public Works Engineering Job: 13-0101 Ashland Plaza Renovation
20 East Main Phone:
Ashland, OR 97520
Ph: (541)488-5587 Fax: (541)48&6066
Description: Vandalism Repairs
Reason: Change in Scope
We are pleased to offer the following specifications and pricing to make the following changes:
Perform vandalism repair items V-1 and V-2 (see attached):
V-1) Patch broken corners at the end of precast cap.
V-2) Patch broken corners at the concrete base for the wood bench.
Description Labor Material Equipment Subcontract Other Price
Concrete Patching $401.20 $150.00 $551.20
Project Engineer $70.00 $70.00
Subtotal: $62110
Overhead 8 Profit $621.20 15.00% $93.18
Insurance $621.20 1.00% $6.21
Bond $621.20 1.00% $6.21
Total: $726.80
If you have any questions, please contact me at (541)476-3788.
Submitted by: Bradley Miller Approved by:
Ausland Group Date:
Cc: Greg Covey (Covey Pardee Landscape Arch.), Alan Pardee (Covey Pardee Landscape Arch.), Sean Hamelin (Ausland Group),
Ken Wilcox (Ausland Group), Aaron Lacey (Ausland Group), Kelsy Ausland (Ausland Group), Alan Harper (Ausland Group)
(Ausland Group)
Page 1 of 1
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Punch List #2 - Key Plan
April 3, 2013
' Page 1 / 1
CITY OF CIREC~J Y-fG
ASHLAND H TE PO NUMBERS
20 E MAIN ST. 21512013 11,107
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 008030 SHIP TO: Ashland Public Works
AUSLAND BUILDERS (541) 488-5587
3935 HIGHLAND AVE 51 WINBURN WAY
GRANTS PASS, OR 97526 ASHLAND, OR 97520
FOB Point: Req. No.:
Terms: Net Dept.:
Req. Del. Date: Contact: Scott Fleurv
Special Inst: Confirming? NO
,;Quanta i,Unit Description. "Unit Price
THIS IS A REVISED PURCHASE ORDER
Plaza Renovation Project 139,700.00
Public Improvement Contract
Effective date: January 16, 2013
Completion date: March 22, 2013
Processed chanqe order 04/05/2013 17,600.59
Chanqe Order No. 1
Processed change order 04/22/2013 726.80
Change Order No. 2
SUBTOTAL 158 027.39
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 158,027.39
ASHLAND, OR 97520
Account Numtier, r,,:.Project Number 'Amount Account. Number Project Number , Amount-V'.._
E 110.01.02.00.60410 E 000294.999 145 927.40
E 260.08.12.00.70420 E 000294.999 12 099.99
A orized Signature VENDORCOPY
Miu1 10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND
Request for a Change Order
Name of Supplier/ Contractor/ Consultant: AL)GL-&~%C~ -7
py ~xa t~E2~ jTotalamount of;thls
' confract ameridrnent R-
Purchase Order Number: t t427
Title/Description: PLazA Rervov~Tle~t Ci;+~CZ $t x~ ' _
r - .
Per attached contract amendment
Contract <Amendmtlnt
Original contract amount $ IS111,7CE-'s 100 % of original contract
Total amount of previous contract amendments Q 15~ 13CC . Sq lx •te % of original contract
Amount of this Contract amendment 41 76' ewo • S % of original contract
TOTAL AMOUNT OF CONTRACT $ t56r ^b Z7-, 21 t3 .1 % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the Cily of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total ten greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the charges to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contract
Contract amendment is within the scope of procurement: YES NO' (If "NO", requires Council approval I Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT, ORF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments :5 $6,000. ® 'YES", the total amount of cumulative amendments ❑'YES", the total amount of original contend and
❑ If'NO", amount exceeding authority requires s 25% of original contract amount or $250,01)(1 cumulative amendments s $100K for Goods & Services, 5
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees.
Communication. ❑ If'NO', amount exceeding authority requires ❑ f °NO", amount exceeding authority requires Council
❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication. ❑ Exempt-Reason: -
❑'YES",Direct appointment s$35,000 ❑ Exempt-Reason:
❑ If 'NO', requi approval.
INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT
Goods & Services - $5000 to $100000 ❑ 'YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services - $5000 to $75000 s 25% of original contract amount or $250,000 emergency, including necessity and circumstances
❑ -YES', the total amount of cumulative whichever is less. requiring the contract amendment
amendments s 25% of original contract amount ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt - Reason, ❑ Exem t-Reason: ❑ Exempt- Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ IVES", the total amount of original contract and cumulative amendments are ❑'YES", the original contra ct was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If'NO', Council approval is required. Attach copy of Council Communication.
❑ If'NO', amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach copy of Council Communication.
Project Number Account NumberltO "bt-lZ"00 .40C9100 AccountNumber_-_"__-_
'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed.
Employee Signature: Department Head Si nature: I
Equal M or greater than $$OOO)
City Administrator:
(E ualto orgreaterth n 25,09 or10%)
Funds appropriated for current fiscal year: 64S
/ NO (1!,L 2 L+
Finance Director (Equal r orgreaferthan$5,000) Cate
t4mments:
.;dtm #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 4/17/2013