HomeMy WebLinkAbout2013-120 Purchase Contract - Pape Machinery
CITY OF ASHLAND
CONTRACT FOR PURCHASE OF EQUIPMENT
CONTRACT
Contract made this 8th day of May 2013, between the City of Ashland ("City")
and Pape Machinery ("Contractor").
City and Contractor agree:
1. Contract Documents: This contract is made as a result of an Invitation to Bid issued by City
entitled "INVITATION TO BID" for a 4X4 BACKHOE LOADER with Extendable Dipper
Stick, Bid No. #2013-103, Contractor was awarded the bid as the lowest responsible bidder on
05/08/2013. The contract documents are comprised of the Invitation to Bid and all included
attachments, which are hereby incorporated by this reference, and the Contractor's Bid, which is
also incorporated by this reference. In the event of a conflict between this contract and the
Invitation to Bid, the terms of this contract govern. In the event of a conflict between the
Invitation to Bid and the Bid, the Invitation to Bid shall take precedence over the Bid.
2. Scope: Contractor shall produce and deliver the equipment described in the contract
documents within the time prescribed in the contract documents.
3. Price and Payment: City shall pay Contractor the sum of $98,670.44 (total amount)
for a 4X4 BACKHOE LOADER with Extendable Dipper Stick (equipment)
to be delivered complete, FOB Ashland, by June 30, 2013 (date).
CORPORAT OFFICER C~~F ASHLAN
BY BY
Signature Dave Kanner
City Administrator
Print N Lame o~
REVIEW AST FO
Title: 7(i12e(A
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Fed ID # 7,
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Purchase Order / ~y i
Page 1 / 1
CITY OF
ASHLAND DATE PO NUMBER
20 E MAIN ST. 5/16/2013 11597
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 000117 SHIP TO: Ashland Fleet Maintenance
PAPE MACHINERY, INC. (541) 488-5358
P O BOX 5077 90 N MOUNTAIN
PORTLAND, OR 97208-5077 ASHLAND, OR 97520
FOB Point: Req. No.:
Terms: Net 30 days Dept.:
Req. Del. Date: contact:,' tu Wilkie
Special Inst: Confirming? No
Quantity Unit Description " - Unit Price Ext. Price
1.00 Each Invitation to Bid 2013-103 98,670.44 98,670.44
4x4 Backhoe Loader with Extendable
Dipper Stick
Complete delivery by June 30, 2013
Approved by Council May 7, 2013
Vehicle 911 -Wastewater
(Replacement vehicle for Veh #318)
SUBTOTAL 9867044
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 98,670.44
ASHLAND, OR 97520
Account Number Project Number Amount Account Number - Project Number - Amount
E 730.08.10.00.70300 98 670.44
Auth?yed ignnat re 3 VENDOR COPY
FORM#3 CITY OF
+ ASHLAND
Y^i ltir G 1- ,,,,..yyrrtvriMJJ W dt:l
REQUISITION Date of request: Pn-
Vendor Required date for delivery:
Name Pape Machinery
Address, City, State, Zip 4300 Hadley Drive
Contact Name & Telephone Number Central Point, OR 97502 .
Fax Number
SOURCING METHOD
❑ Exempt from Competitive Bidding / El Emergency
E] Reason for exemption: Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached
❑ Small Procurement Cooperative Procurement
Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ Slate of Oregon
❑ Direct Award Date approved by Council: Contract #
❑ Verbal/Written quote(s) or proposal(s) ❑ Slate of Washington
Intermediate Procurement ❑ Sole Source Contract #
GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract
$5,000 to $100,000 ❑ Written quote or proposal attached Agency
❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract #
PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement
$5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency
❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council:
❑ (3) Written proposals/written solicitation Date approved by Council: (Dale)
❑ Form #4, Personal Services $5K to $75K Valid until: Date
Description of SERVICES Total Cost
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
1 44 Backhoe Loader w/Extendable Dipper Stick $98,670.44 $98.670.44
ET- rer attached quote/proposal TOTAL COST
GL'~C.~1y~~ u~'r-~ ~ -'t-\e-l~''
$ 98,670.44
Project Number Account Number
Account Number`j,?[/- D$-fQ-Q&-1V3p0o AccountNumber___-__-__-__-______
*Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
17-Director Date Support -Yes/No
(/,B} signing.this requisition form, I certify that the City's public contracting requirements have been satisfied.
Employee Signature: 510L- Department Head S' nature; ~lxhCwlJ~ i S $ C~
(Equal to or greater than $5,000)
City Administrator: .
,n (qual'oor greater than 25,000)
Funds appropriated for current fiscal year. DES / NO S --13 9 ~i 3
Finance Director- (Equaltoorgrlerthan$5,OOd) Date
Comments:
Form #3 - Requisition