HomeMy WebLinkAbout2013-124 CONT Addendum - Central Control Systems
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR PERSONAL SERVICES
Addendum made this 29 day of April 2013, between the City of
Ashland ("City") and Central Control Systems ("Contractor").
Recitals:
A. On November 15. 2012. City and Consultant entered into a "City of Ashland
Contract for Personal Services " (further referred to in this addendum as "the
agreement").
B. The parties desire to amend the agreement to extend the date of completion.
City and Contractor agree to amend the agreement in the following manner:
1. The date for completion is extended to June 28, 2013.
2. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONS TANT: n CITY OF ASHLAND:
BY BY
Its Date Department Head
S 12~f
DATE S " I I3?m
Purchase Order # 0047R IMW&00-~
Acct. No.: 211.12.02.06.602112
(For City purposes only)
O
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES
C" RECORDER Page 1 / 1
r Ashland Park Commission DATE PO NUMBER
11/29/2012 00177
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 000179 SHIP TO:
CENTRAL CONTROL SYSTEMS, LTD.
PO BOX 8683
WOODLAND, CA 97776-8683
FOB Point: Req. No.:
Terms: Net 30 days Dept.:
Req. Del. Date: Contact: Brenda Hammers
Special Inst: Confirming? No .
Quariti Unit Description Unit Price Ext. Price
THIS IS A REVISED PURCHASE ORDER
UHF Radio Upgrade (FCC Mandate) 34,480.00
Reprogram and align misc. UHF radios to
narrowband $33,750.00
Freight $235.00
Contract for Goods & Services
Beginning date: 11/15/2012
Completion date: 02/01/2013
Processed change order 02/22/2013
Contract Addendum - The date for
completion is extended to May 1, 2013.
Processed change order 05/20/2013
Contract Addendum - The date for
completion is extended to June 28, 2013.
as I •a&c~
SUBTOTAL 34 480.00
BILL TO: TAX 0.00
FREIGHT 6011
TOTAL 34,480.00
Account Number Project Number Amount . Account Number Project.Number Amount
E 211.12.02.06.60211 34,480.00
VENDOR
Aug W rized Signature COPY
Foxes#1o CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND
Request for a Change Order
Name of Supplier I Contractor I Consultant: Total amount of this
CG L' 7? -a~ Ca ° r -51" s z"'s contract amendment:
Purchase Order Number:
Title 1 Description: 6--,e77,>NCb xtiVL Co r~Pc-[s /C. CWCY $
❑ Per attached contract amendment
Contract Amendment
Original contract amount $ 100 % of original contract
Total amount of previous contract amendments % of original contract
Amount of this contract amendment - `r(Itpn eQ-0 % of original contract
TOTAL AMOUNT OF CONTRACT n
$-?J' =rte- /GU °h of original contract
In accordance with OAR 137-047-0800:1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement An amendment is not within the scope of the procurement ff the City determines that if it had described the changes to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contract
Contract amendment is within the scope of procurement: YES V NO' (If "NO", requires Council approval 1 Attach cow of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5000 INVITATION TO BID or COOPERATIVE PROCUREMENT. ORF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments s $6,000. ❑ 'YES', the total amount of cumulative amendments ❑ "YES", the total amount of original contract and
❑If"NO", amount exceeding authority requires s25% of original contract amount or $250,000 cumulative amendments $100K for Goods&Services,s
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K forAttomey Fees.
Communication. ❑ If'N0", amount exceeding authority requires ❑ If'NO', amount exceeding authority requires Council
❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication
PERSONAL SERVICES Communication. ❑ Exempt-Reason:
❑'YES', Direct appointments $35,000 ❑ Exempt-Reason:
❑ If'NO",requires approval.
INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT
Goods & Services - $5.000 to V00,000 ❑ 'YES', the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services-$5.000 to$75.000 s25% of original contract amount or $250,000 emergency, including necessity and circumstances
❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment
amendments 25% of original contract amount ❑ If ❑ If"NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exem t-Reason: ❑ Exem 1-Reason: ❑ Exempt -Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ -YES', the total amount of original contract and cumulative amendments are ❑'YES', the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement If'NO', Council approval is required. Attach copy of Council Communication.
❑ Ii'NO°, amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach copy of Council Communication.
Project Number Account Number;7-l/-IZ-02.6&-66/`,172 Account Number _
'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accur I Attach extra pages if needed.
Employee Signature:~~ Department Head Signature:./
(Equal to or greater than $5,000)
City Administrator:
(Equal to or greater than $25,000 or 10%)
Funds appropriated for current fiscal year: YES I NO
Finance Di rector (Equal to or greater than $5,000) Date
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 5117/2013