HomeMy WebLinkAbout2013-125 CONT Addendum - Central Control Systems
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR PERSONAL SERVICES
Addendum made this 29 day of April 2013, between the City of
Ashland ("City") and Central Control Systems ("Contractor').
Recitals:
A. On November 15. 2012. City and Consultant entered into a "City of Ashland
Contract for Personal Services " (further referred to in this addendum as "the
agreement").
B. The parties desire to amend the agreement to extend the date of completion.
City and Contractor agree to amend the agreement in the following manner:
1. The date for completion is extended to June 28, 2013.
2. Except as modified above the terms of the agreement shall remain in full force and
effect.
CON111ILTANT:In CITY OF ASHLAND:
BY ~u/) ~~X. BY
//e partment Head
Its Date
DATE 13
Purchase Order # 00176.$16.005.00
Acct. No.: 211.12.02.06.602112
(For City purposes only)
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES
Page 1
CITY RECOP L-
19
Ashland Park Commission DATE PO NUMBER
11/29/2012 00176
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 000179 SHIP TO:
CENTRAL CONTROL SYSTEMS, LTD.
PO BOX 8683
WOODLAND, CA 97776-8683
FOB Point: Req. No.:
Terms: Net 30 days Dept.:
Req. Del. Date: Contact: Brenda Hammers
Special Inst: Confirming? No
Quantity Unit Description Unit Price Ext. Price '
THIS IS A REVISED PURCHASE ORDER
Central Computer Upgrade $4,555.00 16,005.00
North Mountain Weather Station
Component $6,325.00
North Mountain Hub, plus labor and
installation $3,475.00
3-Days Labor & Installation $1,650.00
Contract for Goods & Services
Beginning date: 11/15/2012
Completion date: 02/01/2013
r
Processed change order 02/22/2013
Contract Addendum - The date for
completion is extended to Mav 1, 2013.
Processed change order 5/20/2013
Contract Addendum - The date for
completion is extended to June 28, 2013.
Ste:
a~olJ. -oZ~~ ;
SUBTOTAL 16 005.00
BILL TO: TAX 0.00
FREIGHT 0.00
TOTAL 16,005.00
Account Number Project Number Amount _ Account Number. Project Number Amount
E 211.12.02.06.60211 16 005.00
s124
Au~ize signature VENDOR COPY .
FORM #10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND
Request for a Change Order Name of Supplier 1 Contractor 1 Consultant: Total amount of this
eD" sY 5 z~~rS contract amendment:
Purchase Order Number:
CUGi7(v
Title ~lDescription: 7L~,>r. L Cc rA L, 3T/o J D rr pHrL y $
ER" Per attached contract amendment
Contract Amendment /
Original contract amount $ x G 100 % of original contract
Total amount of previous contract amendments % of original contract
Amount of this contract amendment % of original contract
TOTAL AMOUNT OF CONTRACT $ l i co0 S / CC % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scepe of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than alloyed in the solicitation dominant
contractor approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contract
Contract amendment is within the scope of procurement- YES NO` (if "NO", requires Council approval IAttach cony of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5000 INVITATION TO BID or COOPERATNE PROCUREMENT QRF or
❑'YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments s $6,000. ❑ 'YES", the total amount of cumulative amendments ❑'YES", the total amount of original contract and
❑If'NO", amount exceeding authority requires 525% of original contract amount or $250,000 cumulative amendments s$1 00K for Goods& Services,s
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, <$50K for Attorney Fees.
Communication. ❑ If 'No*, amount exceeding authority requires ❑ If'NO-, amount exceeding authority requires Council
❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication
PERSONAL SERVICES Communication. ❑ Exempt-Reason:
❑ "YES", Direct appointment s$35,000 ❑ Exempt - Reason:
❑ If'NO",requires approval.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services -$5000 to$75000 s25% of original contract amount or $250,000 emergency, including necessity and circumstances
❑ 'YES", the total amount of cumulative whichever is less. requiring the contract amendment
amendments s 25% of original contract amount ❑ If ❑ If'NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
'NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt-Reason: ❑ Exempt-Reason: ❑ Exempt- Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑'YES', the total amount of original contract and cumulative amendments are ❑'YES', the ordinal contract was approved by City Council.
within the amount and terns initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement If 'NO", Council approval is required. Attach copy of Council Communication.
❑ If'NO', amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach m of Council Communication.
Project Number Account Number2a2"D6"(02/IYAccountNumber
'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accu/r~Jjy~Attach extra paces if needed
Employee Signature.4~6_ //,r.4-~e- Department Head Signature:
(Equal to or greater than $5,000)
City Administrator:
(Equal to or greater than S25,000 or 10%)
Funds appropriated for current fiscal year. YES / NO
Finance Director (Equal to or greater than $5,000) Date
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 5/17/2013