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HomeMy WebLinkAbout2013-126 Contract - Pape Machinery • CITY OF ASHLAND CONTRACT FOR PURCHASE OF EQUIPMENT CONTRACT Contract made this 8th day of May , 2013, between the City of Ashland ("City") and Pape Machinery ("Contractor"). City and Contractor agree: 1. Contract Documents: This contract is made as a result of an Invitation to Bid issued by City entitled "INVITATION TO BID" for a 4X4 BACKHOE LOADER with Hydraulic 4-Tine Extendable Dipper Stick Backhoe Thumb, Bid No. #2013-102, Contractor was awarded the bid as the lowest responsible bidder on 05/08/2013 . The contract documents are comprised of the Invitation to Bid and all included attachments, which are hereby incorporated by this reference, and the Contractor's Bid, which is also incorporated by this reference. In the event of a conflict between this contract and the Invitation to Bid, the terms of this contract govern. In the event of a conflict between the Invitation to Bid and the Bid, the Invitation to Bid shall take precedence over the Bid. 2. Scope: Contractor shall produce and deliver the equipment described in the contract documents within the time prescribed in the contract documents. 3. Price and Payment: City shall pay Contractor the sum of $109,709.30 (total amount) for a 4X4 BACKHOE LOADER with Hydraulic 4-Tine Extendable Dipper Stick Backhoe Thumb( equipment) to be delivered complete, FOB Ashland, by June 30, 2013 (date). CORPORATE OFFICER Cl OF ASHLAND BY BY 6 e~ " Signature Dave Kanner City Administrator 61 Print Name REVIE D AS TO ORM: Title: Ql~/ BY / Legal epartment Fed ID ((pZ 7$ 1o Date S- I Purchase Order ~9 Page 1 / 1 CITY OF A C Li LA Nit DATE PO NUMBER 20 E MAIN ST. 5/16/2013 11596 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 000117 SHIP TO: Ashland Fleet Maintenance PAPE MACHINERY, INC. (541) 488-5358 P O BOX 5077 90 N MOUNTAIN PORTLAND, OR 97208-5077 ASHLAND, OR 97520 FOB Point: - Req. No.: Terms: Net 30 days Dept.: Req. Del. Date: Contact: Stu Wilkie Special Inst: Confirming? No 'Quantity Unit' Description Unit Price Ext. Price 1.00 Each Invitation to Bid 2013-102 109,709.30 109,709.30 4x4 Backhoe Loader with Hydraulic 4-Tine Extendable Dipper Stick Backhoe Thumb Complete delivery by June 30, 2013 Approved by Council May 7, 2013 Vehicle 910 - Street (Replacement vehicle for Veh #310) SUBTOTAL 109 709.30 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 109,709.30 ASHLAND, OR 97520 Account Number Project Number Amount Account Number Project Number Amount E 730.08.10.00.70300 109,709.30 s12~11'3 Authori Signature VENDOR COPY FORM #3 CITY OF ASHLAND REQUISITION Date of request: s/7/13 Required date for delivery: Vendor Name Pape Machinery Address, City, State, Zip 4300 Hadley Drive Contact Name & Telephone Number Central Point, OR 97502 Fax Number SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ . Emergency E] Reason for exemption: © Invitation to Bid (Copies on file) ❑ Form 913, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: G~ < y-r 3 ❑ Written quote or proposal attached ❑ Written quote or proposal attached ❑ Small Procurement Cooperative Procurement Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ Stale of Oregon ❑ Direct Award Date approved by Council: Contract # ❑ VerbalMritten quote(s) or proposal(s) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (0,6, 7 or 8) ❑ Other government agency contract $5.000 to $100.000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency ❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council: ❑ (3) Written proposals/written solicitation Dale approved by Council: (Date) ❑ Form #4, Personal Services $5K to $75K Valid until: Date Description of SERVICES Total Cost Item # Quantity Unit Description of MATERIALS Unit Price Total Cost 1 4x4 Backhoe Loaderw/Hydraulic Thumb $109,709.30 $109,709.30 v / /rte Q / D TOTAL COST Per attached quote/proposal $109,709.30 Project Number Account Number Account NumberZg-o$LQ-oo-yD"aoo Account Number *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: ITDirector Date Support -Yes/No Bsigning this requisition form, l certify that the City's public contracting requirements have been satisfied. 1 Employee Signature; .[2i Q D Department Head Signature: 1• K ; C S / I t J(Equaltoorgreaterthai !000) City Administrator: 'c - ~S . ' (Equal to or greater than $25,000) Funds appropriated for current fiscal year. NO d/ /,1 II ? Finance Director- (Equal to or aferthen $5,000) Date Comments: Form #3 - Requisition