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Home My WebLink About2013-128 CONT Chg Order #1 - Engineered Monitoring Solution RECEIVED CITY OF MAY 232013 ASHLAND City of Ashland DEPARTMENT OF PUBLIC WORKS { CONTRACT' CHANGE ORDER NO ' - 1 7 - 'j PROJECT: Koster Dam Warning System Troubleshooting: DATE: 05/20/13 LOCATION: Ilosler Dam and. Water Treatment Plant PROJECT NO.: 2001-24 CONTRACTOR: Engineered Monitoring Solutions PURCHASE ORDER: 11518 The. following described work has been requested to be performed by the Engineering Division of the Public Works Department. All described work.has been. completed according to the City's request and specifications in order to protect the safety of the public. Item NoDescription Quantity - Unit Price Amount Additional. labor Item #1 troubleshooting Geomation equipment, installing recorder at $ 2,570.00 Total this Change:Order C$;` t 2 570 OQ ; Previous Change Order Original Contract Total $ 18,743.00 Revised Contract Total - ' 31,313.00: PERCENT CHANGE OF ORIGINAL CONTRACT 13.7% All Public Works construction activities relative to this.project (PWE: Project #2011-32) is complete and officially accepted by Public Works. Engineering Div. Remaining Parks Dept. stair, installation to be completed at a later date under separate Parks Department Purchase Order. Recommended By: 5/21/2013 jectManager 1 Date Approved By:. mi. t,k f 'J2- Q. sl at 1 f3 Public Works Director Date Accepted By: Engineered Monitoring Solutions 617 N Main Street Newberg, OR 97132 Contract eplresentativpoO' Date rncmEeamc Td: W 4M5347 ro E. Mdn S.sirs F.: 5414a Arldaud.o, 9'nIO m! : eoa.ngzam www,ilJvd.miu (iijxibwksknylZDal~Di•~4Nd,un~EMS~1019 timer yse.m .ph rvh..n=13-05-20_EMS Ca vO.W Ordv ,O; r CITY FL:(. DCP Page 1/ 1 CITY OF ASHLAND DATE PO NUMBER 20 E MAIN ST. 4/2/2013 11518 ASHLAND, OR 97520 • (541) 488-5300 _ VENDOR: 009478 SHIP TO: Ashland Public Works ENGINEERED MONITORING SOLUTION, LLC (541) 488-5587 617 N MAIN ST 51 WINBURN WAY NEWBERG, OR 97132 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net Dept.: Req. Del. Date: contact: Pieter Smeenk Special Inst: Confirming? NO Quantity Unit Description - Unit Price- Ext. Price: THIS IS A REVISED PURCHASE ORDER Procurement, installation and testing 18,743.00 of strong motion recorder equipment. Emergency Procurement Approved by Dave Kanner 03/15/2013 Contract for Personal Services Beginning date: 03/08/2013 Completion date: 12/3112013 Processed change order 05/24/2013 2,570.00 Change Order No. 1 SUBTOTAL 21 313.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 21,313.00 ASHLAND, OR 97520 Account Number Project Number.- - Amount _ Account Number - Project Number'... Amount E 670.08.18.00.70300 E 200124.999 21,313.00 y Authori Signature VENDOR COPY Foxes#1o CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ,1S H LAN D Request for a Change Order Name of Supplier/ Contractor/ Consultant: Engineered Monitoring Solutions Total amount of this contract amendment: . Purchase Order Number: 11518 Title I Description: Hosler Dam Warning System Troubleshooting Repairs $2,570 ❑ Per attached contract amendment Contract Amendment Original contract amount $ 18.743 100 % of original contract Total amount of previous contract amendments 0 0% of original contract Amount of this contract amendment 2.570 14% of original contract TOTAL AMOUNT OF CONTRACT $ 21.313 114 % of original contract In accordance with OAR 137-047-0800:1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the tens and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract c) The amended contract does not have a total term greater than allowed in the solicitation document contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be. made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract Contract amendment is within the scope of procurement: YES X NO* (If "NO", requires Council approval I Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT - Less than $5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT, ORF or ❑ 'YES', the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s $6,000. ❑ 'YES', the total amount of cumulative amendments ❑ "YES', the total amount of original contract and ❑ If'NO", amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments s $100K for Goods 8 Services, s Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees. Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council . ❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communicalion. PERSONAL SERVICES Communication. ❑ Exempt- Reason: ❑ 'YES', Direct appointment s$35,000 ❑ Exempt- Reason: ❑ If"NO", requires approval. INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods 8 Services "$5.000 to $100.000 ❑ 'YES", the total amount of cumulative amendments ® Written Findings: Document the nature of the Personal Services -$5.000 to$75.000 n5 25%of original contract amount or $250,000 emergency, including necessity and circumstances ❑ 'YES', the total amount of cumulative whichever is less. requiring the contract amendment amendments s 25% of original contract amount. ❑ If ❑ If"NO", amount exceeding authority requires ❑ Obtain direction and written approval from City "NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication. Communication. ❑ if applicable, attach copy of Council Communication ❑ Exempt - Reason: ❑ Exempt-Reason: 0 Exempt -Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement If'NO', Council approval is required. Attach copy of Council Communication. ❑ IPNO', amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication. Project Number 2001.24 Account Number 670.08.18.00.703000 'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed. Employee Signature: Department Head Signature: (Eq heater than $5,000) City Administrator. ~ (Equal to or greater than $ 5,00q or 10'x) Funds appropriated for current fiscal year. ES / NO ! 13 Finance Director (Equal r rgrearerm $s~,qoo/ bate Comments: Si9f Zo/ 3 Form #10 -Contract Amendment Approval Request Form, Request for a Change Order, Pagel of 1, 5/812013