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Home My WebLink About2013-132 CONT Addendum - Simpson & Associates ADDENDUM TO CITY OF ASHLAND CONTRACT FOR PERSONAL SERVICES LESS THAN $35,000 Addendum made this .2(2 day of , 2013, between the City of Ashland ("City") and Simpson and As ociates ("Consultant"). Recitals: A. On May 13, 2013 City and Consultant entered into a "City of Ashland Contract for Personal Services Less than $35,000" (further referred to in this addendum as "the agreement"). B. The parties desire to amend the agreement to extend the date of completion", increase the compensation to be paid and modify the proiect within the scope of work City and Consultant agree to amend the agreement in the following manner: 1. (E.g., "The date for completion as specked in Paragraph 3 of the agreement is extended to May 22" and "The maximum price as specified in Paragraph 4 of the agreement is increased to $ 3903 2. (E.g., "The scope of services is modified to add one more coat of paint in a different color. Staff was not satisfied with the shade of the color) 3. Except as modified above the terms of the agreement shall remain in full force and effect. CONSULTANT: CITY OF /A LAND: BY BY pepartment Head Its aJtzT ~ fg± r. &k- Date S /uL3 DATE ~r7_ ICI L' OI Purchase Order# Acct. No.: (For City purposes on(y) 1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES Simpson & Associates, Inc. PO BOX 8270 Medford, OR 97501 May 16`h , 2013 TO: Lonny Flora / City of Ashland Re: Quotation - Daniel Meyer Pool We propose to furnish labor, materials & equipment adequate to complete the following described work: Section of Work Quotation Painting $ 1,036. Includes: 1. Apply I coat of Finish to Interior T-I I1 Siding. This work will take 2 days to complete -If we have the authorization to proceeded by Friday afternoon, we can get started on this work on Monday May 20th. Clarifications: 1. We have considered that paint would be provided by Ashland parks & Rec. 2. We have NOT included BOLI Prevailing Wages. 3. This work will take approx. 2 Days to complete. We can start within 5 days of your directive to proceed. 4. Please review the attached Standard Bid Clarifications Attachment. Please call me with any questions. Phone 541-944-9539. Submitted By: TZ0, P 54g4o,~ Jz. Tim P. Simpson Jr.,CSI Simpson & Associates, Inc. Oregon Emerging Small Business Cert # 5837 American Concrete Institute Member # 1137848 Tim Simpson Simpson and Associates, Inc. ? C" RECORDER Page 1 Ashland Park Commission DATE PD NUMBER 20 E MAIN ST.' 5/10/2013 00222 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 004161 SHIP TO: SIMPSON & ASSOCIATES, INC PO BOX 8270 MEDFORD, OR 97501 FOB Point: Req. No.: Terms: net Dept.: Req. Del. Date: - Contact: Rachel Dials Special Inst: Confirming? No Quanti Unit Descrip lion Unit Price - Ext. Price. THIS IS A REVISED PURCHASE ORDER Spot.prime and apply 2 coats of finish 2,867.00 to interior T-111 siding (currently dark blue) LocatioN; Daniel Meyer Pool Contract for Goods and Services Beginning date: May 13, 2013 Completion date: May 16, 2013 Processed change order 05/31/2013 1,036.00 Per attached contract addendum Apply additional coat of paint in a different color 3- lblo SUBTOTAL 3 903.00 31LL TO: TAX 0.00 FREIGHT 0.00 - TOTAL 3,903.00 Account Number Project Number Amount Account Number Project Number. Amount,:: 211.12.03.02.60691 E 000008.999 3,903.00 VENDORCOPY Authori dSlgnature 3 FORM #10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM PAS H LAN D Request for a Change Order Name of Supplier/ Contractor/ Consultant: ~Aftl Ycvl # A ,k;oa -S /Tn b Total amount of this 'contract amendment: Purchase Order Number: COZZ''2 Title I Description: 'JXi lJ ~UL Poo $ /036, ~ ® Per attached contract amendment Contract Amendment Original contract amount $j0~ ' 100 % of original contract Total amount of previous contract amendments 8 % of original contract Amount of this contract amendment ) 03b = 3 Lo % of original contract TOTAL AMOUNT OF CONTRACT $ % of original contract In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source nofice or approval of Special Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract. Contract amendment is within the scope of procurement: YESNO• (If "NO", requires Council approval l Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT - Less than $5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT. QRF or E'YES', the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s $6,000. ❑ 'YES', the total amount of cumulative amendments E'YES', the total amount of original contract and ❑ If 'NO", amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments s $100K for Goods & Services, s Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees. Communication. ❑ If 'NO", amount exceeding authority requires ❑ If 'NO', amount exceeding authority requires Council ❑ Exempt- Reason: Council approval. Attach copy of Council - approval. Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt-Reason: "YES", Direct appointments $35,000 ❑ Exempt-Reason: ❑ If "NO", requires approval. INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT Goods & Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature otlhe Personal Services-$5000 to $75,000 s25% of original contract amountor$250,000 emergency, including necessity and circumstances ❑ "YES', the total amount of cumulative whichever is less. requiring the contract amendment amendments s 25% of original contract amount ❑ If ❑ IM9, amount exceeding authority requires ❑ Obtain direction and written approval from City 'NO', amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication ❑ Exempt-Reason: El Exempt- Reason: El Exempt -Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑ "YES", the total amount of original contract and cumulative amendments are E'YES', the original contra ct was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement If"NO", Council approval is required. Attach copy of Council Communication. ❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator Attach co of Council Communication. Project Number OLO(112Y- I !L4) AccountNumber------------------- Account Number 2LL-LZ-4 -gZ-kD10-kLt) 'Expenditure must be charged to the a~plp~ropri to account numbers for the financials to reflect the actual expenditu+acc ch extra pages i f needed. Employee Signature: 0lo Department Head i ature: reater than $5,000) City Administrator. (Eq of to orgreater than$ or 10%) Funds appropriated for current fiscal year. YES / NO S r,001 13 Finance Director(Equat to orgreater than $5,000) Date Comments: Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 5/1712013