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Home My WebLink About2013-138 IGA AMND #1 - ODOT TGM #28461 - Normal Ave Amendment No. 1 TGM Grant Agreement No. 28461 TGM File Code 3A-11 EA# TG12LA55 AMENDMENT NO. 1 The State of Oregon, acting by and through its Department of Transportation, hereinafter referred to as "ODOT" or "Agency", and City of Ashland,. hereinafter referred to as "City", entered into an intergovernmental agreement on June 4, 2012 ("Agreement"). Said Agreement covers a Transportation and Growth Management grant for City of Ashland, Normal Avenue Neighborhood Plan. It has now been determined by ODOT and City that the Agreement referenced above, although remaining in full force and effect, shall be amended to include an addendum to the Statement of Work, and increase the dollar amount. Except as expressly amended below, all other terms and conditions of the Agreement, as previously amended, are still in full force and effect. Exhibit A, the Statement of Work, shall be amended to include an addendum to the Statement of Work. Paragraph B of Section 2 (Terms of Agreement); which currently reads: "Grant Amount. The Grant Amount which includes City's Matching Amount of $12,450 shall not exceed $82,450." Shall be amended to read: "Grant Amount. The Grant Amount which includes City's Matching Amount of $12,450 shall not exceed $ 95,417." Paragraph D of Section 2 of (Terms of Agreement); which currently reads: "Consultant's Amount. The Consultant's Amount shall not exceed $82,450." Shall be amended to read: "Consultant's Amount. The Consultant's Amount shall not exceed $95,417." 1 Amendment No. 1 TGM Grant Agreement No. 28461 TGM File Code 3A-11 EA# TG12LA55 This Amendment may be executed in several counterparts (facsimile or otherwise) all of which when together "shall constitute one agreement binding on all Parties, notwithstanding that all Parties are not signatories to the same counterpart. Each copy of this Amendment so executed shall constitute an original. IN WITNESS WHEREOF, the parties hereto have set their hands as of the day and year hereinafter written., On December 1, 2010 the Director of the Oregon Department of Transportation approved DIR-06, in which authority is delegated from the Director of the Oregon Department of Transportation to the Operations Deputy Director and Transportation Development Division Administrator, to approve agreements with local governments, other state agencies, federal governments, state governments, other countries, and tribes as described in ORS 190 developed in consultation with the Chief Procurement Officer. STATE OF OREGON, by and through its Department of Transportation ContacrNan,es: Maria Harris By it m 2 City of Ashland Division Adminis - r, Transportation City Hall, 20 East Main Street Development Division Ashland; OR 97520-1849 Phone: 5415522045 Date G 3 Pax: 54148-5311 E-Mail: harrism0ashland.or.us .:7..-~3 John McDonald, Contract Administrator City of Ashland Transportation and Growth Management " 1) _ , Program , NW Stewart Parkwav * °O~ffIC -PS SlgnafUre - ~ Roseburg; OR97470--- - Phone: 541-957-3668 'G r7 ti Fax: 541-957.3547 Date lua, E-Mail; John,McDonald@odol.stale.or.us QVEDAS 91-OhNI AZ'11W Date 2 c Amendment No. 1 TGM Grant Agreement No. 28461 TGM File Code 3A-11 EA# TG12LA55 This Amendment may be executed in several counterparts (facsimile or otherwise) all of which when together shall constitute one agreement binding on all Parties, notwithstanding that all Parties are not signatories to the same counterpart. Each copy of this Amendment so executed shall constitute an original. IN WITNESS WHEREOF, the parties hereto have set their hands as of the day and year hereinafter written. On December 1, 2010 the Director of the Oregon Department of Transportation approved DIR-06, in which authority is delegated from the Director of the Oregon Department of Transportation to the Operations Deputy Director and Transportation Development Division Administrator, to approve agreements with local governments, other state agencies, federal governments, state governments, other countries, and tribes as described in ORS 190 developed in consultation with the Chief Procurement Officer. STATE OF OREGON, by and through Contact Names: its Department of Transportation Maria Harris BY City of Ashland Division Administrator, Transportation City Hall, 20 East Main Street Development Division Ashland, OR 97520-1849 Phone: 5415522045 Date Fax: 541-488-5311 E-Mail: harrism@ashland.or.us City of Ashland John McDonald, Contract Administrator Y Transportation and Growth Management Program Bya~ 3500 NW Stewart Parkway fflC I's Signature Roseburg, OR 97470 Phone: 541-957-3688 Date Fax: 541-957-3547 E-Mail: John. McDonald@odot.state.or.us APP VEDAS ORIV Sign ture Date 2 Amendment No. 1 TGM Grant Agreement No. 28461 TGM File Code 3A-11 EA# TG12LA55 EXHIBIT A STATEMENT OF WORK CITY OF ASHLAND NORMAL AVENUE NEIGHBORHOOD PLAN Project Workscope Amendment The purpose of this scope amendment is to document the additional effort and deliverables needed for successful completion of the planning project. The City of Ashland has energetically engaged this planning project. The plan has already been developed through the previously scoped steps including the original concept plan, the charreae, and the draft plan. Additional input and involvement from major stakeholders, City staff, and the planning commission now require additional project management, public involvement and revisions the plan and proposed code changes. Task 7 shall be deleted in its entirety and replaced with the following: Task 7: Final Draft Plan and Implementing Ordinances Objective: To prepare an adoption-ready plan and related ordinances. 7.1 Revised Draft Normal Avenue Neighborhood Plan Consultant shall prepare and submit to City and WOCPM Revised Draft Normal Avenue Neighborhood Plan, incorporating feedback from subtask 6.5 and subsequent discussions with City. 7.2 Revised Draft Area Site Design and Use Standards and Chapter 18 Code Amendments Consultant shall prepare and submit to City and WOCPM Revised Draft of the Site Design and Use Standards and Chapter 18 Code Amendments, incorporating feedback from subtask 6.5 and City. 7.3 Public Open House and PC Study Session #2 (Revised Plan and Standards) Consultant shall conduct a Public Open House directly before a PC Study Session #2, in coordination with City, providing an opportunity at for citizens to review the Revised Draft Normal Avenue Neighborhood Plan and the associated Design and Use Standards and Chapter 18 Code Amendments. Consultant shall prepare and submit to City and WOCPM a meeting summary within one week of Public Open House/PC Study Session. 7.4 Final Draft Normal Avenue Neighborhood Plan Consultant shall prepare and submit to City and WOCPM Final Draft Normal Avenue Neighborhood Plan, incorporating feedback from subtask 7.3 into draft. Consultant shall provide two hard copies and two electronic copies - both pdf and editable format - on compact 3 Amendment No. 1 TGM Grant Agreement No. 28461 TGM File Code 3A-11 EA# TG12LA55 disc to both City and WOCPM at conclusion of Project. City shall make any necessary final changes to make the Plan adoption ready. 7.5 Final Draft Area Site Design and Use Standards and Chapter I8 Code Amendments Consultant shall prepare and submit to City and WOCPM Final Area Site Design and Use Standards and Chapter 18 Code Amendments, incorporating feedback from subtask 7.3 into draft. 7.6 Final Area Site Design and Use Standards and Chapter 18 Code Amendments Following review of Deliverable 7.2, Consultant shall prepare and submit to City and WOCPM Final Area Site Design and Use Standards and Chapter 18 Code Amendments.. Consultant shall provide two hard copies and two electronic copies - both pdf and editable format - on compact disc to WOCPM at conclusion of Project. 7.7 Final Buildable Lands Inventory and Housing Needs Analysis City shall prepare and submit to Consultant and WOCPM Final Buildable Lands Inventory and Housing Needs Analysis. 7.8 Comprehensive Plan Change Planning Application City shall prepare and submit to WOCPM Comprehensive Plan Change Planning Application. 7.9 Transportation Planning Rule Findings City shall prepare and submit to WOCPM Transportation Planning Rule Findings. 7.10 Final Presentations City shall present the Final Normal Avenue Neighborhood Plan, Comprehensive Plan Changes, and associated Ordinance Amendments to the Planning Commission at a Public Hearing for final approval and recommendation to the Council. City shall present the Final Normal Avenue Neighborhood Plan, Comprehensive Plan Changes, and associated Ordinance Amendments to the Council at a Public Hearings for adoption. City shall provide the PMT a Public Hearings Summary, identifying issues, feedback received and guidance given by decision-makers, and a copy of adopted Findings relating to the final decision of the City. 7.11 Title VI Report City shall prepare and submit to WOCPM a report delineating Title VI activities, documenting project process and outreach for all low income, race, gender, and age groups. 7.12 Project Management Coordination Meetings Consultant shall facilitate Project Management Coordination meetings via video- or teleconference with City. During Project Management Coordination meetings City shall 4 Amendment No. 1 TGM Grant Agreement No. 28461 TGM File Code 3A-11 EA# TG12LA55 provide Consultant direction on preparing for Task 7.3; and shall provide direction to Consultant on Tasks 7.4, 7.5, and 7.6 based on comments from the public and Planning Commission. Consultant shall prepare and submit a summary of coordination meetings to WOCPM upon completion of the code revisions and plan drafts. City Deliverables 7.7 Final Buildable Lands Inventory and Housing Needs Analysis 7.8 Comprehensive Plan Change Planning Application 7.9 Transportation Planning Rule Findings 7.10 Final Presentations 7.11 Title VI Report Consultant Deliverables 7.1 Revised Draft Normal Avenue Neighborhood Plan 7.2 Revised Site Design and Use Standards and Chapter 18 Code Amendments 7.3 Public Open House/PC Study Session #2 (and summary) 7.4 Final Draft Normal Avenue Neighborhood Plan 7.5 Final Draft Area Site Design and Use Standards and Chapter 18 Code Amendments 7.6 Final Area Site Design and Use Standards and Chapter 18 Code Amendments 7.12 Five Project Management Coordination meetings and Summaries Consultant Amounts per Deliverable and Schedule Task Description Total FivedAmount Schedule Payable to Consultant Per Deliverahle 1.1 Project Management Meeting # 1 $650 June 1, 2012 1.2 Project Schedule $900 June 1, 2012 Task 1 Total $1550 Task 2 - No Consultant Deliverables 3.1 Housing and Land Use Framework $6,250 August 2012 3.2 Greenwa and O ens ace Framework $2,050 August 2012 3.3 Mobility Framework $2,000 August 2012 3.4 Infrastructure Framework $1,300 August 2012 3.5 Sustainable Neighborhood Framework $1,550 August 2012 3.6 One conceptual Plan $11,500 October 2012 Task 3 Total $24,650 4.1 Project Management Meeting 42 $500 November 2012 4.2 _ Charette and Final Charette Materials $26,500 December 2012 Task 4 Total $27,000 5.3 Existing Traffic Analysis $7,900 August 2012 Task 5 Total $7,900 6.1 Project Management Meeting #3 $650 February 2013 5 Amendment No. 1 TGM Grant Agreement No. 28461 TGM File Code 3A-11 EA# TG12LA55 Task Description Total Fixed Amount Schedule Payable to Consultant Per Deliverable 6.2 Draft Normal Avenue Neighborhood Plan $8,500 March 2013 6.3 Draft Area Site Design and Use $2,500 March 2013 Standards 6.4 Draft Chapter 18 Code Amendments $2,500 Aril 2013 6.5 Public Open House and PC Study $3,800 May 2013 Session Task 6 Total $17,950 7.1 Revised Draft Plan $5,598 June 2013 7.2 Revised Draft Standards and Code $363 June 2013 7.3 Open House & Planning Commission $3,931 June 2013 Meeting #2 7.4 Final Draft Normal Avenue $3,400 June 2013 Neighborhood Plan 7.5 Final Draft Standards and Code $1,155 June 2013 7.6 Final Draft Design Standards and Code $958 June 2013 7.12 Project Management Coordination $962 June 2013 Meetings and Summaries Task 7 Total $16,367 Project Total $95,417 6