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Home My WebLink About2013-139 IGA AMND #1 - ODOT TGM #28905 - Unified Code Phase 2 Amendment No. 1 TGM Grant Agreement No. 28905 TGM File Code C1B1-12 EA# TG12GF32 AMENDMENT NO. 1 The State of Oregon, acting by and through its Department of. Transportation, hereinafter referred to as "ODOT" or "Agency", and , hereinafter referred to as "City", entered into an intergovernmental agreement on September 25, 2012 ("Agreement"). Said Agreement covers a Transportation and Growth Management grant for Code Assistance, Ashland Unified Development Code Phase 2. It has now been determined by ODOT and City that the Agreement referenced above, although remaining in full force and effect, shall be amended to extend the agreement end date, increase the dollar amount, and include an addendum, to. the Statement of Work.' Except as expressly amended below, all other terms and conditions of the Agreement, as previously amended, are still in full force and effect. Exhibit A, the Statement of Work, shall be amended to an addendum to the Statement of Work. Paragraph A of Section 2 (Terms of Agreement); which currently reads: "Term. This Agreement becomes effective on the date on which all parties have signed this Agreement and all approvals (if any) required to be obtained by ODOT have been received. This Agreement terminates on June 30, 2013 ("Termination Date")." Shall be amended to read: "Term. This Agreement becomes effective on the date on which all parties have signed this Agreement and all approvals (if any) required to be obtained by ODOT have been received. This Agreement terminates on December 31, 2013 ("Termination Date")." Paragraph D of Section 2 of (Terms of Agreement); which currently reads: "Consultant's Amount. The Consultant's Amount shall not exceed $46,500." 1 Amendment No. 1 TGM Grant Agreement No. 28905 TGM File Code ClB1-12 EA# TG12GF32 Shall be amended to read: "Consultant's Amount. The Consultant's Amount shall not exceed $53,075." This Amendment may be executed in several counterparts (facsimile or otherwise) all of which when together shall constitute one agreement binding on all Parties, notwithstanding that all Parties are not signatories to the same counterpart. Each copy of this Amendment so executed shall constitute an original. IN WITNESS WHEREOF, the parties hereto have set their hands as of the day and year hereinafter written. On December 1, 2010 the Director of the Oregon Department of Transportation approved DIR-06, in which authority is delegated from the Director of the Oregon Department of Transportation to the Operations Deputy Director and Transportation Development Division Administrator, to approve agreements with local governments, other state agencies, federal governments, state governments, other countries, and tribes as described in ORS 190 developed in consultation with the Chief Procurement Officer. STATE OF OREGON, by and through Contact Names: its Department of Transportation . Maria Harris By k 7 7~ Cite of Ashland Division Administrator, Transportation City Han, 20 East Main Street Development Division. Ashland, OR 97520-1849 Phone: 5415522045 Fax: 541-488-5311 Date d- 7"3 E-Mail: harrismBashland.orms b-~-13 kn Bill Holmstrom, Contract Administrator City of Ashland b ab-r3 Transportation and Growth Management Program By"" ~14f1A(~Cr 635 Capitol Street NE, Suite 150 CI81'S SI nature Salem, OR 97301 Phone: 503-373-0050 Ext265 Date Fax: 503-378-5518 E-Mail: bill.holmslrom@slate.or.us 2 Amendment No. 1 TGM Grant Agreement No. 28905 TGM File Code C1 131-12 EA# TG12GF32 Addendum 1 to Exhlblt A STATEMENT OF WORK Oregon Transportation and Growth Management Program (TGM) Smart Development Code Assistance Project for the City of Ashland Ashland Unified Development Code - Phase 2 This addendum includes two revisions: 1. Revision to Section D. Work Tasks and Deliverables II Replace Section E. Lump Sum Deliverable and Work Schedule 1. Revision to Section D. Work Tasks and Deliverables Task 3 shall be deleted in its entirety and replaced with the following: Task 3: Development Code Draft #3 and Adoption The purpose of Task 3 is to prepare a final draft of the Development Code consolidating all of the previous work including Development Code Modules 1, 2, and 3 Draft #2, Development Code Definitions, Code Graphics Package, and Evaluation Action Plan. Development Code Draft #3 must incorporate City comments from previous tasks, and must be suitable for public hearings (adoption-ready). 3.1 City shall use Development Code Modules 1, 2, and 3 Draft #2, Development Code Definitions, and Evaluation Action Plan to prepare City Comments containing one set of consolidated and reconciled comments and direction to Consultant to use in the development of Code Graphics Package and Development Code Draft #3. Consultant shall conduct up to three telephone meetings of two hours or less each with City to discuss the development of City Comments. Consultant shall prepare and distribute Meeting Notes for each telephone meeting. City shall distribute City Comments to PMT. 3.2. Consultant shall use City Comments to prepare Development Code Draft #3. Development Code Draft #3 must incorporate Development Code Modules 1, 2, and 3 Draft #2, Development Code Definitions, Code Graphics Package, and Evaluation Action Plan. Consultant shall conduct up to six telephone meetings of two hours or . less each with City to discuss the development of Development Code Draft #3. Consultant shall prepare and distribute Meeting Notes for each telephone meeting. 3.3 City shall prepare for Adoption, including finalizing code amendments, legislative findings-, legal review final formatting, publication, preparation of ordinance for - - - adoption, and public notices and hearings. Consultant shall meet with City by telephone to prepare for the first Planning Commission hearing on the Development Code. Consultant shall assist City by preparing sample findings, with a cover memorandum not to exceed 2 pages. 3 Amendment No. 1 TGM Grant Agreement No. 28905 TGM File Code ClB1-12 EA# TG12GF32 3.4 CONTINGENT SUBTASK: Consultant shall not begin work on this subtask without written authorization (email acceptable) from Agency Project Manager. Consultant shall conduct up to six Supplementary Telephone Meetings of two hours or less each with City to discuss the City Comments, Development Code Draft #3, or Adoption. Consultant shall prepare and distribute Meeting Notes for each telephone meeting. Written authorization from Agency Project Manager is required for each telephone meeting. Task 3 Consultant Deliverables: 3.1a City Comments Telephone Meetings and Meeting Notes 3.2a Development Code Draft #3 Telephone Meetings and Meeting Notes 3.2b Development Code Draft #3 3.3a Adoption Telephone Meetings and Meeting Notes 3.3b Adoption Sample Findings and Cover Memorandum 3.4 Contingent Supplementary Telephone Meetings and Meeting Notes Task 3 City Deliverables: 3.1a City Comments Telephone Meetings 3.1 b City Comments 3.2a Development Code Draft #3 Telephone Meetings 3.3a Adoption Telephone Meetings and Meeting Notes 3.3c Adoption 3.4 Contingent Supplementary Telephone Meetings 4 Amendment No. 1 TGM Grant Agreement No. 28905 TGM File Code ClB1-12 EA# TG12GF32 II. Replace Section E. Lump Sum Deliverable and Work Schedule Section E is removed in its entirety and replaced with the following: LUMP SUM TASK CONSULTANT DELIVERABLES DELIVERABLE COMPLETION AMOUNT Task 1: Draft #2 Code Amendments and Graphics 1.1 PMT Meeting #1 $500 September 2012 1.2 Development_Code Module 2 Draft #2 $6,500 October 2012 1.3 Development Code Module 3 Draft #2 $6,500 November 2012 1.4 Development Code Definitions $5,300 November 2012 1.5 Draft Code Graphics Package $6,200 June 2013 1.6 Code Graphics Package $2,000 July 2013 Task 2: Procedures and Green Building Code Evaluation 2.1 PMT Meeting #2 $500 December 2012 2.2 Draft Procedures Evaluation Memo $2,500 December 2012 2.3 Draft Green Building Evaluation Memo $2,700 December 2012 2.4 PMT Meeting #3 $500 January 2013 2.5 Procedures Evaluation Memo $900 February 2013 2.6 Green Building Evaluation Memo $900 March 2013 2.7 Evaluation Action Plan $1,600 April 2013 Task 3: Development Code Draft #3 and Adoption City Comments Telephone Meetings and Meeting Notes 3.1 U to 3 meetings at $475 each $1,425 July 2013 Development Code Draft #3Telephone Meetings and $2 September 3.2a Meeting Notes U to 6 meetings at $475 each '850 2013 3.2b Development Code Draft #3 $8,450 3.3a Adoption Telephone Meeting and Meeting Notes $450 December 2013 5' Amendment No. 1 TGM Grant Agreement No. 28905 TGM File Code C1B1-12 EA# TG12GF32 LUMP SUM TASK CONSULTANT DELIVERABLES DELIVERABLE COMPLETION AMOUNT 3.3b Adoption Sample Findings and Cover Memorandum $450 3.4 =g en) Supplementary Telephone Meetings and $2,850 As required Notes U to 6 meetings at $475 each Non-Contingent TOTAL $50,225 Contingent TOTAL $2,850 PROJECT TOTAL $53,075 6