HomeMy WebLinkAbout2013-147 Agrmt - ESRI
Erilnc
3880 New York Street
i~ Redlands CA 92373
SUBJECT: MAINTENANCE QUOTE
DATE: 05/31/2013
TO:
ORGANIZATION: City of Ashland
Public Works
FAX 541-488-6006 PHONE 541-552-2417
FROM: Pete Bennett
FAX 909-307-3083 PHONE 888-377-4575 Ext. 2063
EMAIL: pbennett@esri.com
Number of pages transmitted QUOTATION #25569189
(including this cover sheet): 3 DOCUMENT DATE: 05/31/2013
Please find the attached quotation for your forthcoming software
maintenance term. Keeping your maintenance current entitles you to
exclusive benefits, and if you choose to discontinue your coverage, you will
become ineligible for these valuable benefits and services. All maintenance
fees from the date of discontinuation will be due and payable if you decide to
reactivate your coverage at a later date. For details regarding the
maintenance program benefits for your licensing, please visit
http://www.esri. com/maintenanceben efits.
Customers who have multiple copies of some Esri products may have the
option of supporting some of their licenses with secondary maintenance.
Please contact Customer Service to find out more about the availability of
secondary maintenance.
For information about Esd Desktop, Developer software, or Web services
terms of use, as well as purchase order terms and conditions, please visit
http://www.esri.com/legal/licensing/software-license.html.
Do you need training? You can get affordable Esri software training for your
entire organization with a subscription to Esri Virtual Campus. To find out
how, visit the campus: http://training.esri.com/gateway/index.cfm
For details about ECP discounts and waivers for non-profit users please visit
http://www.conservationgis.org/grant
If,you have any questions or need additional information, please contact
Customer Service at 888-377-4575 Option 5.
0' ~ T 0sn ® R380 ed New York Street a
Redlands, CA 92373 QUOtatIO17
Phone: 888-377-45752063
Fax M 909-307-3083
Date: 05/3112013 Quotation Number: 25569189
Send Purchase Orders To:
Esri, Inc.
380 New York Street
Redlands, CA 92373-8100
Attn: Pete Bennett
City of Ashland Please include the following remittance address
Public Works on your Purchase Order:
Engineering Div Esri, Inc.
20 E Main St File #54630
Ashland OR 97520 Los Angeles, CA 90074-4630
Customer Number: 148538
For questions regarding this document, please contact Customer Service at 888.377-4575.
Item Qty Material# Unit Price Extended Price
Per the terms and conditions in your Esri Enterprise License Agreement, your organization is required to provide an
annual usage report. This report should detail all deployments made under this agreement for your previous term,
and should be provided to Esri as an Excel spreadsheet.
The annual usage report must include actual license counts by product, licensee, and location.
Please return your report via email to ela_usage_reports@esri.com.
Thank you in advance for your prompt attention to this matter.
3010 1 110035 25,000.00 25,000.00
Populations of 0 to 25,000 Small Government Term Enterprise
License Agreement
Start Date: 07/01/2013
End Date: 06/30/2014'
Subtotal 25,000.00
Estimated Tax 0.00
Total $ 25,000.00
DUNS/CEC:06-313-4175 CAGE:OAMS3
This quotation is valid for 90 days and is subject to your Esri License Agreement. The quotation information is proprietary and may not be copied
or released other than for the express purpose of system selection and purchase/license. This information may not be given to outside parties or
used for any other purpose without consent from Environmental Systems Research Institute, Inc. (Esri).
Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your
organization's budgetary purposes. Esri reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your
organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide Esri with a copy of a current tax
exemption certificate issued by your state's taxing authority for the given jurisdiction.
Esri reserves the right to include a price or fee uplift or charge a handling fee appropriate to cover costs associated with implementation and
participation in any third party vendor management, procurement, or invoice program required by the customer that passes the fees along to
vendors providing products or services.
Issued By: Pete Bennett Ext: 2063 IBENNETrPETEI
To expedite your order, please reference your customer number and this quotation number on your purchase order.
380 New York Street
~~~I® Redlands, CA 92373 Quotation
Phone: 888-377-45752063 Page
2
6Fax #:909-307-3083
Date: 05/31/2013 Quotation No: 25569189 Customer No: 148538
Item Qty Material# Unit Price Extended Price
IF YOU WOULD LIKE TO RECEIVE AN INVOICE FOR THIS MAINTENANCE QUOTE YOU MAY DO ONE OF THE FOLLOWING:
• RESPOND TO THIS EMAIL WITH YOUR AUTHORIZATION TO INVOICE
• SIGN BELOW AND FAX TO 909-307-3083
• FAX YOUR PURCHASE ORDER TO 909-307-3083 '
REQUESTS VIA EMAIL OR SIGNED QUOTE INDICATE THAT YOU ARE AUTHORIZED TO OBLIGATE FUNDS FOR YOUR
ORGANIZATION AND THAT YOUR ORGANIZATION DOES NOT REQUIRE A PURCHASE ORDER.
If there are any changes required to your quotation, please respond to this email and indicate any changes
in your invoice authorization.
If you choose to discontinue your support, you will become ineligible for support benefits and services.
All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate
your support coverage at a later date.
This transaction is governed exclusively by the terms of the above-referenced contract, if any,
or Esri's standard terms and conditions at www.esri.com/legal.
In order to expedite processing, please reference the quotation number and any/all applicable Esri
contract number(s) (e.g. MPA, ELA, SmartBuy, GSA, BPA) on your ordering document.
By signing below, you are authorizing Bari to issue a software support invoice in the amount of
$ plus sales tax, if applicable.
Please check one of the following:
I agree to pay any applicable sales tax.
I am tax exempt. Please contact me if Esri does not have my current exempt information on file.
Please indicate on your purchase order if this purchase is funded through the American Recovery and
Reinvestment Act, and whether Esri is a Prime Recipient, Sub-recipient, or Vendor for reporting purposes.
Signature of Authorized Representative Date
I
Name (Please Print) Title
l
[BENNETTPETE]
0 •
esn Quotation # 20427433
Date: May 31, 2013
ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC. Customer # 148538 Contract #
606 Columbia St NW, Ste 300 City of Ashland
Olympia, WA 98501-1099 Public Works
Phone: (909) 793-2853 Fax: (360) 943-6910 20 E Main St
DUNS Number: 06-313-4175 CAGE Code: OAMS3 Ashland, OR 97520
To expedite your order, please attach a copy of
this quotation to your purchase order. ATTENTION: Jason Wegner
Quote is valid from: 0513112013 To: 0812912013 PHONE: (541) 552-2417
FAX:
Material Qty Description Unit Price Total
115571 1 ArcPad Populations of 0 to 25,000 Small Government Enterprise License 500.00 500.00
Agreement - Year 1
115571 1 ArcPad Populations of 0 to 25,000 Small Government Enterprise License 500.00 500.00
Agreement - Year 2
115571 1 ArcPad Populations of 0 to 25,000 Small Government Enterprise License 500.00 500.00
Agreement - Year 3
Item Total: 1,500.00
Subtotal: 1,500.00
Sales Tax: 0.00
Estimated Shipping & Handling(2 Day Delivery) : 0.00
Contract Pricing Adjust: 0.00
Total: $1,500.00
i
1
Please Indicate on your purchase order J this purchase is funded through the American Recovery and Reinvestment Act, and whether Esd Is a Prime Recipient, Sub-recipient, or Vendor
for nepenthe purposes. Earl
may charge a fee to cover expenses related to any customer requirement to use a third party vendor management, procurement, or invoice program.
For questions contact: Sarah Barnes Email: sbarnes(aesri.com Phone: (909) 793-2853 x8934
i
Acceptance of this quotation is limited to the Esri License Agreement and the Quotation Terms and Conditions
This Quotation is made in confidence for your review. It may not be disclosed to third parties, except as required by law.
if sending remittance, please address to: Esri, File No. 54630, Los Angeles, Ca 90074-4630
BARNESS This offer is limited to the terms and conditions incorporated and attached herein.
•
> • esf"~~ Quotation # 20427433
Date: May 31, 2013
ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC. Customer # 148538 Contract #
606 Columbia St NW, Ste 300 City of Ashland
Olympia, WA 98501-1099 Public Works
Phone: (909) 793-2853 Fax: (360) 943-6910 20 E Main St
DUNS Number: 06-313-4175 CAGE Code: OAMS3 Ashland, OR 97520
To expedite your order, please attach a copy of ATTENTION: Jason this quotation to your purchase order. Wegner
Quote is valid from: 0513112013 To: 0812912013 PHONE: (541) 552-2417
FAX:
BY SIGNING BELOW YOU ARE INDICATING THAT YOU ARE AUTHORIZED TO OBLIGATE FUNDS FOR YOUR ORGANIZATION. DO NOT USE THIS FORM
FOR ORDER ACTIVATION IF YOUR ORGANIZATION WILL NOT HONOR AND PAY AN INVOICE THAT HAS BEEN ISSUED AT YOUR DIRECTION WITHOUT
ADDITIONAL AUTHORIZING PAPERWORK.
If you have made ANY alterations to the line Items Included In this quote and have chosen to sign the quote to indicate your acceptance, you must fax
Earl the signed quote in its entirety in order for the quote to be accepted. You will be contacted by your Customer Service Representative If additional
information is required to complete your request.
If your organization is a US Federal, state, or local government agency; an educational facility; or a company that will not pay an invoice without having
issued a formal purchase order, a signed quotation will not be accepted unless it Is accompanied by your purchase order.
If you choose to discontinue your maintenance, you will become ineligible for maintenance benefits and services. All maintenance fees from the date of
discontinuation will be due and payable if you decide to reactivate your maintenance coverage at a later date.
This quotation is subject to the terms set forth herein and the terns of your agreement with Earl, if any, or as otherwise provided by Esri's standard
terms and conditions at www.esri.com/legal, which are Incorporated by reference. Federal Government entities and prime contractors buying under GSA
pricingtterns are subject to Earl's Federal Supply Schedule GS-35F-6086H. Acceptance Is limited to terms of this quotation. Earl objects to and
expressly rejects any different or additional terms contained in any purchase order, offer or confirmation sent or to be sent by buyer. All terns of this
quotation as referenced above shall be incorporated Into and are part of any further or additional agreement regarding Esri's software data, web
services, training, services and maintenance.
In order to expedite processing, please reference the quotation number and any/all applicable Earl contract number(s) (e.g. MPA, ELA, SmartBuy, GSA,
BPA) on your ordering document.
By signing below, you are authorizing Earl to Issue an invoice forthe items Included in the above quote in the amount of: $ , plus sales
taxes if applicable. (Note: Shipping costs are subject to change.)
Please check one of the following:
- I agree to pay any applicable sales tax.
- I am tax exempt, please contact me if exempt Information is not currently on file with Earl.
Signature of Authorized Representative Date
Name (Please Print)
Title
The quotation information is proprietary and may not be copied or released other Nan for-the express purpose of system selection and purrhastAicanse. This Information may not be
given to outside
panics or used for any other purpose wthout consent from Environmental Systems Research Institute, Inn (Esd). .
Any estimated sales sn&or use tax reflected on this quote has been calculated as of the date of this quotation and is merely provided as a convenience for your mganizalion's budgetary
purposes. Esn
reserves the right to adjust and collect sales andlor use tax at the actual date of invoicing. If your organization is tax exempt or pays state tax directly, then prior to invoicing,
your organiution must
provide Esri wdn a copy of a current tax exemption certificate issued by your state's taxing authority for the given jurisdiction.
Please indicate on your purchase order if this purchase Is funded through the American Recovery and Reinvestment Act, and whether Ern is a Prime Recipient Subrecipient, or Vendor
for reporting purposes. Earl
may charge a fee to cover expenses related to any customer requirement to use a mirtl parry vendor management, procurement, or invoice program.
For questions contact: Sarah Barnes Email: sbarnesna esri.com Phone: (909) 793-2853 x8934
,
Acceptance of this quotation is limited to the Esri License Agreement and the Quotation Terms and Conditions
This Quotation is made in confidence for your review. It may not be disclosed to third parties, except as required by law.
If sending remittance, please address to: Esri, File No. 54630, Los Angeles, Ca 90074-4630
I
BARNESS This offer is limited to the terms and conditions incorporated and attached herein.
SMALL MUNICIPAL AND COUNTY
Cesri ENTERPRISE LICENSE AGREEMENT
Esn, 380 New York St., Redlands, CA 92373-9100 USA • TEL 909-793-2853 -FAX 909-793-5953
This Small Municipal and County Enterprise License Agreement ("ELA") is by and between the organization identified in the ELA Quotation
("Licensee") and Environmental Systems Research Institute, Inc. ("Esri"), with offices at 380 New York Street, Redlands, California
92373-8100. Unless otherwise agreed to by the parties, the Effective Date of this ELA is the date of the signature below or, if no date is
provided with the signature, the date of Esri's receipt of Licensee's Order citing this ELA. This ELA grants Licensee certain rights to use
specific Esri Products for a limited, fixed period beginning from the Effective Date and provides tailored maintenance subject to payment of
fees and the terms of this ELA.
This ELA incorporates the ELA Quotation by reference and comprises (I) this signature page, (ii) the ELA Terms and Conditions,
(iii) Exhibit 1-Scope of Use (E300), (iv) Exhibit 2-Training Addendum (E207SET), and (v) the ELA Quotation, which together constitute the
sole and entire agreement of the parties as to the subject matter set forth herein. Should there be any conflict between the terms and
conditions of the documents that comprise this ELA, the order of precedence for the documents shall be as follows: (1) this signature-page,
(ii) the ELA Terms and Conditions, (iii) Exhibit 1-Scope of Use (E300), (iv) Exhibit 2-Training Addendum (E207SET), and (v) the ELA
Quotation. In the event Licensee orders training courses, the terms and conditions of the Training Addendum will take precedence over the
provision of this ELA with respect to the training courses. Licensee agrees that additional terms and conditions in any Licensee Order or
addendum will not apply, and the terms of this ELA will govern.
ENTERPRISE PRODUCTS SCHEDULE
Unlimited Quantities Developer Tools
Desktop Software and Extensions ArcGIS Engine
ArcGIS for Desktop Advanced ArcGIS Engine Extensions: ArcGIS 3D Analyst, ArcGIS Spatial
ArcGIS for Desktop Standard Analyst, ArcGIS Geodatabase Update, ArcGIS Network
ArcGIS for Desktop Basic Analyst, ArcGIS Schematics
ArcGIS for Desktop Extensions: ArcGIS 3D Analyst, ArcGIS Spatial ArcGIS Runtime Standard
Analyst, ArcGIS Geostatistical Analyst, ArcGIS Publisher, ArcGIS ArcGIS Runtime Standard Extensions: ArcGIS 3D Analyst,
Network Analyst, ArcGIS Schematics, ArcGIS Workflow Manager, ArcGIS Spatial Analyst, ArcGIS Network Analyst
ArcGIS Data Reviewer
Limited Quantities
Server Software and Extensions - One (1) Annual Subscription to Esri Developer Network (EDN)
ArcGIS for Server Workgroup and Enterprise (Advanced, Standard, and Standard'
Basic) - One (1) Esn CityEngine Advanced Single Use License
ArcGIS for Server Extensions: ArcGIS 3D Analyst, ArcGIS Spatial One (1) Esn CityEngine Advanced Concurrent Use License
Analyst, ArcGIS Geostatistical Analyst, ArcGIS Network Analyst, ArcGIS One (1) ArcGIS Online Subscription' as provided in Other
Schematics, ArcGIS Workflow Manager, ArcGIS Image Benefits section
OTHER BENEFITS
One 1 ArcGIS Online Subscrilion with specified named users and credits as determined in the program description Level 2
Number of Esri International User Conference Registrations provided annual) 2
Number of Tier 1 Help Desk Individuals authorized to call Esn 2
Maximum number of sets of backup media, if requested** 2
Virtual Campus Annual User License allowance 5,000
Five percent (5%) discount on all individual commercially available instructor-led training classes at Esri facilities purchased outside of this
Agreement Discount does not apply to Small Enterprise Training Package.)
'ELA Maintenance is not provided for these items.
''Additional sets of backup media may be purchased fora fee.
This ELA supersedes any previous agreements, proposals, presentations, understandings, and arrangements between the parties relating to
such subject matter, which is the licensing of the Enterprise Products listed on the schedule above. Except as provided in Section 9.1 Future
Updates, any modifications or amendments to this ELA must be in writing and signed by an authorized representative of each party.
Licensee may accept this ELA by signing and returning it to Attn.: Earl Customer Service, 380 New York Street, Redlands, CA 92373-8100:
e-mailing it to serviceCc?esri.com orfaxing it to 909-307-3083. ADDITIONAL OR CONFLICTING TERMS IN LICENSEE'S ORDER WILL NOT
APPLY, AND THE TERMS OF THIS ELA WILL GOVERN.
E214-1 Pagel of 8 08/27/2012
ACCEPTED AND AGREED: Licensee Contact Information
Contact Name:
(Licensee)
Address:
By:
Signature City, State, ZIP:
Printed Name: Telephone:
Title: Fax:
Date: E-mail:
Esri EIN Number: 95-2775732 ELA Quotation Number:
Esri Contract Number.
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E214-1 Page 2 of 8 08/272012 i
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Page 1 / 1
ASHLAND C I T Y o FCI`~'Y RECORDER
DATEPO NUMBER
20 E MAIN ST. 11632
ASHLAND, OR 97
97520
OW
(541) 488-5300
VENDOR: 003109 SNIP TO: Ashland Public Works
ESRI INC (541) 488-5587
FILE # 54630 51 WINBURN WAY
LOS ANGELES, CA 90074 ASHLAND, OR 97520
Req. No.:
FOB Point:
Terms: Net 30 days Dept.:
Req. Del. Date: Contact: Jason Weqner
Special Inst: Confirming? No
_Ouehti Unit Description Unit Price Eit.,Price
ESRI Small Municipal and County 25,500.00
Enterprise License Aqreement that will
greant our organization ongoinq access
to the existing ESRI software and
licenses already deployed at the City
of Ashland. The ELA became effective
July 1, 2012 and will run throuqh June
30, 2015. This is YEAR TWO of that
agreement. Start Date: 07/01/2013, End
Date: 06/30/2013
SUBTOTAL 25 500.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 25,500.00
ASHLAND, OR 97520
Account Number ProjectNumber Amount Account Number Project Number Amount,.
B 710.17000 25500.00
L~~LLU`A 66 lAi
VENDOR COPY
9 Authorized Signature
FORM #3 CITY OF
A request for a F urchase Orrllei ASHLAND
REQUISITION Date of request: June 5, 2013
Required date for delivery: July 1, 201
Vendor Name Esri, Inc. Attn: Pete Bennett
Address, City, State, Zip 380 New York Street
Contact Name & Telephone Number
Fax Number Redlands, CA 92373-8100
SOURCING METHOD
Exempt from Competitive Bidding ❑ Emergency
Reason for exemption:Licenses and maint. ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization
AMC 2.50.090(1)(2) Date approved by Council: ❑ Written quote or proposal attached
Written quote or pro osal attached
❑ Small Procurement Cooperative Procurement
Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ Stale of Oregon
❑ Direct Award Date approved by Council: Contract #
❑ Verbal/Written quote(s) or proposal(s) ❑ State of Washington
Intermediate Procurement ❑ Sole Source . Contract #
GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract
$5,000 to $100,000 ❑ Written quote or proposal attached Agency
❑ (3) Written quotes and solicitation attached Form #4, Personal Services $5K to $75K Contract #
PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement
$5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency
❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council:
❑ (3) Written proposals/written solicitation Date approved by Council: (Date)
❑ Form 44, Personal Services $5K to $75K Valid until: Date
Description of SERVICES Total Cost
The ESRI Small Municipal and County Enterprise License Agreement (ELA) is a three-year
agreement that will grant our organization ongoing access to the existing ESRI software and
licenses already deployed at the City of Ashland. The ELA became effective July 1, 2012 and will $25,500
run through June 30, 2015. This is year two of that agreement. Start Date: 07/01/2013 - End
-Date: 06/30/2014
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
1 Populations of 0 to 25,000 Small Government Term Enterprise License $25,000 $25,000
110035 Agreement (ELA)
115571 1 ArcPad Populations of 0 to 25,000 Small Government Enterprise $500 $500
LicenseA reement - Year 2
❑ Per attached uotel ra osal OCO TOTAL COST
q P P $25,500
Project Number Account Number 710.08.11:00:601400
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'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actuaPxpend rvl,_i
IT Director in collaboration with department to approve all hardware and software purcIT Director Date Support e No
By signing this requisition form, I certify that the City's public contracting requirements have been satisfied.
Employee Signature: ~z Department Head Signature: MmJ'nXQ
(Equal to or greater then $5,000)
City Administrator:
(Equal to or greater than $25,000)
Funds appropriated for current fiscal year., YESINO S~/'I (1 (t (r~ _ (011"I ) I. j
Finan"e Director- (Equal ro orgrearerthan 65,000) Date
Comments: This is for fiscal year 2014. Do not nay in this current fiscal year
Form #3 - Requisi ion