HomeMy WebLinkAbout2013-151 Contract - Lomakatsi Restoration Project
Contract for GOODS AND SERVICES
CITY OF CONTRACTOR: Lomakatsi Restoration Project
ASHLAND CONTACT: Aaron Nauth
20 East Main Street
Ashland, Oregon 97520 ADDRESS: P.O. Box 3084, Ashland, OR 97520
Telephone: 541/488-6002
Fax: 541/488-5311 TELEPHONE: (541) 488-0208
DATE AGREEMENT PREPARED: 5/28/2013 FAX: Nauth@lomakatsi.org
BEGINNING DATE: 5/29/2013 COMPLETION DATE: 6/30/2013
COMPENSATION: Up to $38,500 maximum.
GOODS AND SERVICES TO BE PROVIDED: Lomakatsi will provide forestry services including project layout
and planning, chainsaw thinning of trees and brush, education of park users, and moving materials to nearest
access point for chipping or creating burn piles as directed by City. A minimum of 75 acres of treatment is
required for full award of contract amount. All work will be done in conjunction with the Ashland Parks and
Recreation Department at Siski ou Mountain Park. See attached project proposal.
ADDITIONAL TERMS: Lomakatsi will follow proposal attached as Exhibit C.
NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the
CITY AND CONTRACTOR AGREE as follows:
1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and
expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and
materials required for the proper performance of such work.
2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel
assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned
in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are
so registered, licensed and bonded. Contractor must also maintain a current City business license.
3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later
than the date indicated above and start performing the work under this contract by the beginning date indicated
above and complete the work by the completion date indicated above.
4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and
expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the
contract be prematurely terminated, payments will be made for work completed and accepted to date of termination.
Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00, unless a
separate written contract is entered into by the City.
5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of
City.
6. Statutory Requirements: ORS 279B.220, 279B.225, 2796.230, 279B.235, ORS Chapter 244 and ORS 670.600 are
made part of this contract.
7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract
is $18,890 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a
living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor
who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached
hereto as Exhibit B predominantly in areas where it will be seen by all employees.
8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless
from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from
injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of
whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited
to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this
contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs,
judgments, or other damages, directly, solely, and proximately caused by the negligence of City.
9. Termination:
a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties.
b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing
and delivered b certified mail or in person.
Contract for Goods and Services Less than $25,000, Revised 06/3012011, Page 1 of 10
C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of
written notice to Contractor, or at such later date as may be established by City under any of the following
conditions:
i. If City funding from federal, state, county or other sources is not obtained and continued at levels
sufficient to allow for the purchase of the indicated quantity of services;
ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way
that the services are no longer allowable or appropriate for purchase under this contract or are
no longer eligible for the funding proposed for payments authorized by this contract; or
iii. If any license or certificate required by law or regulation to be held by Contractor to provide the
services required by this contract is for any reason denied, revoked, suspended, or not renewed.
d. For Default or Breach.
i. Either City or Contractor may terminate this contract in the event of a breach of the contract by
the other. Prior to such termination the party seeking termination shall give to the other party
written notice of the breach and intent to terminate. If the party committing the breach has not
entirely cured the breach within 15 days of the date of the notice, or within such other period as
the party giving the notice may authorize or require, then the contract may be terminated at any
time thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Contractor's performance of each and every obligation and duty under
this contract. City by written notice to Contractor of default or breach, may at any time terminate
the whole or any part of this contract if Contractor fails to provide services called for by this
contract within the time specified herein or in any extension thereof.
iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or
c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such
termination or modification. However, upon receiving a notice of termination (regardless whether such notice is
given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under
this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination,
Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are
or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to
the termination date if such work was performed in accordance with the Contract.
10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City.
Contractor shall have the complete responsibility for the performance of this contract.
11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated
against minority, women or emerging small businesses enterprises in obtaining any required subcontracts.
Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor
understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to
City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any
requirement of ORS 279A.110 or the administrative rules implementing the Statute.
12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an
asbestos abatement license.
13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work
without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be
void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all
persons employed by them, and the approval by City of any assignment or subcontract shall not create any
contractual relation between the assignee or subcontractor and City.
14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible
in the performance of the contract work set forth in this document.
15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of
any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to
the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a
QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has
instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing
business on a regular basis of the type identified in its obligations under the Contract, or attempts to assign rights in,
or delegate duties under, the Contract.
16. Insurance. Contractor shall at its own expense provide the following insurance:
a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to
provide Oregon workers' compensation coverage for all their subject workers
b. General Liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000
combined or 1,000,000 for each occurrence for Bodily Injury and Property Damage. It shall include contractual
liability coverage for the indemnity provided under this contract.
Contract for Goods and Services Less than $25,000, Revised 06/30/2011, Page 2 of 10
Contractor: City of Ashland
By ~~Lt2 By XAY~ n ((~VwQ
Signature Departmdnt Head
Mokko 13-,e(j- 0 (A A,' K,tg,,) S
Print Name Print Name
C~ecui-~v~u D;re~+Or S-~-Sc-i 3
Title Da e
W-9 One copy of a W-9 is to be submitted with
the signed contract. Purchase Order No.
Contract for Goods and Services Less than $25,000, Revised 06/30/2011, Page 4 of 10
C. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than
$1,000,000, for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-
owned vehicles, as applicable.
d. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or
intent not to renew the insurance coverage(s) without 30 days' written notice from the Contractor or its insurer(s) to
the City.
e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its
elected officials, officers and employees as Additional Insureds on any insurance policies required hereijr but only
with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages
required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work
under this contract. The contractor's insurance is primary and non-contributory. The certificate will specify all of the
parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If
requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The
Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self-
insurance.
17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws
of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or
proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and
the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within
the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal
forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the
District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized
representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be
construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United
States Constitution, or otherwise, from any claim or from the jurisdiction.
18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE
PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT,
MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR
THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR
REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT.
CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT
HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITIONS.
19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and
authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor
understands and agrees that City's payment of amounts under this contract attributable to work performed after the
last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow
City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In
the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this
contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further
liability to Contractor.
20. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public Contracting Officer is
required before any work may begin under this contract.
21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by
reference.
Contract for Goods and Services Less than $25,000, Revised 06/30/2011, Page 3 of 10
EXHIBIT A
CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the
number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be
issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from
backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is
subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS
has notified it that it is no longer subject to backup withholding. Contractor further represents and
warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the
Contract, when executed and delivered, shall be a valid and binding obligation of Contractor
enforceable in accordance with its terms, (c) the work under the Contract shall be performed in
accordance with the highest professional standards, and (d) Contractor is qualified, professionally
competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury
that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on
behalf of the entity designated above and authorized to do business in Oregon or is an independent
Contractor as defined in the contract documents, and has checked four or more of the following
criteria:
AA (1) 1 carry out the labor or services at a location separate from my residence or is in a
specific portion of my residence, set aside as the location of the business.
(2) Commercial advertising or business cards or a trade association membership are
1 purchased for the business.
rl (3) Telephone listing is used for the business separate from the personal residence listing.
(4) Labor or services are performed only pursuant to written contracts.
J~ (5) Labor or services are performed for two or more different persons within a period of one
year.
(6) I assume financial responsibility for defective workmanship or for service not provided
as evidenced by the ownership of performance bonds, warranties, errors and omission
insurance or liability insurance relating to the labor or services to be provided.
JL 3
Contractor (Date)
Contract for Goods and Services Less than $25,000, Revised 06/30/2011, Page 5 of 10
Exhibit C
Lomakatsi Restoration Project
Restoring Ecosystems, Sustaining Communities
(541) 488-0208 FAX (541)488-4909 P.O. Box 3084 Ashland, OR 97520
www.lomakatsi.org
2013 Implementation Proposal for City of Ashland
Prepared By Lomakatsi
Promoting Ecosystem Resiliency in Siskiyou Mountain Park
May 1st, 2013
Lomakatsi's specific knowledge and prior experience in Siskiyou Mountain Park
Lomakatsi has completed approximately 100 acres of ecological fuel reduction,
chipping, piling, burning and weed abatement activities in five treatment areas
of Siskiyou Mountain Park (SMP). Lomakatsi wrote detailed prescriptions for SMP
in regards to the species composition of the local flora and fauna while
addressing how to treat the various conditions zone by zone. These documents
have been developed in partnership with Ashland Parks and Recreation and
Lomakatsi's technical forestry specialists based on ecological forest heath and
fuel reduction assessments. Overall, Lomakatsi has a time tested familiarity
developed from continual assessment of how the ecosystems within SMP have
responded to past treatments. By addressing this information, Lomakatsi has
become informed of the most effective methods to utilize in order to meet
desired outcomes at SMP.
Lomakatsi has partnered with Ashland Parks and Recreation for the past 13
years to advance natural resource related activities in Siskiyou Mountain Park
(SMP). Lomakatsi has secured our funding through various private and federal
grant programs which have been utilized to implement projects at SMP.
Lomakatsi will provide on-site education about restoration activity in Siskiyou
Mountain Park
Lomakatsi has developed an in-school forest ecology and restoration education
program called Full Circle Schools (FSC). This program enables Lomakatsi to
provide students from ages 10-17 with field.tours of completed restoration
activities. FSC adopts these restoration sites to provide students with hands-on
experience doing maintenance activities such as invasive weed pulling and
native grass re-seeding after initial fuel reduction treatments have taken place.
Lomakatsi does public outreach and education about active projects,
especially when working in high-use public locations such as SMP. Project
Contract for Goods and Services Less than $25,000, Revised 06/30/2011, Page 7 of 10
managers are instructed to take the time to educate the public (dog-walkers,
hikers and bikers) who ask questions about restoration activities in progress.
Lastly, Lomakatsi uses SMP as an "outdoor classroom" for public presentations
about ecological fuel reduction design and implementation.
Youth Education and Engagement for the PERC project in Siskiyou
Mountain Park- Summer of 2013
The Ashland Watershed Youth Training and Employment Program will provide
youth participants with summer employment, hands-on workforce training, and
educational experiences in ecosystem management on the Ashland Forest
Resiliency (AFR) Stewardship Project and adjacent City of Ashland lands. Using
the Ashland Watershed and nearby City of Ashland Park's lands, such as Siskiyou
Mountain , Hald Strawberry and Westwood Parks, as outdoor classrooms, youth
will explore and experience career paths in natural resources.
Through this project, Lomakatsi will employ 20 regional youth in hands-on
workforce training and environmental education from mid-July through mid-
August, 2013. Juniors and seniors from Ashland, Phoenix and Medford High
Schools, will be selected through an application process. Students selected will
conduct work projects four days per week under the leadership of Lomakatsi's
professional resource staff and workforce trainers, as well as additional agency
and NGO specialists, with environmental education instruction blended in.
During this four week intensive pilot program, participants will gain experience
through hands-on work in stewardship, ecological restoration, forestry, botany,
invasive species management, trail maintenance, technical forestry, wildlife
habitat enhancement, ecological monitoring, fire ecology, fisheries, riparian
management, etc. They vvill also be exposed to STEM subjects (i.e., Science
Technology, Engineering and Math) which have been identified as being
paramount to our Nation's ability to remain innovative and competitive in the
years to come.
The Program compliments a 13-year existing collaborative environmental
education and youth workforce development program facilitated by Lomakatsi
that is focused on ecosystem management and restoration within Forest Service
and adjacent City of Ashland Parks lands. Hundreds of students, grades 6-12th,
from regional schools and various regional youth conservation corps programs,
have engaged in hands-on forest restoration and ecosystem management
activities since 2000 through Lomakatsi's educational program.
Contract for Goods and Services Less than $25,000, Revised 06/30/2011, Page 8 of 10
Beginning in 2000, Siskiyou Mountain has been used as an excellent outdoor
education classroom for students engaged in projects being implemented by
Lomakatsi in partnership with Ashland Parks and Recreation.
Specific to the PERC project for Siskiyou Mountain Park, Lomakatsi will facilitate
youth engagement and service learning, as part of the larger Ashland
Watershed Youth Training and Employment Program. Youth participants will
conduct fuels reduction, habitat restoration and noxious weed management in
an effort to improve forest health and reduce the threat of high severity fire in
Siskiyou Mountain Park.
The Ashland Watershed Youth Training and Employment Program partially
funded by a City of Ashland grant that was awarded recently to Lomakatsi for
youth education and employment.
Details of the proposed treatment in Siskiyou Mountain Park
Lomakatsi is proposing to do fuels maintenance treatments in SMP. Small tree
thinning of pacific madrone re-sprout is the primary species selected for cutting
to achieve the maintenance goals. Treatments will be located in previously
thinned areas of SMP to maintain overall fuel reduction objectives.
Regenerated Douglas fir saplings and any other senescent specimens will also
be considered for removal when compromising these objectives. These actions
will accomplish the fire management goal to abate the threat of catastrophic
wildfire in the SMP Wildland Urban Interface. Forest health objectives will also be
met through the reduction of small tree densities that compete for resources,
especially when encroaching on vigorous tree specimens. Treatments will be
tailored to the site-specific needs of each area. Lomakatsi will be responsible for
hand piling the generated activity slash.
Scope of work, acres, and cost
Lomakatsi is proposing to do approximately 77 acres of fuels reduction
maintenance and small tree thinning. This will be based on a $500 per acre for
Lomakatsi crews to perform cutting and piling activities with interactive oversight
from Lomakatsi project managers (this includes all planning and administrative
costs). Ashland Parks and Recreation will complete slash disposal by burning
hand piles created by Lomakatsi. The treatment proposal and implementation
guide for maintenance thinning has been reviewed and approved by Jeff
McFarland from Ashland Parks and Recreation. This implementation guide will
be available for all crews, managers and partners to review.
Lomakatsi Restoration Project Background
Contract for Goods and Services Less than $25,000, Revised 06/3012011, Page 9 of 10
Lomakatsi Restoration Project is a nonprofit organization that designs and
implements ecological restoration projects in damaged forests and watersheds
throughout southern Oregon and northern California. Guided by social and
ecological principles, we train and employ hundreds of skilled workers.
Since 1995, we have helped restore ecological balance on thousands of acres
of public and private land. Our work is done in collaboration with a broad range
of partners including private landowners, industry, land conservancies, city and
park municipalities, Native American tribes, and federal and state land
management agencies.
Thanks for your consideration of our proposal to perform planned work activities
at Siskiyou Mountain Park. We look forward to continuing our ongoing restoration
work.
Aaron Nauth
Contracting and Workforce Division Supervisor
Lomakatsi Restoration Project
www.loma katsi.o r~
nauth lomakatsi.ore
PO Box 3084, Ashland OR 97520
Cell(541)821-3995 Fax(541)488-4909
Contract for Goods and Services Less than $25,000, Revised 06130/2011, Page 10 of 10
1
.LOMAK-1 OP-.ID:KIY.
ACOQO° DATE (MMIDDM'Yn
t CERTIFICATE OF LIABILITY INSURANCE 05121/2013
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY, OR NEGATIVELY AMEND, EXTEND OR'ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN. THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, 'AND THE CERTIFICATE HOLDER.
IMPORTANT: N the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. N SUBROGATION IS WANED, subject to
the terms and conditions of the policy, certain policies may. require an endorsement. A statement on this certmcate does not confer rights to the.
certificate holder In lieu of such endorsements .
PRODUCER Phone: 541-773-5358 NCONTACT
AME: Kendall Yeaw
Protectors Insurance, LLC - PHONE "
Pilot Rock Ins Agency LLC (CA) Fax: 541-772-1906 No E ;541-642-2963 (INACX. No: 541-772-1906
PO Box 4669 ADDleess: kentlall - rotectorsins.com
Medford, OR 97501
R. Joe Hubbard - INSURER(S) AFFORDING COVERAGE NAIC i
INSURERA:AmerlCan Statesins Company 19704
INSURED Lomakatsi' Restoration. Project INSURERS: American States of Texas
PO Box 3084 INSURERC:SAIF Corporation
Ashland, OR 97520
INSURER D :
" INSURER E: '
NSURERF:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION'''OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE. INSURANCE AFFORDED BV THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,•
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
LTR TYPE OF INSURANCE POLICYNUMBER FULI MIDDIYYYY) LIMBS INSR WD MMDMYY) (M
GENERAL LIABILITY EACH OCCURRENCE $ 1,000,00
A X COMMERCIAL GENERAL LIABILITY X 25CC1600447 04/17/2013 04/17/2014 PREMISES(Ea occurrence $ 1,000,00
CLAIMSMADE I X1 OCCUR MED EXP (Any one person) $ 10,000
X Owner/Cont Prot. PERSONAL S ADV INJURY $ 1,000,00
X Loggers BFPD GENERAL AGGREGATE $ 2,000,00
GEN'L AGGREGATE LIMITAPPLIES PER PRODUCTS-COMPIOPAGG $ 2,000,00
POLICY X PRO'- LOC $ ,FCT -1
AUTOMOBILE LIABILITY EOMccIident)INGLE LIMIT $ 1,000,00
B ANY AUTO 04CC2285274 04117/2013 01 BODILY INJURY (Per person) $
ALL OWNED X SCHEDULED - BODILY INJURY (Per accident $
'AUTOS' AUr05'
X HIRED AUTOS. X NONOWNED PROPERTY DAMAGE $
AUTOS' Per eccidert
X UMBRELLA LIAR- X OCCUR EACH OCCURRENCE $ 2,000,00
A E%CESSLOIB CLAIMS-MADE OISU3691439 04117/2013 04/1712014 AGGREGATE $ 2,000,00
DIED X RETENTION$ 10,000 Is
WORKERS COMPENSATION X TORY LL MISTS I- I ER
AND EMPLOYERS' LIABLITY
C ANY PROPRIETOWARTNEREF CLOVE YIN
N/A 992153 04/0112013 04101/2014 EL. EACH ACCIDENT is 500,000
OFFICERMIEMBER EXCLUDED?
(Mandatory In NH) E.L. DISEASE - EA EMPLOYEE $ 1500,000
It yes describe antler
DESCRIPTION OF OPERATIONS below. EL. DISEASE - POLICYLIMIT $ 600,00
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACach ACORD 101, Additional Remarks Schedule, If more space Is requlreln
Re: Siskiyou Mountain Park
additional.insured per policy endorsement CG7635(0207):
CERTIFICATE HOLDER CANCELLATION
CITYAS2
' SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
City Of Ashland . ACCORDANCE WITH THE POLICY PROVISIONS.
ParkS~Bk Recreation Dept
26E Main St
Ashland, OR 97520 - AIIMORIZED REPRESENTATIVE _
R. Joe Hubbard
1988-2010.ACORDCORPORATION. All. rights reserved.
ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD _
Page 1 / 1
CITY OF LAN D CITY RECD 3P-50 DATE PO NUMBER
ASH
20 E MAIN ST. 6/14/2013 11638
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 006637 SHIP TO: Ashland Fire Department
LOMAKATSI RESTORATION PROJECT (541) 482-2770
P O BOX 3084 455 SISKIYOU BLVD
ASHLAND, OR 97520 ASHLAND, OR 97520
FOB Point: Req. No.:
Terms: Net Dept.:
Req. Del. Date: contact: Chris Chambers
Special Inst: Confirming? No
'Quantity -.Unit -0escri tion unit Price ` Eid. Price.;:
Lomakatsi will provide forestry 38,500.00
services per attached contract. All
work to be done in conjunction with
Ashland Parks & Recreation Department
at Siskivou Mountain Park.
Contract for Goods and Services
Beginning date: 05/29/2013
Completion date: 06/30/2013
SUBTOTAL 38 500.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 38,500.00
ASHLAND, OR 97520
- ,
".Account Number Project Number , 'Amount Account Number 'Project .Number ,Amount
E 670.07.29.00.60416 E 000285.400 38,500.00
VENDOR
COPY
Authorized signature
FORM #3 CITY OF
A revuest for a Purchase Order ASHLAND
REQUISITION Date of request: 5/28/13
Required date for delivery: 6/7/13
Vendor Name I nmakafe' Racfnrntinn Prnierf
Address, City, State, Zip P.O. Box 3084 Ashland. OR 97520
Contact Name & Telephone Number Aaron Nauth, (541) 4BM208
Fax Number
- Nauth@lomakatsi.org
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form 913, Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached
❑ Small Procurement Cooperative Procurement
Less than $5.000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon
❑ Direct Award Date approved by Council: Contract #
❑ Verbal/Written quote(s) or proposal(s) ❑ State of Washington
Intermediate Procurement ❑ Sole Source Contract #
GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract
$5.000 to $100.000 ❑ Written quote or proposal attached Agency
❑ (3) Written quotes attached ® Special Procurement Contract #
PERSONAL SERVICES ® Form #9, Request for Approval Intergovernmental Agreement
$5.000 to $75,000 ® Written quote or proposal attached Agency
❑ Less than $35,000, by direct appointment Date approved by Council: Date original contract approved by Council:
❑ (3) Written proposals attached 51712013 (Date)
Valid until: June 30 2013
Description of SERVICES Total Cost
Lomakatsi will provide forestry services including project layout and
planning, chainsaw thinning of trees and brush, education of park users,
and piling cut material. All work will be done in conjunction with the $38,500
Ashland Parks and Recreation Department at Siskiyou Mountain Park.
See attached project proposal.
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
TOTAL COST
® Per attached quotelproposal $38,500
Project Number 000.285.400 Account Number 670.07.29.00.604160
Account Number Account Number
*Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
IT Director Date Support -Yes/No
BByysisigning this requisition form, I certify that the City's public contracting requirements have b~n sati lied.
Employee Signature:/ " _ _~Department Head Signature:
Vitual to or greater than $5,000)
Additional signatures (if applicable):
Funds appropriated forcurrent fiscal year. (KES// NO
Fin CeDirector-(Equal to orgreaterthan$5,000) Date 1 /
Form #3 - Requisition