HomeMy WebLinkAbout2013-153 CONT Chg Order #4 - Straus & Seibert Architects
OWNER ❑ .
CHANGE IN SERVICE MANAGER ❑
Between Owner and Architect ARCHITECT ❑
PROJECT: Ashland.Police Facility CHANGE IN SERVICE NO: 04
1155 E. Main Street DATE: 05120/13
Ashland, OR 97520
TO PROJECT MANAGER:
Scott Fleury/ Terry Hblderness ARCHITECT'S PROJECT NO: 354
20 E. Main Street AGREEMENT DATE: 7/18/1,1
Ashland, OR 97520 AGREEMENT FOR: Police Facility Construction Admin.
The Agreement is amended as follows: Code CA-1 and 9.
1. Administration Fees, David Straus, Straus & Seibert Architects, LLP $2,304.00
COR's No's. 14, 15R1, 16, 19, 20R, 23, 24R, 25, 27, 30, 33, 35, 36, 37R,
39, 40R, 41 R, 43, 44, 45, 46, 47, 48, 49, 50, 52, 54, 55, 56, 57, 58, 62, 64,
65, 66 and 67.
See highlighted on attached Change Order Request Log.
36 total Change Order Requests @ 64.00 each.
TOTAL .INCREASE $2,304.00
Not valid until signed by the Owner and Architect.
The original Agreement Amount was $52.056.00
Net change by previously authorized Change in Service ....................................................................$8,327.00
The Agreement Amount prior to this Change in Service was ..............................................................$60,383.00
The Agreement Amount Will be increased by this Change in Service in the amount of .......................$2,304.00
The new Agreement Amount including this Change in Service will be ................................................$62,687.00
The Agreement Time Will be (tnsreased) (unchanged) by .........................................................(0) days.
The date of Project Completion as of the date of this Change in Service therefore is unchanged.
ARCHITECT: - PROJECT MANAGER OWNER:
Straus & Seibert Architects, LLP Smtt Fleury City of Ashland
Address: Address: Address:
1175 E. Main uite 2 20 E. Main Street 20 E. Main Street
Medfor ,O 9750,4'' Ashland, OR 97520 Ashland, OR 97520
i
By. B By:
Date/)/145 Date: $ is Date:
CHANGE IN SERVICE
CODE (Phase of Work- Change In Sevice)(XX-X) 7. Changes in the Initial Information.
Phases of Work 8. Services provided beyond the limits of.
PD - Pre Design a. Up to one (1) review of each Shop Drawing, Product Data
SD - Schematic Design item, sample and similar submittal of the Contractor.
DD -Design Development b. Up to one (1) visit per week to the site by the Architect over
CD- Construction Documents the duration of the Project during construction,
B -Bidding c. Up to one (1) Inspection for any portion of the Work to
CA - Construction Administrafion determine whether such portion of the Work is substantially
CO - Closeout Phase / Commissioning complete in accordance with the requirements of the
Change in Service Contract Documents.
1. Changes in instructions or approvals given by the Owner that necessitate d. Up to one (1) inspection for any portion of the Work,
revisions of Service. to determine final completion.
2. Enactment or revisions of modes, laws or regulations or official 9. Change Orders and Construction Charge Directives requidng evaluation
interpretations which necessitate changes to previously prepared of proposals, including the preparation or revision of Instwments of Service.
Instruments of Service. 10. Evaluation of substitutions proposed by the Owners consultants or
3. Decisions of the owner not rendered in a timely manner. caniractors and making subsequent revisions to Instmments of Service
4. Significant change In the Project including, but not limited to. Sim, quality, resulting there from.
complexity, Owners schedule or budget or procurement method. - 11. Preparation of design and documentation for alternate bid or proposal
5. Failure of. performance on the part of the Owner or the Owners requests proposed by the owner.
consultants or contractors. 12. Contact Administration Services provided 6D days Sher qte date of
6. Preparation for and attendance, at a public hearing; a dispute resolution Substantial Completion of the Work.
proceeding or a legal proceeding except where the Architect is party thereto. 13. Other Change in Service Items.
1:\0354-Ashland Police Dept. The Grovc\Admin\Consur Admin CHANGE IN SERVICE. 04.dmx
STRAUSSEIBERT Architects LLP 11 75,East Main Street, Suite 2E - - Medford; OR 97504
Ashland jPbAbe facility Remodel
CHANGE-ORDER REQUEST LOG
COR COR.._
No. Date DCSCEI t1om.- --Proposed, :Approved<: i_No: CO:Date:
1 10/5-• Add Exit-Signs - - - .1;415.717 » Yes 1-- O/
;~g`` R/ ,F
2R-. - 10/70- Recessed-fire cabinets - - - - -7;378.85= - Yes ~ q~kl0nfi.13`
3R - -10/11 Remove Tower fromsbase- - - - 2;944.30 Yes -5 ; 1i7128~--
3:1 R2. •10/15- Revove 2' of Tower concrete base• 1,875.17
--Yes -3'- 17Y25
W17 Ng
4- 11/19 Carpet at access floorin • « - 295:32 Yes' 3' 1yT%26
---5 - 11/19- Floor finish at rooms 100 &•1391- - - 42.80- --Yes 3~-' 741/36
6-- Lite Poles/bases.@ new Parkin Lot(PR6) - -13,524.59 Wes = 4-R.
7- 12/77• Cedarsiding at north,face(PR-7)- - 7,}g1;66- -1 no - 'r - '
8 - 12/17 Relocate Hose Bib- 631.86 -Yes 6 1%8~.
9 12/19 ' Caseworkchan es`(PR 778) -...934.64 - - ; •6 '1/80
10 12/26 Casework Chan es_® e6idence (PR 10) - - - 9,619:7.3 no
10-3 • 12/27 Alternate costs for casework (COR-10).--- - -11;046.67` -'g 6T
11 12/26- Acoustical ceiling at ooms 103 &904 (PR 11) 9,688.56- es 6 T98
.
121? « - Chan e K ways afexisitin locks-16320.54 - no', _
13 See 16 approved and done: - - - - - - . - ~ .
136 72/26 Relocate elec. Outlet k13=. - 5617 submitted - -
14 72/26 Casework insHa11E745y& Room,P36:(P,R 74) 1$; 1541 submitted ,~e+
15R•7 12/25 Rou h:int_forsecuri tcameras,(P,R111" - 868.5 Y,ES 7 r7%77
15 _ voids,....
1,6 1(15, CatSi@able;to!Camera ! - 22132:85;3 Yes 7 • 1/.17,587
° 17 1/25' One new HM frames. , 481-69 ' - Vold-
7R .
=1 - 2/1.°° Two new HM frames - 963:20 Yes - - 8' -2/6-
-.1 & --1/28,-, Window film chahRe (Deleted)' - = ' 28} 59 - VOid- - -
9: - 2/21 Add~~`-IOne.D'r., tt 4 - 021
~ ~ ~re;~.-.•+w~- x. 2;390:828 ~ es ~ 70 a 6
20, - , . . _
20.
0R~•, N6V Rer0te:PVeDiscnnec't~ "Py11Tc-e:-5fation~ 2,-6
2 3
WI.
21... .-•2/2 Dele es, 10"a . tf2 6k7:ai
- - _ ; - 8, vb' .
.:-<teWindowFilm- : (582.06)!'-;- Yes,
22 2/4- Delete Sig na e - - ---(587.82) Yes- • 9- -
~7e
23, 2135 _ Acoust~xict~nssuullaattee!n°'tv~iRm~7,77tPR ;Z ;*4;{ X3;;7 Q > 71~ , 3/-12
41R~e. 3/7/ DrdFi'a~rdr7fwr,tTa&krA."' " 3n•7482j : 9 2/7,C- ,
[0
Q' _ * t f ,fie;
_ ;25 Z/26. Generator.Blo¢ktFieaterF&TCha erm ; ~ 1,081'.581 es itt 3 3/1
26
Relocate hall & lobb 1i ht switch- 363:33 es v-11 3/72
"Doorie"El,tl,7.. iiiteviEEu' - mss:
~ce 75371M
~°t2~71 AddDoorhrdwar:E7;17,tevsew. Room,. ;.-a r,69.96s
28 3/1 Relocate sprinkler&values noton•contract M,~4,563.01 Submitted" E
Page 1 5/20/2013.
t ,
STRAUS SEIBERT Architects LLP 1175 East Main Street, Suite 2E -Medford, OR 97504
COR COB - . - - CO
No. Date Description Proposed., Approved No. CO Date
29 '-3/1_- - Add new Door Room 130 Former jail Cell _ 984.46 Yes ,':11 t"•~3C12 "
0,,v 1 3%6 Re o abrl~e Handrail Section - 686{29 i € es ` 'lt lki~ 0-x%3/12
31 '3%6 Additional Paver's atnew'atio 416.12 es 71 f ?3/.12x3
32'. ' '3%12 l add windows to doors per sheet A9.2 - - 682.13 es ' 13
'c~~T 3%P2 cr°I"editrfore oetion' r~ee`n`!REI 1, z ` ~,,im48150)i.„'% T ° 4 1
• t'33~: - es„~, X13_,. 3,. 1
34,. 3/13_ r alce o u s ra heads 430.13 es - 73
:i /25y Re Iacefalse;Floorw/concrete; Rm ,.105f`..;' 2,72138° ":_v?~a, es "t13.,
6' " 10 add,haif,l;te ndow f do -13QR IF 55~ J U1 ;
. _ s,..•....;:,,,.._z.,. R 46005a es 2.,,. r._4/ 1_,
f'37Ra ,ws~d3~„ a 1 she'•ck" F t44_ 63! 2
38.. -4/3 add fencm for elec feeder anels 1,203.73 ~ no
._4/10 .17' fencing to NW corner of bid _ 7,091.39 es ` 12 x'4/7:1
9i7
~39~., i_,._4/i•7, : Furshtrockckw alls.in;mens room.r126 _z .:7,252 70, 21,
r,
40. .4/3 remove wainscoat corridor 705.1 7,43748 no
mr .~a tt 'c _ a ^L" 'x..-'~v'a~.,.nk1s 'tiTS I,.+ "e..:.'^p.°'S `~:s' 'g, .~.l
"40R . ,.,;_4/10_. remove,wamxoatcomdorl OStlf a _1,-268.99,. F _ e~ r es 312 fz :4/1.1:
41 . , 4/3 Add trim to 126 and 130 RFI 48
2,656.91 no
2 I.-~. r r• t?a ,t.1
^41 R,~t4/10,~ Add:trimito1136;andf130,RF149t=._.._z ,._2,71306_ -sue esr;-92 .~%17H.'a
42 4/3 Electrical hase mon;toi RFI'45;" 813 18 _
42R 4/10 Electrical hale monitor RFI 46 : 756.99 • es : 12 4/tar~;
9 X st 2"+~"_,y°, + ~."-a~tTn.w .-,''~;*+I .-*F M,,s'" n, .3u"»x~-zI
=43 4/1:1_ hone: latformsk b htPR 21L.RE452 _ 3,S7d 76x I es , 13 4/,12a
. r,-':
441y„ 4a~7 ..c.Move dwerputlj4orce datasroo 131 wt 002 26a - v ,yes
x,_:45,._, Ceiliin ~,soffit+RF,I A 6 &,105 707=_~,x., ,,,_2 968 72 7,4_ vai.4%22 ;
E ~x F s?~r'~ 3'..iRet_ M jr.. ";~.r.P-~+.~, t G•~- ~ r c,4_'
t •,46 „ r,4F7.7,__ Cabmet:chan es/G7,07, N. and-707 S ! 0 061
a
,rs,4 E addblocks to,retnforce s hte~;7.7 s_t..t,;~~.,.. 4.4o.4/
es
lr3 y+-~r~ a-c-}~ ~.,a.T,~ 3,• 'dC- 5+..,.a'3:,=,sr..j
F<48 c~__ mstall:cedm rms726,103~104!RFI,72„73:84:,,x_ 3-267 651 6 1 _ es? 75 ,,~.~,4/30 A•
-a -~a~+.-~9•.•u. T+,m=--r;y~~.,., err
,49.Ls Fie,:4/24~ real, arkm IOt 1,tiir 336916 Hold ,.r;:{,a'.
es '
N-~:"'v"~. v, wTM •r='r: ~m•!••'."2rr.•+ re.a r t•..,.m:.:.:.-Yu r t:,- ~:;-a, E•"°'~..^""f.°'?
1.150, _ _ addrelec. Boxes,m;fmt cub¢le. room 105_ _ 3501 50, c _ es __05,_a _x.4/30
w... m n...
51 ' 5/t. 'Bollards on New~Xfer Switch PR;#24 ' ' 3,027.81 - `es 16 ,°n .5/7j w
2x52._. ff_ Pami+ims.7,12sa1 L7_ er Straus.diiecnons; =,,,,m„.~„ ,:.58716 Ya
53 - Plumbin credh 6r.dnnkin Mountains - 2eie/fO2
(87.83) Yes ' :7 5 f,4/30
..l~~.
54 Roof blockin to wall - - - -3,266.93 es -.17 5/3 5
B;-a
"'.n•.:ri
fI-x"'55 -a +m•-,.i.:T"v. E C_•.^ 'E .5%7
.d . •.,„¢/7;5 . CCD4 BwldJow„wall roomr102c' f _ . `e849 OS ! es d:6 -::E
e}"'~.`t;t I<',4r _:ri.-rsw..r...•. tw w ..G..ry kr ^r~mT' "^y'
%
,56 y :v5%il, new,wrrin rms10371r7~ erlRFI782 { r % _ C;>~,~7623 91s. F„,w es r'.-8:7:6 f3%7==•?
C;S« a5/1F . delete;awmn srms=1,18,_130131aRF160&80,- ,(1,33507) es r`.•1;6 X5/7+=
~1'a-..,~t
58~ 5/6~ . S stem;rafters`at exisnn ridge,--,f
4, _T r~.,e>._ tz7,63 45 ,1 es x.17 5/15?,
59-- 5/6 New caefroom 105 4 No. '.ha na
60 5/9 RFI 94,Materials6nl .767.91 ed :17
67 Relocate existin valve-boxfront walk RFI 89 -1,579.77 - - es 18 50
...5/206'
Page 2 5120/2013
STRAUS.SEIBERT Architects LLP 1175 East Main Street, Suite 2E Medford, OR 97504
- N.-Irx~9 6rra
62 ,.,t`5/9s~y2 Roofln "gthan estRF,l~t+~..',,. 5U,
e _ .
63 5/9 Raise memorial plaque A-1 dnvin 819.86 es 18
64 - 5/9 R~ F 96'°a nt~r.`o-om?Y108& 72 '101 -i' KK 50..,.....0 IN,WW
+,r.'S+,s. {a a a sa° '.-,u;
_g``65 ,5%20 im lement newlstructurals'SK9and Sc K70~ .3,.'t Lu,~3;949 06_ 3.-5'~s 18t,_ a42;5/20
;6fi,. 5/2S/2s0 -'seismic,su ,rts;ceilm ,hies;fr 505 ,nWWT242^5 r R M -es `.518; „ y„520;.
w-' T ''y-^.'..R:m'~
,5/20, add:half hte179 lass to door 102 ,.,3 - _ ;725 5.4, w._ - es 18, s ;5/20.:'.
Total to Date 135,888.48 0.00
Page 3 5/20/2013
1
Page 1
/ 1
i t f RECORDER
td
CITY OF
- DATE PO NUMBER - .
. ASHLAND
20 E MAIN ST. 8/7/2012 11085
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 016096 SHIP TO: City of Ashland - Police Dept.
STRAUS & SEIBERT ARCHITECTS 1155 E. MAIN STREET
1175 E. MAIN STREET SUITE 2E ASHLAND, OR 97520
MEDFORD, OR 97504
FOB Point: Req. No.:
Terms: Net Dept.:
Req. Del. Date: contact: Terry Holderness-Scott Fleury
Special Inst: Confirming? No
(luanti -Unit, Description Unit Price ..Ekt: Price
THIS IS A REVISED PURCHASE ORDER
Construction Administration for Police 52,056.00
Station Remodeling Project No. 2010-20
Contract for Architectural Design
Services
Beginninq date: 07/31/2012
Completion date: 12130/2013
Insurance required/On file
Not to exceed $52,056.00
Processed change order 09112/2012 4,927.00
Change Order No. 1
HVAC Engineering Changes
Electrical Design for Code
Processed change order 03/25/2013 3,400.00
Per attached change orders dated
08/07/2012 $1,200 and 08/02/2012 $2,200
Processed change order 06117/2013 2,304.00
Change in Service No: 04
~-U13 •Ol.o ~1
SUBTOTAL 62 687.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 62,687.00
ASHLAND, OR 97520
: Account Number. Project Number, Amount
'Account Number Project Number' . '.Amount'
E 410.08.24.00.70420 E 201020.999 62,687.00
1'(C~ ~"~t~15
A thorned Signature VENDORCOPY
FORM #10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND
Request for a Change Order Name of Supplier 1 Contractor) Consultant: Straus & Seibert Architects LLP Totafamount of tills
1175 E. Main St. 'contrac't amendment
Medford OR 97501
Purchase Order Number:11085
$2,304100
Title 1 Description: Construction Administration-Police Station Remodeling Project 10-20
® Per attached contract amendment
Cdntract Alrirendment
Original contract amount 52056.00 100 % of original contract
Total amount of previous contract amendments $8,327.00 fw °/a of original contract
Amount of this contract amendment $2,304.00 % of original contract
TOTAL AMOUNT OF CONTRACT $ $62,687.00 120 % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sots Source notice or approval of Special
Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract b) The. City determines that, with all things considered, the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement An amendment is not within the scoce of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contract
Contract amendment is within the scope of procurement: YES' X NO' (If "NO", requires Council approval l Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, ORF or
❑ 'YES', the total amount of contract and REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
cumulative amendments $6,000. 'YES', the total amount of cumulative ❑'YES', the total amount of original contract and
❑ If "NO", amount exceeding authority requires amendments s 25% of original contract amount or cumulative amendments $100K for Goods &
Council approval. Attach copy of Council $250,000 whichever is less. Services, < $75K for Personal Services, < $50K for
Communication. ❑ If 'NO', amount exceeding authority requires Attorney Fees.
® Exempt- Reason: AMC 2.50.120 (A)(3) Council approval. Attach copy of Council ❑ If'NO', amount exceeding authority requires
Communication. Council approval. Attach copy of Council
❑ Exempt - Reason: Communication.
❑ Exempt - Reason:
INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT
Goods & Services - $5,000 to $100,000 ❑ 'YES', the total amount of cumulative ❑ Written Findings: Document the nature of the
Personal Services - $5.000 to $75,000 amendments s 25% of original contract amount or emergency, including necessity and circumstances
❑ "YES", the total amount of cumulative $250,000 whichever is less. requiring the contract amendment
amendments 25% of original contract amount. ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
❑ If 'NO', amount exceeding authority requires Council approval. Attach copy of Council Administrator
Council approval. Attach copy of Council Communication. ❑ If applicable, attach copy of Council
Communication. - ❑ Exempt - Reason: Communication
❑ Exempt -Reason: ❑ Exem t - Reason:
SPECIAL PROCUREMENT IN TERGOVERNMENTAL AGREEMENT
❑ "YES", the total amount of original contract and cumulative ❑ TES", the original contract was approved by City Council
amendments are within the amount and terms initially approved by Provide date approved by City Council: (Date)
Council as a Special Procurement. If 'NO', Council approval is required. Attach copy of Council Communication.
❑ If 'NO', amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach co of Council Communication.
ProjectNumber _Lok0_- zo Account NumberA10 -C-?A-m --E?ct? Account Number
'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed.
Employee Signat . l 2 Department Head Signature: ~
I (Equ toorgreaterthan85,000)
Funds appropriated for current fisca YES NO jX/ f t- 6U, ;I- r
Finance DireCfor(Equal to or greater than $5,000) Date
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 5/21/2013