HomeMy WebLinkAbout2013-157 Contract - Regenesis Ecological Design
Contract for GOODS AND SERVICES Less than $25,000
CITY OF CONTRACTOR: Regenesis Ecological Design
ASHLAND CONTACT: Zack Williams
20 East Main Street
Ashland, Oregon 97520 ADDRESS: 257 W. Nevada St.
Telephone: 541/488-6002 Ashland OR. 97520
Fax: 541/488-5311
TELEPHONE: 5411261-5759
DATE AGREEMENT PREPARED: 6/12/2013 FAX:
BEGINNING DATE: 6/12/2013 COMPLETION DATE: 8/30/2013
COMPENSATION: Not To Exceed: $3459.15 per Exhibit C
GOODS AND SERVICES TO BE PROVIDED: Planting and irrigation installation at 260 W. Hersey per exhibit
C
ADDITIONAL TERMS: None
NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the
CITY AND CONTRACTOR AGREE as follows:
1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and
expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and
materials required for the proper performance of such work.
2. "Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel
assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned
in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are
so registered, licensed and bonded. Contractor must also maintain a current City business license.
3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later
than the date indicated above and start performing the work under this contract by the beginning date indicated
above and complete the work by the completion date indicated above.
4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and
expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the
contract be prematurely terminated, payments will be made for work completed and accepted to date of termination.
Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00, unless a
separate written contract is entered into by the City.
5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of
City.
6. Statutory Requirements: ORS 27913.220, 279B.225, 27913.230, 279B.235, ORS Chapter 244 and ORS 670.600 are
made part of this contract.
7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract
is $19,494 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a
living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor
who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached
hereto as Exhibit B predominantly in areas where it will be seen by all employees.
8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless
from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from
injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of
whatsoever nature arising out of or incident to the performance of this contract by.Contractor (including but not limited
to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this
contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs,
judgments, or other damages, directly, solely, and proximately caused by the negligence of City.
9. Termination:
a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties.
b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing
and delivered by certified mail or in person.
C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of
written notice to Contractor, or at such later date as may be established b City under an of the following
Contract for Goods and Services Less than $25,000, Revised 06/30/2012, Page 1 of 6
conditions:
i. If City funding from federal, state, county or other sources is not obtained and continued at levels
sufficient to allow for the purchase of the indicated quantity of services;
ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way
that the services are no longer allowable or appropriate for purchase under this contract or are
no longer eligible for the funding proposed for payments authorized by this contract; or
iii. If any license or certificate required by law or regulation to be held by Contractor to provide the
services required by this contract is for any reason denied, revoked, suspended, or not renewed.
d. For Default or Breach.
i. Either City or Contractor may terminate this contract in the event of a breach of the contract by
the other. Prior to.such termination the party seeking termination shall give to the other party
written notice of the breach and intent to terminate. If the party committing the breach has not
entirely cured the breach within 15 days of the date of the notice, or within such other period as
the party giving the notice may authorize or require, then the contract may be terminated at any
time thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Contractor's performance of each and every obligation and duty under
this contract. City by written notice to Contractor of default or breach, may at any time terminate
the whole or any part of this contract if Contractor fails to provide services called for by this
contract within the time specified herein or in any extension thereof.
iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or
c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such
termination or modification. However, upon receiving a notice of termination (regardless whether such notice is
given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under
this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination,
Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are
or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to
the termination date if such work was performed in accordance with the Contract.
10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City.
Contractor shall have the complete responsibility for the performance of this contract.
11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated
against minority, women or emerging small businesses enterprises in obtaining any required subcontracts.
Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor
understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to
City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any
requirement of ORS 279A.110 or the administrative rules implementing the Statute.
12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an
asbestos abatement license.
13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work
without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be
void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all
persons employed by them, and the approval by City of any assignment or subcontract shall not create any
contractual relation between the assignee or subcontractor and City.
14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible
in the performance of the contract work set forth in this document.
15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of
any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to
the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a
QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has
instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing
business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in,
or delegate duties under, the Contract.
16. Insurance. Contractor shall at its own expense provide the following insurance:
a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to
provide Oregon workers' compensation coverage for all their subject workers
b. General Liabilityinsur nce with a combined single limit, or the equivalent, of not less than Enter one,
$200,000, $500,000 $1 000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property
Damage. It shall include contractual liability coverage for the indemnity provided under this contract.
C. . Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,000($1;000;o001or Not Applicable for each accident for Bodily Injury and Property Damage,
including coverage for -owned-,Hired or non-owned vehicles, as applicable.
Contract for Goods and Services Less than $25,000, Revised 06/30/2012, Page 2 of 6
d. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or
intent not to renew the insurance coverage(s) without 30 days' written notice from the Contractor or its insurer(s) to
the City.
e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its
elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only
with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages
required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work
under this contract. The contractor's insurance is primary and non-contributory. The certificate will specify all of the
parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If
requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The
Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self-
insurance.
17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws
of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or
proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and
the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within
the Circuit Court of Jackson County for the State of Oregon. If, however,.the claim must be brought in a federal
forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the
District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized
representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be
construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United
States Constitution, or otherwise, from any claim or from the jurisdiction.
18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE
PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT,
MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR
THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR
REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT.
CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT
HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITIONS.
19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and
authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor
understands and agrees that City's payment of amounts under this contract attributable to work performed after the
last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow
City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In
the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this
contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further
liability to Contractor.
20. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public Contracting Officer is
required before any work may begin under this contract.
21. Certification. Contra torshall ign the certification attached hereto as Exhibit A and herein incorporated by
referent 1 -111
Contr City of Ashland
By XAUk_____ By ACV J cvSZP _
Signature Department -Read
W l liLl A~-~ ~M~~ n 4_ r P
Print Name Print Name
454 P4 &L PA-L__ G hLo I I.%
Title Date
VW-9 One copy of a W-9 is to be submitted with
the signed contract. Purchase Order No. t
Contract for Goods and Services Less than $25,000, Revised 06/30/2012, Page 3 of 6
EXHIBIT A.
CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the
number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be
issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from
backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is
subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS
has notified it that it is no longer subject to backup withholding. Contractor further represents and
warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the
Contract, when executed and delivered, shall be a valid and binding obligation of Contractor
enforceable in accordance with its terms, (c) the work under the Contract shall be performed in
accordance with the highest professional standards, and (d) Contractor is qualified, professionally
competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury
that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on
behalf of the entity designated above and authorized to do business in Oregon or is an independent
Contractor as defined in the contract documents, and has checked four or more of the following
criteria:
(1) 1 carry out the labor or services at a location separate from my residence or is in a
specific portion of my residence, set aside as the location of the business.
(2) Commercial advertising or business cards or a trade association membership are
purchased for the business.
(3) Telephone listing is used for the business separate from the personal* residence listing.
(4) Labor or services are performed only pursuant to written contracts.
(5) Labor or services are performed for two or more different persons within a period of one
year.
(6) I assume financial responsibility for defective workmanship or for service not provided
as evidenced by the ownership of performance bonds, warranties, errors and omission
insurance or liability insurance relating to the labor or services to be provided.
Co tra tor wL D• wt,t 5 (Date)
C act for Goods and Services Less than $25,000, Revised 06/30/2012, Page 5 of 6
16.. ° CERTIFICATE OF LIABILITY INSURANCE 61/18118/ 0'2013
013
" '00
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER NACONTACT Julie Asher
Ashland Insurance Inc PHONE C
(541)482-0831 FAA' (5417468-5651
AI Na:
585 A_Street Suite 1 E- L ,jaeheri&Bhlandinsurance.com
P. O. BOX 880 INSURERS AFFORDING COVERAGE NAIC4
Ashland OR 97520 INSURERA:Ohio Securi Insurance Co. 4082
INSURED INSURERB West American Insurance Co. 4393
Regenesis Ecological Designllc LLC INSURERc:SAIF Corporation
257 W Nevada St INSURER D:
NSURER E:
Ashland OR 97520-1031 INSURER F:
COVERAGES CERTIFICATE NUMBER:CL1361804239 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INS
LTP TYPE OF INSURANCE JNMwa POUCYNUMDER MMIDOYEFF MMIOM YXP LIMITS
GENERAL LIABILITY EACH OCCURRENCE 3 1,000,000
X COMMERCIAL GENERAL LIABILITY PREMISES( Eoomnenw S 1,000,000
A CLAIMS-MADE 7XI OCCUR X Ke5450326e /26/2013 /26/2014 MEDMW(Arryanenelson) S 15,000
PERSONAL B ADV INJURY S 1,000,000
GENERALAGGREGATE 5 2,000,000
GEN'LAGGREGATE UMRAPPUES PER: PRODUCTS - COMPIOP AGO 5 2,000,000
X POLICY PRI LOG 5
FCT
AUTOMOBILE LIABILITY OaBINEDS GL LIMIT 5 500,000
B ANY AUTO BODILY INJURY (Per Person) 5
ALL OWNED X SCHEDULED X W545032 fib /26/2013 /26/2014 BODILY INJURY (Per a¢uanll s
'X HIRED AUTOS X AUTOS PftneemOPMAGE S
UrY red M.Wist rehlnM 5 500,000
UMBRELLA U A5 OCCUR EACH OCCURRENCE S
EXCESS LIAB CLAMS-MADE
AGGREGATE 5
DEO RETENTIONS g
C WORKERS COMPENSATION WCSTATU- OTH-
ANDEMPLOYERS' LIABILITY YIN ~LM
ANY PROPRIETORIPARTNERIEXECUTIVE EL EACH ACCIDENT S 500 000
OFRCERIMEMBER EXCLUDEDT NIA
(Mondobry In NH) 51399 6/1/2013 /1/2014 EL DISEASE - EA EMPLOYE $ 500,000
Iles, eunder
0_SCRIPTIOPiION OF OPERATIONS helmv EL DISEASE - POLICY LIMIT 5 500,000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 701, AddlUonal Ranorks Schedule, If mare Bpw4 le rNuimdl
City of Ashland and its officers, employees and agents acting withing the scope of their duties as such
as an additioinal insured
CERTIFICATE HOLDER CANCELLATION
(541)488-5320 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
City of Ashland ACCORDANCE WITH THE POLICY PROVISIONS.
20 E. Main St.
Ashland, OR 97520 AUTHORIZED REPRESENTATIVE
Julie Asher
ACORD 26 (2010105) 85-2010 ACORD CORPORATION. All rights reserved.
INS026polomi,ol The ACORD name and logo are registered marks of ACORD
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Fpm, W-9 Request for Taxpayer Give Form to the
requester. Do not
(Rev. December 2011) Identification Number and Certification send to the IRS
Department of the Treasury Internal Revenue service
Name (as shown on your income tax return)
Regenesis Ecological Design, LLC
N Business name/disregarded entity name, 1 diRerent from above
m
m
m
Check appropriate box for federal tax classification:
c
° ❑ Individual/sole propdetpr ❑ C Corpoation ❑ S corporation ❑ Partnership Trusuestate
~i Limbed liability company. Enter the tax classification (C-C corporation, S=S corporation, P=partnership) So S ❑ Exempt payee
09
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IL ❑ Other (see instructions) ►
u
$ Address (number, street, and apt or suite no.) Requester's name and address (optional)
u
0, 257 W. Nevada Street City of Ashland
m City. state, and ZIP code 20 East Main Street
N Ashland, OR 97520 Ashland, OR 97520
Ust acooum number(s) here (optional)
Taxpayer Identification Number IN
Enter your TIN in the appropriate box. The TIN provided must match the name given on the "Name" line social security number
avoid backup withholding. For individuals, this is your social security number However, for a
resident alien, sole proprietor, or disregarded entity, see the Part I instructions on n page 3. For other
re -m _
entities, it is your employer identification number (EIN). If you do not have a number, see How to get a nil TIN on page 3.
Note. If the account is in more than one name, see the chart on page 4 for guidelines on whose Employer identification number
number to enter.
2 6 +21 8 4 4 3 0 4
Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and
2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding, and
3. 1 am a U.S. citizen or other U.S. person (defined below).
Certification Instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding
because you have failed to report all Interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage
interest paid, acquisition or abandonment of secured prop cellation of debt, contributions to an individual retirement arrangement (IRA), and
generally, payments other than si!prest d divid d you e o required to sign the certification, but you must provide your correct TIN. See the
instructions on page 4.
Sign
A person sifinarture of
Here US. ► oale►
General Instru -tio S Note. If a requester gives you a farm other than Form W-9 to request
your TIN, you must use the requester's form if it is substantially similar
Section references are to th Internal anus Code unless otherwise to this Forth W-9.
noted. Definition of a U.S. person. For federal tax purposes, you are
Purpose of Form considered a U.S. person if you are:
A person who is required to file an information return with the IRS must • An individual who is a U.S. citizen or U.S. resident alien,
obtain your correct taxpayer identification number (TIN) to report, for x A partnership, corporation, company, or association created or
example. Income paid to you, real estate transactions, mortgage Interest organized In the United States or under the laws of the United States,
you paid, acquisition or abandonment of secured property, cancellation . An estate (other than a foreign estate), or
of debt, or contributions you made to an IRA. • A domestic trust (as defined in Regulations section 301.7701-7).
Use Forth W-9 only if you are a U.S. person (Including a resident
alien), to provide your correct TIN to the person requesting It (the Special rules for partnerships. Partnerships that conduct a trade or
requester) and, when applicable, to: business in the United States are generally required to pay a withholding
tax on any foreign partners' share of income from such business.
1. Certify that the TIN you are giving is correct (or you are waiting for a Further, in certain cases where a Form W-9 has not been received, a
number to be issued), partnership is required to presume that a partner is a foreign person,
2. Certify that you are not subject to backup withholding, or and pay the withholding tax. Therefore, it you are a U.S. person that is a
3. Claim exemption from backup withholding if you are a U.S. exempt partner in a partnership conducting a trade or business In the United
payee. If applicable, you are also certifying that as a U.S. person, your States, provide Form W-9 to the partnership to establish your U.S.
allocable share of any partnership income from a U.S. trade or business status and avoid withholding on your share of partnership income.
is not subject to the withholding tax on foreign partners' share of
effectively connected income.
Cat. No. 10231x Form W-9 (Rev. 12-2011)
Awk " EXH I BIT C Proposal
Date Quote #
regenesis I ecological I design 5/28/2013 1088
info@regenesisdesign.com
modern•+ environmental landscapes 541.261.5759
LCB# 8720
257 W. Nevada Street
Ashland, OR 97520
City of Ashland Engineering Dept. Project
51 Winburn Way
Ashland, OR 97520 260 W. Hersey Plantings + Drip Irrigation
Item/Task Qty U/M Rate Total
[ 1 ] Irrigation Services. Backflow Device + Solenoid Valve Drip Irrigation.
Per plans/specs.
- 3/4" size Wilkins@ Double Check Valve Assembly Backflow Preventer
installed @ existing water meter. Installed w/ all code-compliant +
best-practice standard Sch. 80 nipples, Sch. 80 unions, brass isolation
valve; double-boxed installation to prevent corrosion damage, ease service
access.
- Hunter@ PCZ-series drip valve/filter combo installed immediately after
backflow device; sch. 80 hand-tight gasketed unions for ease of
maintenance,
- Hunter@ NODE single-station 9V-1battery operated irrigation controller,
weatherproof construction; installed in valve box;
- Drip irrigation w/ six 16) .5 GPH drip emitters installed per plant.
- Highrlualiy, 2-year warranty installation.
Adapt to existing irrigation pointofconnection. 2.0 Hrs 65.00 130.00
Double-check valve assembly installation. 1.0 Hrs 65.00 65.00
PVC main line(s) installation. 0.5 Hr 65.00 32.50
Gasketed manifold system solenoid valve installation. 1.0 Hr 65.00 65.00
Valve box installation. 1.5 His 65.00 97.50
Backfilling for trenches, vaults, etc. 1.0 Hr 65.00 65.00
5/8" drip tubing installation. 1.0 Hr 65.00 65.00
Irrigation controller installation. 0.5 Hrs 65.00 32.50
3/4 BBV-1 FULL PORT THD BALL VALVE 1.0 Ea 23.17 23.17
3/4 350 WILKINS DCV 1.0 Ea 109.28 109.28
3/4 X 6 PVC SCH80 NIPPLE TOE 2.0 Ea 2.24 4.48
3/4 X CL PVC SCH 80 NIPPLE TBE 3.0 Ea 0:29333 0.88
3/4 SCH 80 PVC UNION TT 2.0 Ea 4.79 9.58
3/4 PVC COUPLING SS NESTING 2.0 Ea 0.34 0.68
JUMBO LP GREEN VALVE BOX/LID 2.0 Ea 38.71 77.42
3/4S CH 40 PVC BE PIPE 10.0 Ft 0.384 3.84
Proposal
Date
enesis ecological design Quote
g ~ ~ 5/28/2013 1088
loss
info@regenesisdesign.com
modern + environmental landscapes 541.261.5759
LCB# 8720
257 W. Nevada Street
Ashland, OR 97520
City of Ashland Engineering Dept. Project
51 Winburn Way
Ashland, OR 97520 260 W. Hersey Plantings + Drip Irrigation
Item/Task Qty U/M Rate Total
1 X 3/4 PVC RED BUSHING SS 1.0 Ea 0.43 0.43
3/4 PVC 90 ELL SS 1.0 Ea 0.35 0.35
PCZ-101-40 PRO CONTROL ZONE 1.0 Ea 62.92 62.92
1 PVC DOUBLE MANIFOLD TEE 1.0 Ea 12.74 12.74
1 PVC MANIFOLD CAP 1.0 Ea 1.90 1.90
1-1 /4 SPGT X 1 SLIP ADAPTER 1.0 Ea 3.75 3.75
1 MIPT X BUTTRESS TRANS NIPPLE 1.0 Ea 1.89 1.89
1 SCH 80 MANIFOLD MALE ADAPTER . 1.0 Ea 4.79 4.79
121N LP GREEN VALVE BOX/LID 1.0 Ea 27.19 27.19
LP710 50OFT BLACK PE 1 /2 TUBING 80.0 Ft 0.147 11.76
XB-05 1 /2 GPH XERI-BUG EMITTER 36.0 Ea 0.52222 18.80
STAPLES JUTE 61N 500/CTN 0.06 Cs 50.00 3.00
1 /2 L/S PROD FIG 8 HOSE END 2.0 Ea 0.215 0.43
MISC FITTINGS 1.0 Ea 7.56 7.56
NODE-100 HUNTER 1 STA BATERY CNT 1.0 Ea 119.35 119.35
9V ALKALINE INDUSTRIAL BATTERY 1.0 Ea 3.91 3.91
3M DBR/Y-6 UL 2PK SPLICE KIT 1.0 Ea 3.89 3.89
Backflow Permitting + Testing fees. 75.00 75.00
Delivery fees. 55.00 55.00
1,196.49
[2] Planting Services. Per plans/specs.
- Five (5) 'Red Tip' Photinia irstalled as shown on the provided plan.
#5 size. Alternate # 15 size addressed in the attached 'Option'.
High-quality OMRI soil amendments.
3° layer 3/4°- 1 /2" multi-bark mulch installed to cover entire area of
improvements, approx. 300 FR;
1-year warranty installation.
Proposal
Date . Quote #
regenesis I ecological I design 5/28/2013 1088
i nfo@regenesisdesig n.com
modern + environmental landscapes 541.261.5759
LCB# 8720
257 W. Nevada Street
Ashland, OR 97520
City of Ashland Engineering Dept. Project
51 Winburn Way -
Ashland, OR 97520 260 W. Hersey Plantings + Drip Irrigation
Item/Task Qty U/M Rate ,Total
5 gallon size shrub/perennial installation. 2.0 His 65.00 130.00
Fertilizer application. 0.25 Hr 65.00 16.25
Mulch material manual installation. 3.0 His 65.00 195.00
STIHL BT 121 EARTH AUGER 0.5 His 14.00 7.00
PHOTINIA X FRASERI 'RED TIP' PHOTINIA' [#5] 6.0 Ea 20.30 121.80
PLANTING COMPOST, 1.5 C.F. BAG 4.0 Bgs 6.30 25.20
NUTRI-RICH 4-3-2 PELLETS [50LB] 0.1 Ea 19.60 1.96
MULTI-BARK MULCH 4.0 Yds3 36.40 145.60
Delivery fees. 1 10.00 110.00
752.81
[3] General Conditions. Stand-alone direct-costs that cannot be included in
any particular bid-item. These include billable project-related costs.
Site setup. 1 .0 Hr 65.00 65.00
Site cleanup. 1.0 Hr 65.00 65.00
Project supervision. 0.5 Hr 75.00 37.50
Travel time. 2.0 Hrs 45.00 90.00
Fuel surcharge. 8.80 8.80
266.30
Total $21215.60
Proposal
Date Quote #
regenesis ecological I design 5/28/2013 1090
nfo@regenesisdesig n.com
modern + environmental landscapes 541.261.5759
LCB# 8720
257 W. Nevada Street
Ashland, OR 97520
City of Ashland Engineering Dept. Project
51 Winburn Way
Ashland, OR 97520 Leyland Cypress Replacement
Item/Task Qty U/M Rate Total
[ 1 ] Demolition Services. Leyland Cypress Removal.
Trees, brush, woody debris removar. 2.0 His 65.00 130.00
Stump removal. 1.0 Hr 65.00 65.00
STIHLMS441 CHAIN SAW 1.0 Hrs 6.00 6.00
KUBOTA KX91, 7760LB COMPACT EXCAVATOR 1.0 His 45.00 45.00
Disposal fees. 35.00 35.00
281.00
,[2] Planting Services. Leyland Cypress Replacement.
Balled & burlapped tree/shrub installation. 4.0 His 65.00 260.00
Fertilizer application. 0.25 Hr 65.00 16.25
KUBOTA KX91, 7760LB COMPACT EXCAVATOR 2.0 His 45.00. 90.00
CUPRESSOCYPARIS LEYLANDII [12/15'] 1.0 Ea 278.60 278.60
COMPOST. MEDIUM-SCREENED. OMRI-LISTED. 2.0 Yds3 21.00 42.00
Freight. S&H fees. 165.00 165.00
851.85
[3] General Conditions. Stand-alone direct-costs that cannot be included in
any particular bid-item. These include billable project-related costs.
Equipment mob/de-mob 1.5 His 65.00 97.50
Fuel surcharge. 13.20 13.20
110.70
Total $11243.55
CITY RECCImER Page 1 / 1
CITY OF
ASHLAND DATE PO NUMBER
20 E MAIN ST. 6/24/2013 11648
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 017525 SHIP TO: Ashland Public Works
REGENESIS ECOLOGICAL DESIGN (541) 488-5587
257 W NEVADA STREET 51 WINBURN WAY
ASHLAND, OR 97520 ASHLAND, OR 97520
FOB Point: Req. No.:
Terms: Net Dept.:
Req. Del. Date: Contact: Scott Fleury
Special Inst: Confirming? NO
Q'uanti ' Unit ' Description Unit Price Ext. Price
Plantinq and irrqation installation at . 3,459.15
260 W. Hersey per attached contract.
Beginninq date: 06/12/2013
Completion date: 08/30/2013
SUBTOTAL 3,459.15
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 3,459.15
ASHLAND, OR 97520
Account Number - - Project Number Amount - Account Number Project Number. Amount
E 260.08.12.00.70420 E 201230.999 3,459.15
/
Authorized Signature VENDOR COPY
FORM #3 CITY OF
ASHLAND
A request for a Purchase Order
REQUISITION Date of request: t,zoIL3
Required date for delivery: Nacre
Vendor Name
Address, City, State, Zip 757- W . 0f %cp,04 Sr %7%7-o
Contact Name & Telephone Number Zatac a * Sgt ~e~` 1 - S~ $9
Fax Number
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization
❑ AMC 2.50 Dale approved by Council: ❑ Wdtten quote or proposal attached
❑ Written quote or proposal attached .
❑ Small Procurement Cooperative Procurement
Less than $5.000 ❑ Request for Proposal (Copies on f le) ❑ State of Oregon
1i7 Direct Award Date approved by Council: Contract #
❑ Verba[Mritten quote(s) or proposal(s) ❑ State of Washington
Intermediate Procurement ❑ Sole Source Contract #
GOODS & SERVICES ❑ Applicable Form (#5,6,7 or 8) ❑ Other government agency contract
$5,000 to $100.000 ❑ Written quote or proposal attached Agency
❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract #
PERSONAL SERVICES El Special Procurement Intergovernmental Agreement
$5.000 to $75.000 ❑ Form #9, Request for Approval ❑ Agency
❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council:
❑ (3) Written proposalshvritten solicitation Date approved by Council: (Date)
❑ Form #4, Personal Services $5K to $75K Valid until: Dale
Description of SERVICES Total Cost
3.4 SA ,J's '
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
- TOTAL COST,
Per attached quote/proposal pq,m t I R Cr 5 $ -
Project Number ?oi2__-30 Account Number ?W -ce, -tz -a0 .204106
Account Number Account Number
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
ITDirector Date Support-Yes/No
By signing this requisition form, l certify that the City's public contracting requirements have been satisfied.
Employee Signature: Department Head Sig
ature:
(Eq'f alto or greater than , 0)
City Administrator.
(Eq alto or greaterthan$25,000)
Funds appropriated for current fiscal year YES / NO
Finance Director- (Equal to or greaterthan $5,000) Date
Comments:
Form 93 - Requisition