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Home My WebLink About2013-158 CONT Addendum - Modern Building Systems 16 ADDENDUM TO CITY OF ASHLAND CONTRACT FOR RENTAL OF MOBILE OFFICE BUILDING Addendum made this 9TH day of May, 2013, between the City of Ashland ("City") and Modern Building Systems, Inc. ("Contractor"). Recitals: A. On November 7, 2013, City and Contractor entered into a "City of Ashland Contract for Rental of Mobile Office Building" (further referred to in this addendum as "the agreement'). B. The parties desire to amend the agreement to extend the date of completion. City and Contractor agree to amend the agreement in the following manner: 1. The date for completion is extended to July 9, 2013. 2. Except as modified above the terms of the agreement shall remain in full force and effect. CONTRACTOR: CITY OF ASHLAND- BY 21,/, BY ~Q~ ,Lknr- Department HAd I Date ~IIS)13 DATE6 -3 - ( J Purchase Order # Acct. No.: (For City purposes only) {1YdJ cl L1~ zoe,q 7. 99 ~ CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR RENTAL OF MOBILE OFFICE BUILDING Page 1 CITY RECORDER C I T Y Of ASHLAND DATE PO NUMBER 20 E MAIN ST. 7/112012 10546 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 016555 SHIP TO: Ashland Building Maintenance MODERN BUILDING SYSTEMS INC (541) 488-5358 PO BOX 110 90 N MOUNTAIN AVENUE AUMSVILLE, OR 97325 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net Dept.: Req. Del. Date: Contact: Dale Peters special Inst: Confirming? YeS Quariti Unit Description - Unit Price._, Ext. Price THIS IS A REVISED PURCHASE ORDER 18.00 Mo Mobile Office Buildinq Rental 8 x 20 135.00 2,430.00 Unit #1016, Serial #2006.1-3 18 Month rental (a) $135.00/Month Per attached quotation, plans and Contract for Rental of-Mobile Office Buildinq Beqinninq date: November 9, 2011 Completion date: April 9, 2013 Insurance required/On file 8.00 Each Tie Downs - 8 Each A $70.00 Each 70.00 560.00 (If required - per Dale) Enqineered wood constructed ramp and 335.00 landinq plan set with secondary landinq (a.) $335.00 418.00 Delivery Fee 418.00 Return Fee Cleaninq Fee 50.00 4.00 Mo Processed chanqe order 04130/2013 135.00 540.00 Additional months rental to retrofit Cemetery offices back to Cemetery use after temporarily beinq occupied by Fire Station #2 durinq construction of new fire station. - SUBTOTAL 4,751.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 4,751.00 ASHLAND, OR 97520 Account Number, : Project Number - Amount Account Number Project Number Amount E 410.08.24.00.70420 E 000277.999 4,333.00 E- 410.08.24.00.70420 E 000175.999 418.00 I Authorized Signature VENDOR COPY FORM #1o CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ~5 H LAN D Request for a Change Order Name of Supplier 1 Contractor I Consultant: Total amount of this ' <Su >Cu contract amendment Purchase Order Number: Title 1 Description: ❑ Per attached contract amendment Contract Amendment Original contract amount $ 7 100 % of original contract Total amount of previous contract amendments % of original contract Amount of this contract amendment 7 / 2 ' g % of original contract TOTAL AMOUNT OF CONTRACT $ % of original contract In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract, c) The amended contract does not have a total ten greater than allowed in the solicitation document, contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract. Contract amendment is within the scope of procurement: YES NO' (if "NO", requires Council approval IAttach copy of CC.) Sourcing Method: W SMAL ROCUREMENT-Less than 5000 INVITATION TO BID or COOPERATNE PROCUREMENT QRF or ES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s $6,000. ❑ 'YES', the total amount of cumulative amendments El 'YES', the total amount of original contract and ❑ If'NO', amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments s $100K for Goods & Services, s Council approval. Attach copy of Council whichever is less. $75K for Personal Services, <$50K for Attorney Fees. Communication. - ❑ If 'NO', amount exceeding authonly requires ❑ If 'NO", amount exceeding authority requires Council ❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt-Reason: D'YES', Directappoinhnents$35,o00 ❑ Exempt-Reason: . ❑ If'NO', requires approval INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods & Services - $5,000 to $100.000 ❑ 'YES', the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services -$5000 to 575000 s25% of original contract amount or $250,000 emergency, including necessity and circumstances ❑ 'YES', the total amount of cumulative whichever is less, requiring the contract amendment amendments 5 25% of original contract amount. ❑ If ❑ If 'NO*, amount exceeding authority requires ❑ Obtain direction and written approval from City 'NO', amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication ❑ Exempt - Reason. ❑ Exempt- Reason: ❑ Exempt- Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT D'YES', the total amount of original contract and emulative amendments are ❑ -YES', the onpinal contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement. If 'NO', Council approval is required. Attach copy of Council Communication. ❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator, Attach ce of Council Communicaton. Project Numbel`?~~~AccountNumber_-/5 . . Account Number_ _ - - 'Expenditure must be charged to the appropri ccount numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed. Employee Signature: Department Head ignature: )j J (Equal to orgreater than $5,000) City Administrator: A : rxyz - K (Equa fo orgreaterthan $25,000, r10%) Funds appropriated for current fiscal year., YES / NO Finance Director(Equalto orgreaterthan$5,000) Date Comments: Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 6/24/2013