HomeMy WebLinkAbout2013-164 CONT Addendum - Kistler Small White Arch
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR GOODS AND SERVICES LESS THAN $25,000
Addendum made this 215` day of June, 2013, between the City of Ashland ("City") and
Kistler, Small, and White Architects ("Contractor").
Recitals:
A. On 8/31/12, City and Contractor entered into a "City of Ashland Contract for Goods
and Services Less than $25,000" (further referred to in this addendum as "the
agreement').
B. The parties desire to amend the agreement to increase the compensation to be paid
to Contractor.
City and Contractor agree to amend the agreement in the following manner:
1. "The maximum price as specified in Paragraph 4 of the agreement is increased to $
7867.50.
2. This modification is to cover the cost of a reimbursable item for the printing of bid
documents.
3. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONTRACTOR: CITY OF ASHLAND:
BY BY
Department Head
Its WRFC SW P4C C(C-CT7 Date &/2-7 )"is
DATE 6~Z b 1 3
O
Purchase Order# 61~7 de~1l4!
Acct. No.:
(For City purposes only)
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR GOODS AND SERVICES
CITY RECORDER Page 1 / 1
Ashland Park Commission DATE PO NUMBER
20 E MAIN ST. 10/3/2012 00160
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 004061 SHIP TO:
KISTLER SMALL WHITE ARCH LLC
545 A STREET # 3
ASHLAND, OR 97520
FOB Point: Req. No.:
Terms: net Dept.:
Req. Del. Date: Contact: Bruce Dickens
Special Inst: Confirming? No
"Quantity Unit - 'Description -UhitPrice. Eictr.Price
THIS IS A REVISED PURCHASE ORDER
Consultant, architecture, engineering 71800.00
services, plus details as listed in
proposal for the repairs needed at the
Enders Shelter in Lithia Park.
Contract for Personal Services
Beginning date: 08/27/2012
Completion date: 01/01/2013
Insurance required/On file
Processed change order 06/30/2013 67.50
Additional amount for copVing bid
documents
.1 o)d- -,;t- Li Lo
SUBTOTAL 7,867.50
_ BILL TO: TAX 0.00
FREIGHT 0.00
TOTAL 7,867.50
Account Number Project Number - 'Amount - Account,Number Project'Number- _ Amount
E 411.12.00.00.70420 E 000021.999 7,867.50
Authdrized Signature VENDOR COPY
FORM#10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ,~S H LAN D
Request for a Change Order
Name of Supplier I Contractor I Consultant: Total amount of this
Purchase Order Number: contract amendments
CD ((oC~
Title I Description: $
❑ Per attached contract amendment l
Contract Amendment
Original contract amount $ 100 % of original contract .
Total amount of previous contract amendments % of original contract
--at
Amount of this contract amendment ~7•~ = do % of original contract
TOTAL AMOUNT OF CONTRACT $ 15 716b % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract b) The City determines that, with all things considered, the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contract
Contract amendment is within the scope of procurement: YES ✓ NO* (If "NO", requires Council approval I Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments 5 $6,000. ❑ 'YES', the total amount of cumulative amendments ❑'YES", the total amount of original contract and
❑ If'NO', amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments s $100K for Goods & Services, s
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, <$50K for Attorney Fees.
Communication. ❑ If"NO", amount exceeding authority requires ❑ If 'NO", amount exceeding authority requires Council
❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication. ❑ Exempt-Reason:
YES", Direct app ointment 5$35,000 ❑ Exempt-Reason:
❑ If'NO", re uims a roval.
INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT
Goods & Services - $5.000 to $100.000 ❑ 'YES', the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services-$5.000 to$75.000 525% of original contract amount or $250,000 emergency, including necessity and circumstances
❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment
amendments 5 259A of original' contract amount ❑ If ❑ If'NO% amount exceeding authority requires _ ❑ Obtain direction and written approval from City
'NO', amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt -Reason: ❑ Exem t-Reason: ❑ Exem t-Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑'YES', the total amount of original contract and cumulative amendments are ❑'YES", the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement If"NO", Council approval is required. Attach copy of Council Communication.
❑ If'ND', amount[exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach colly of Council Communication.
Project Numbe&&2(-~ Account Number-t"-/z--00-ZV!DAccountNumber- - -
*Expenditure must be charged to .the,taappropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages ifneeded.
Employee Signature~AA.~LC 1,WP1,0110 Department Head Signature:
(Equal to or greater than $5,000)
City Administrator;
(Equal to or greater than $25,000 or 10%)
Funds appropriated for current fiscal year. YES / NO
Finance Director (Equal to or greater than $5,000) Date
Comments:
Form #10-Contract Amendment Approval Request Form, Request fora Change Order, Page 1 of 1, 6/21/2013