The URL can be used to link to this page

Home My WebLink About2013-166 IGA AMND #1 - Emergency Notification AMENDMENT NO.1 TO THE INTERGOVERNMENTAL AGREEMENT FOR AN EMERGENCY NOTIFICATION SYSTEM WITH THE CITY OF ASHLAND Dated April 20, 2011 This AMENDMENT No. 1 to the Intergovernmental Agreement for an Emergency Notification System (the "Agreement") dated April 20, 2011, by and between Jackson County, a political subdivision of the State of Oregon, hereinafter called "County," and the City of Ashland hereinafter called "City," is hereby made and entered into. The original Agreement amount was for $12,150.00 and the term of the Agreement is April 20, 2011, through March 15, 2016. There are no previous Amendments to the original Agreement. For consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. The City has requested the due date for the first payment under Section 3, Cost, of the Agreement be adjusted. Therefore, Section 3, Cost, of the Agreement is hereby amended in its entirety to now read as follows: Cost. City will pay to County the sum of $4,050. 00 per year for use of the System under the County's,Everbridge. Contract. County grants to City free use of System through March 14, 2013. The S4,050. 00 payment for the period of March 15, 2013, through March 14, 2014, is due to the County no later than July 15, 2013. The remainder of the payments will commence annually as follows: A. March 15, 2014, through March 14, 2015, ($4,050. 00) due to County no later than March 15, 2014. i A March 15, 2015, through March 14, 2016, (S4,050. 00) due to County no later than March 15, 2015. If the term of this Agreement is extended by mutual consent, payment shall be due on or before March 15" of each year thereafter during the extended term of this Agreement, at the rate agreed to in the Amendment to extend this Agreement. 2. Section 2 of the Agreement provides for extension of the term of the agreement beyond March 15, 2016 by mutual consent via written addendum. The parties wish to make clear that such an extension may be accomplished by means of a writing signed by the Ashland City Administrator and an authorized representative of the County. Therefore, Section 2, Term, of the Agreement is hereby amended in its entirety to now read as follows: Pagel of2 (City of Ashland/Amendment No.l ) Term. The term of this Agreement is from the date of execution through March 15, 2016. The County and City may extend this Agreement annually for up to f ve (5) additional years without further approval by the Ashland City Council provided (I) the Agreement has not been terminated as provided in Section 4 of the Agreement; (2) each yearly renewal is documented in a writing signed by the Ashland City Administrator and an authorized representative of the County; and (3) the services to be provided by the County and the funding to be provided by City remain substantially the same. 3. Except as expressly modified by this Amendment, and all prior Amendments, if any, all ternis and conditions of the Agreement remain in full force and effect. 4. This Amendment is effective the date on which this Amendment is fully executed by the parties and fully approved as required by applicable statutes and rules. JACKSON COUNTY, OREGON CITY OF ASHLAND By (,IVl3 By Danny Jordan 4tayoP mberg County Administrator App v d o L gal Sufficiency Approved as to Legal Sufficiency Cou sel dry Attorney Page 2 of 2 (City of Ashland/Amendment No.]) Page 1 / 1 J~ C 1 T Y E°i_'°TY RECC . ASHLAND DATE PO NUMBER 20 E MAIN ST. 7/12/2013 11705 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 005936 SNIP TO: Ashland Fire Department JACKSON COUNTY ADMINISTRATOR (541) 482-2770 10 S. OAKDALE, ROOM 214 455 SISKIYOU BLVD ATTN: LISA WHITE ASHLAND, OR 97520 MEDFORD, OR 97501 FOB Point: - Req. No.: Terms: Net Dept.: Req. Del. Date: contact:. Kimberley Summers Special Inst: confirming? NO i Quantity Unit Description Unit Price Ext. Price EMERGENCY NOTIFICATION SYSTEM for FY 14 4,050.00 EMERGENCY NOTIFICATION SYSTEM for FY 15 4,050.00 i SUBTOTAL 8100.00 ; BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 8,100.00 ASHLAND, OR 97520 Account Number Project Number Amount Account Number Project Number Amount E 110.07.12.00.61060 8,100.00 A -o ix° i ' ed signature VENDOR COPY Ru Jackson County E VOI4CE Administrator's Office DATE: July 3, 2013 10 South Oakdale, Room 214 INVOICE # 2013-006 Medford OR 97501 Phone: 541.774.6035 Fax: 541.774.6705 BILL TO: TERM: Due Upon Receipt John Karns Ashland Fire Department 455 Siskiyou Boulevard Ashland OR 97520 DESC IPTION QTY PRIC- AMOUNT Emergency Notification System 1.00 4050.00 $ 4,050.00 March 5, 2013, to March 14, 2014 APPROVED BY. DATE: ACCT. NAME: ACCOUNT# PROJECT# SUBTOTAL $ 4,050.00 TAX RATE 0.00% SALES TAX - OTHER TOTAL $ 4,050.00 Make all checks payable to Jackson County and remit to address shown above. FOR OFFICE USE ONLY: 010 0803010000.43205.0800 1390 PLEASE INCLUDE A COPY OF THIS INVOICE WITH YOUR PAYMENT FORM#3 CITY OF ASHLAND REQUISITION Date of request: 07-01-2013 Required date for delivery: FY 14-1 Vendor Name Janksnn ("nitrify Adminiatrntrim Of6ap Address, City, State, Zip 10 Smith Oakdnlp Rnnm 914, Medford, Orpgnn 97501 Contact Name & Telephone Number 541-774-6035 Fax 541-7746705 Fax Number SOURCING METHOD Exempt from Competitive Bidding Ememencv ❑ Reason for exemption: ❑ Invitation to Bid (Copies on Ole) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached ❑ Small Procurement . Cooperative Procurement Less than $5.000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council: Contract # ❑ VerbalMriften quote(s) or proposal(s) ❑ State of Washington ntermediate.Procurement ❑ Sole Source Contract If GODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract 000 to 100 000 ❑ Written quote or proposal attached Agency (3) itten quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PE L SERVICES ❑ Special Procurement Intergovernmental Agreement 5 0 to 75 000 Agency ❑ Form #g, Request for Approval Date on ina contraouncil: ❑ e than $35,000, by direct appointment Wr tten quote or proposal attached g (3) 'tten proposals/wriften solicitation De approved by Councl: Form #4, Personal Services $5K to $75K Valid until: Date Description of SERVICES Total Cost ata $ Item # Quantity Unit Description of MATERIALS Unit Price Total Cost 1 1 ] FY 2014 Emergency Notification System 4050.00 $4,050.000 1 1 1 FY 2015 Emergency Notification System 4050.00 $4,050.00 TOTAL COST ❑ Per attached quote/proposal $8,100.00 i Project Number - Account Number Account Number Account Number 110.07.12.00.610600 'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support -Yes / No ning this requisition form, I cedify that the City's public contracting requirements have t n sa rsi ed. Employee Signature: f/YYl Department Head Si nature: if -4--v (Pqul`to orgreate han $5,000) C1 Administrator: quill to or greater than $25,000) Funds appropriated for current fiscal year YES NO ran f ( 2 / Financ Director- (Equal to orgreaterthan $5,000) Dafe Comments: Forth #3 - Requisition