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HomeMy WebLinkAbout2013-0715 Study Session PACKET CITY OF ASHLAND CITY COUNCIL STUDY SESSION AGENDA Monday, July 15, 2013 Siskiyou Room, 51 Winburn Way 5:30 p.m. Study Session 1. Look Ahead review 2. Discussion on urban renewal (request of Councilor Slattery) 3. Facilities energy audit and Sustainability Plan update In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735- 2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I). COUNCIL MEETINGS ARE BROADCAST LIVE ON CHANNEL 9 VISIT THE CITY OF ASHLAND'S WEB SITE AT WWW.ASHLAND.OR.US City of Ashland Council Meeting Look Ahead *****THIS IS A DRAFT AND SUBJECT TO CHANGE**"* Departments Responsible 8/5 816 8/19 8120 912 913 9116 9117 9130 10/1 10114 10115 1114 1115 a/s Stud Session in Siski .ou Room e/s 1 Report on the Normal Avenue Plan Bill Com Dev SS 2 Update on the Unified Land Use Ordinance project Bill Com Dev SS as` ? 'Re ula["Council Meetin $"a/s 3 Presentation on status of Water Masterplan (request of Mayor PW PRES Stromber Mike 4 Presentation on Road Diet metrics (Request of Mayor Stromberg) PW PRES Mike 5 Approval of Kiwani's Club request for a banner across E. Main Admin CONS Street for the Monster Dash Diana a A roval of a contract for the Downtown Stud Mike PW CONS Public Hearing and approval of an ordinance regarding the CD PH 7 keeping of animals Bill ORD-1 ORD-2 Public Hearing and approval of an ordinance and a resolution Admin PH a approving the Recolo Franchise Agreement Adam ORD-1 ORD-2 s Second reading of an ordinance amending Chapter 4, 6, and 18, CD ORD-2 regarding VRBOs Bill 10 Resolution regarding winter shelter Dave Admin RES ;"leis $tudVISSess`ion in'T$isk"i ou Room MM et-1s... e/zb -Re "ulaF:`Cou6dil Meeting . e/2b Council initiation of a legislative action involving the adoption of CD 11 the Unified Land Use Code Bill CONS Council initiation of a legislative action involving adoption of the CD 12 Normal Avenue Plan and implementing maps and code language. CONS Bill 13 Annual liquor license renewals Barbara Recorder CONS 14 Second reading of an ordinance regarding the keeping of animals CD ORD-2 Bill 15 Approval of an ordinance approving the Recology Franchise Admin Agreement Adam 0RD-2 First Reading of an ordinance creating the Housing & Human Admin, Legal, is Services Commission and dissolving both the Housing and the CD ORD-1 ORD-2 Homelessness Steering committees Dave/Dave/Bill 17 First Reading of an ordinance adopting the Housing Needs CD ORD-1 ORD-2 Anal sis Bill Page 1 of 2 7/1112013 City of Ashland Council Meeting Look Ahead *"**THIS IS A DRAFT AND SUBJECT TO CHANGE***** Departments Responsible 8/5 816 8119 8120 912 913 ' 9116 9117 9130 10M 10114 10/15 1114 11/5 s/2 S-tud Session Cancelled s/2 s/3 ~Re ular Council Me'etin ® s/3 Second Reading of an ordinance creating the Housing & Human Admin, Legal, 18 Services Commission and dissolving both the Housing and the CD oRD-2 Homelessness Steering committees (Dave/Dave/Bill) 19 Second Reading of an ordinance adopting the Housing Needs CD ORD-2 Analysis Bill s/is Bud et Gommrttee Meetiti uilCouncil":Chambers y i ° s , * " siis 20 Debrief on recent budget process Lee/Dave Finance BDGT M ~Sfud Session in Sil ki ou Room ® ® Ml is 21 Review of financial management policies Lee Finance ss s/n Re ular Council~Meetin gn7 9130 ~St'ud'TSession iZSiski ou Room s/3o ton Re UfarGOUnciilmBetin _ ton 22 System development charges update for water, sewer, and PW PH trans ortation Mike a/1a ~S.tud 1Session in Siski ou Room 1a1a 23 Presentation on cost of service and rate design study for Electric Electric ss Mark Ions Be ularCouncil)•Meetin 11M ® IMI tats Iva ~SI'ud'TSession inSiski.ouRoom ®O~_~ 1va M1 Re ularCouncilllMe'etin ® tvs~ illo Long T,e-m-iP-ro e`cta Telecom Franchise Agreements 8 Right of Way Usage Discussion of regulating the growing of metlide manjuans in residential areas Ordinance changes regarding VRBO zoning Day use facility for homeless Discussion of direction to slag for study of water me structure that rewards conservation and help for low-income individuals with water bills Report on preparabons made for drought years Update on City building sustainability report Page 2 of 2 7/11/2013 CITY OF ASHLAND Memo DATE: July 11, 2013 TO: Mayor and City Council FROM: Dave Kanner RE: Urban renewal discussion for July 15 study session Councilor Slattery has requested a Council discussion of urban renewal, which is scheduled for your July 15, 2013, study session. The City began exploring the possibility of creating an urban renewal agency and urban renewal areas in 2010. In 2011, the City received a feasibility report from the urban renewal consulting firm of Tashman Johnson, LLC, focusing on two areas in Ashland: the Croman Mill site and the Railroad District/Downtown. The report concluded that development envisioned for the RR/Downtown area could support all of the projects envisioned for that area, but not so in the Croman Mill area. The Council discussed this feasibility report in August, 2011, but took no action. At Council's request, it was brought back for discussion in June, 2012, at which time the Council specifically directed that no further action be taken on urban renewal. The Council Communication prepared for that 2012 meeting is attached to this memo. Little has changed since it was written. Staff has determined that the feasibility report is still valid and could be the basis of a final report should the Council choose to move forward. A final report would cost $40,000 - $75,000 and would presumably be paid for with economic development funds derived from transient occupancy taxes. CITY OF ASHLAND Council Communication July 15, 2013, Study Session Facilities Energy Audit and Operational Sustainability Plan Update FROM: Adam Hanks, Management Analyst, adam@ashland.or.us SUMMARY RHT Energy Solutions was contracted by the City of Ashland Facilities Division to conduct an energy audit of 18 City buildings with the task of providing inventory and benchmarking data for each facility as well as energy efficiency measures (EEMs) that could be taken to reduce the energy consumption at each facility. The EEMs include estimated cost of the measure, the projected energy savings and the estimated return on investment (ROI). The EEMs are also reviewed for potential efficiency incentives through the City's commercial and industrial energy programs through Bonneville Power Administration to potential increase the ROI of the EEM. BACKGROUND AND POLICY IMPLICATIONS: The Facilities Energy Audit was the first significant steps towards the build out and implementation of the City's Operational Sustainability Plan. The plan framework was approved by City Council in October of 2012 and contained eight major elements (Energy being one) to inventory, benchmark, establish performance targets and report on over time. Upon adoption of the plan framework, the City issued a request for proposals for the facilities energy audit in December of 2012 with bid responses due in mid-January of 2013. Nine responses were received from firms from Oregon, Washington, California, Missouri and Virginia. A four member City staff selection committee reviewed the responses and selected RHT Energy Solutions of Medford, OR with signed contract documents completed in late February of 2013. City staff from Administration and PW-Facilities have provided data, conducted interviews and participated in assessment walk-throughs of all 18 buildings identified. The consultant has completed assessments on the majority of the buildings and is in the process of completing detailed analysis on two technical potential EEMs at the Service Center and the Water Treatment Plant involving the installation electric consumption data loggers for specific pieces of equipment in each of the buildings. A final draft document with analysis of all 18 buildings is expected to be completed and delivered for staff review by July 26th. Next Steps The results of the energy audit will be used to plan both operational/maintenance level implementation as well as longer term capital project planning for each of the facilities and will assist in the prioritization of projects undertaken by the Facilities Division in the coming months/years. Page 1 of 2 CITY OF ASHLAND The operational sustainability plan will continue to progress and focus next on the waste and fleet elements of the framework. An SOU student will be utilized to assist in the next steps as part of his capstone project in environmental planning. Administration and PW Staff will be coordinating efforts to conduct a similar audit for the water element of the plan in the fall/winter and will utilize Conservation and Parks staff in the review, particularly with the irrigation aspects of the assessment. An SOU student class also assisted with the plan development with the creation and implementation of a sustainability survey to all City employees that was intended to identify existing familiarity and understanding of sustainability, current practices, barriers/obstacles to increased sustainability efforts and general perceptions on the topic which will be useful to City staff as the plan moves forward. FISCAL IMPLICATIONS The facilities energy audit contract for services was $24,990, with approximately 90% of that total being funded through the Facilities Division 2012-13 fiscal year budget and the remaining amount from the 2013-14 fiscal year budget. It is not yet known what the facilities water audit project might cost, but it is projected to be significantly less than the energy audit. STAFF RECOMMENDATION AND REQUESTED ACTION: No action requested. This is for information only. SUGGESTED MOTION: N/A ATTACHMENTS: A Sample Facilities Energy Audit draft report (City Hall) can be found at: www.ashland.or.us/files/FEA CityHall.pdf Page 2 of 2