HomeMy WebLinkAbout2013-174 CONT Addendum - Southern Oregon Transportation Engineering
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR PERSONAL SERVICES LESS THAN $35,000
Addendum made this fifth day of June, 2013, between the City of Ashland ("City") and
Southern Oregon Transportation Engineering ("Consultant").
Recitals:
A. On December 12, 2012 City and Consultant entered into a "City of Ashland Contract
for Personal Services Less than $35,000" (further referred to in this addendum as "the
agreement").
B. The parties desire to amend the agreement to extend the date of completion and
increase the compensation, to be paid Consultant.
City and Consultant agree to amend the agreement in the following manner:
1. The completion date specified in the contract is extended from 6/30/2013 to
8/30/2013.
2. The maximum price of the contract is increased from $7,500 to $9,000
3. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONSULTANT: CITY OF ASHLAND:
BY I BY .1is..o A
Department Head
Its Date 71~o/il
DATE 113 113
Purchase Order #
.OO • roe lt7~
Acct. No.: t O • t~ • t I,
(For City purposes only)
i
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES
CUP RECORDER Page 1 / 1
P, CITY OF
ASHLAND DATE PO NUMBER....
20 E MAIN ST. 1/4/2013 11384
ASHLAND, OR 97520
11 1
(541) 488-5300
VENDOR: 013519 SHIP TO: Ashland Public Works
SOUTHERN OREGON TRANSPORTATION, ENGIP (541) 488-5587
112 MONTEREY DRIVE 51 WINBURN WAY
MEDFORD, OR 97504 ASHLAND, OR 97520
FOB Point: Req. No.:
Terms: Net 30 days Dept.:
Req. Del. Date: Contact: Scott Fleury
Special Inst: - Confirming? NO
Quantity Unit' - Description Unit Price Ext Price
THIS IS A REVISED PURCHASE ORDER
Water Street and Main Street 7,500.00
Intersection Analysis and On-call
traffic enqineerinq as needed.
Contract for Personal Services
Beqinninq date: December 4, 2012
Completion date: June 31, 2013
Processed change order 07/15/2013 1,500.00
Increase in price/Water Street and Main
Street Analysis'
.of 3 cv.7-
SUBTOTAL 900000
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 9,000.00
ASHLAND, OR 97520
Account Number- , -_Project Number, _ '-.Amount Account-Number Project Number .-Amount
E 710.08.11.00.60410 E 201222.100 9 000.00
Authorized Signature VENDOR COPY
I _~ORM#10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND
Request for a Change Order
Name of Supplier I Contractor) Consultant: Southern Oregon Transportation Engineering/ Kim Total amount:ofrthis
Parducci .;contract amendment
Purchase Order Number:11384 :$1500:6
O
Title 1 Description: Water Street and Main St. analysis
® Per attached contract amendment
iconteaciAmendmenf
Original contract amount $ 7500.00 100 % of original contract
Total amount of previous contract amendments 0 % of original contract
Amount of this contract amendment 1500.00 16.7 % of original contract
TOTAL AMOUNT OF CONTRACT $ 9000.000 116.7 % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total tens greater than allowed in the solicitation document,
contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contract
Contract amendment is within the scope of procurement: YES Yes NO' (If "NO", requires Council approval I Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT • Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or
❑'YES'. the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments s $6,000. ❑ -YES', the total amount of cumulative amendments ❑ IVES', the total amount of original contract and
❑If'NO", amount exceeding authority requires 525% of original contract amount or $250,000 cumulative amendments 5$1OOK for Goods & Services,
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, <$50K for Attorney Fees.
Communication. ' ❑ If'NO', amount exceeding authority requires ❑ If'NO', amount exceeding authority requires Council
❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication. ❑ Exempt-Reason:
® IVES', Direct appointment s$35,000 ❑ Exempt-Reason:
❑ IPNO', uires approval.
INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT
Goods & Services - $5,000 to $100,000 ❑ 'YES', the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services - $5.000 to $75,000 25% of original contract amount or $250,000 emergency, including necessity and circumstances
❑ 'YES', the total amount of cumulative whichever is less. requiring the contract amendment
amendments !5 25% of original contract amount. ❑ If ❑ If"NO", amount exceeding authority, requires ❑ Obtain direction and written approval from City
'NO', amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt-Reason: ❑ Exempt -Reason:❑ Exempt- Reason,
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If"NO', Council approval is required. Attach copy of Council Communication.
❑ If'NO', amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach cop.X Council Communimbon.
Project Number Zp(Z_-z? Account Number 7lo- i-ll .co bgf00 Account Number *Expenditure must be charged to the a r 'ate account numbers for the financials to reflect
the actual expenditures accurately. Attach extra pages if needed.
Employee Signature: Department Head Signature:, 1
(Equal tdorgreater than $5,000)
!x= <
City Administrator: C
Equaf too reater than $15,000 qr f0Y)
Funds appropriated for current fiscal year YES NO ',UfiYt~ i ~ra 1~~ ( r~ L S
Financ, Director (Equal to or greater than $5,000) Date
Comments:
Form #10 -Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 7/10/2013