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Home My WebLink About2013-175 CONT Chg Orders - Ausland Builders t PECK SMILEY ETTLIH* 9rthit ect, C H A N G E O R D E R Change Order No.: 7 Date: 19 April 2013 Date of Contract: 26 April 2012 Project: Ashland Fire Station 2 Contractor: Ausland Group Owner: Ashland Fire & Rescue ATTN: Aaron Lacey q Chief John Karns v` L~ You are directed to snake the following changes In this Contract: ~~N/q// 2 ADD work described in the attached Change Order Requests 020, 21, 22, 23, 24, 26, 26, 27, 28, 29, 30, 17- 31, 32, 34, 36, 39 Contract Amount: Add to the Contract Amount the sum of: Thirteen thousand eight hundred ninety one dollars and 79/100 13,891.79 ) The Contract Time will be changed by 26 days. The Date of Completion as of the date of this Change Order is February 15, 2013 Original Contract Amount $ 2,184,400.00 Previous Additions $ 52,813.55 Total $ 2,237,213.55 Previous Deductions $ 5,151.76 Contract Sum prior to this Change Order $ 2,232,061.79 Amount of this Change Order (Add) $ 13,891.79 Contract Amount to Date $ 2,245,953.58 C~fn Q- WrIlW&J, /1, A ARC TEC NT R WNER Date Dat Date J:11 1N 107 Ashland Fire Station ZCAtCO\CO M107 CO 07_2013-04.19.docx 4412SWCorhetI,P9,tI.nd,0R9720) tal 503.248.9170 fox 503.249.0223 www.psoorchs.com i CITY REGGF _ Page 1 / 1 CITY OF ASH LAN D DATE PO NUMBER ' . 26 E MAIN ST. 7/1/2012 10848 ASHLAND, OR 97520 (541):488-5300 VENDOR: 008030 SHIP TO: Ashland Fire Department AUHLAND BUILDERS (541) 482-2770 3935 HIGHLAND AVE 455 SISKIYOU BLVD GRANTS PASS, OR 97526 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net Dept.: Req. Del. Date: Contact: John Karns Special Inst: Confirming? No - Quantity Unit " Description - - Unit Price Ext. Price THIS IS A REVISED PURCHASE ORDER Fire Station 2 - Construction 2,184,400.00 Project 000175, 1860 Ashland Street Per attached contract Beginning date: May 1, 2012 Insurance and Bonds required/On file Processed change order 02/13/2013 47,661.79 Change Requests $47,661.79 *Pending backup written documentation Processed change order 07/15/2013 13,891.79 Change Order No. 7: $13,891.79 Chanqe order requests #20-32, 34, 36, 39 c~ 0 1a'U~ C sapt3-6'~`"~ ' SUBTOTAL 2,245,953.58 BILL TO: Account Payable TAX 0.00., 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 2,245,953.58 ASHLAND, OR 97520 Account Number 1 _ Project Number 'Amount -Account Numtier Project Number, - ' _ Amount E 410.08.24.00.70420 E 000175.999 2,245,953.58 Authorized Signature VENDOR COPY FORM #10 ~k.c h.>< r~.~n.s >es ao 3"3 Y ~JY>=~ CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Supplier/ Contractor/ Consultant: Ausland Builders Total amount of this Purchase Order Number: PO # 10848 contract amendment: Title 1 Description: Construction of Station #2 $13,891.79 Per attached contract amendment Contract Amendment Original contract amount $ 2,184;400.00 100 % of original contract Total amount of previous contract amendments 6 46 79 2 • % of original contract Amount of this contract amendment 13.891.79 % of original contract TOTAL AMOUNT OF CONTRACT $ 2.245.953.58 10'1 $ % of original contract In accordance with OAR 137-047-0600:1) The amendment is within the scope of procurement as described in the solicitation documents, Sole source notice or approval of Special procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment mulls from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract b) The City determines that with all things considered, the amended contract is at least as favorable to the City as the unamended contract c) The amended contact does not have a total term greater than allowed in the solicitation document contract or approval of a Special Procurement An amendment is not within the scope of the procurement 9 the City determines that if it had described the charges to be made by the amendment in the procurement documents, it would likely have increased compebbon or affected ward of contract. Contract amendment is within the scope of procurement: YES NO' Of "NO", requires Council approval I Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT "Less than $5000 INVITATION TO BID or COOPERATIVE PROCUREMENT. ORF or ❑ "YES", the total amount of contract and cumulative RE ST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2,50 amendments s $6,000. "YES", the total amount of cumulative amendments ❑'YES', the total amount of original contract and ❑If'NO", amount exceeding authority requires s25% of original contract amount or $250,00D cumulative amendments s$100K for Goods &Services, 5 Council approval. Attach copy of Council whichever is less. $75K for personal Services, < $50K forAttomey Fees. Communication. ❑ If"NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council ❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt-Reason: ❑'YES*. Direct appointment s$35,000 ❑ Exempt-Reason: ❑ If'NO', requires approval. INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT Goods &Services "$5000 to $100,000 ❑'YES°, the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services •$S000 to $75,000 s25% of original oontractamount or $250,000 emergency, including necessity and circumstances ❑ *YES*, the total amount of cumulative whichever is less. requiring the contract amendment amendments s25% of original contract amount. ❑If ❑If'NO', amount exceeding authority requires ❑ Obtain direction and written approval from City 'NO', amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication ❑ Exempt-Reason: ❑ Exempt- Reason: ❑ Exempt -Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑'YES". the total amount of original contract and cumulative amendments are ❑'YES', the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Pmvide date approved by City Council: (Date) Procurement. If'NO', Council approval is required. Attach copy of Council Communication. ❑ If"NO', amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication. Project Number 000175.999 Account Number 410.08.24.00.704200 Account Number 'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expendi res accurately. Afh extra pages if needed. Employee Signature: Department Head Signature: +~z / (Equal too reater than $5,000) City Administrator: (Equal to orgreater than $25,000 or 1051) Funds appropriated for current fiscal year., / NO I 1 (lb J FI a e'DirectOr(Equaltoorgreaterthan$5,000) Date Comments: Form #10 - Contract Amendment Approval Request Form, Request for a Chang er, Page 1 of 1, 6/27/2013