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Home My WebLink About2013-178 CONT Addendum - Pacific Electrical Contractors ADDENDUM TO CITY OF ASHLAND CONTRACT FOR GOODS AND SERVICES LESS THAN $25,000 Addendum made this 18'h day of June, 2013, between the City of Ashland ("City") and Pacific Electrical Contractors ("Contractor"). Recitals: A. On 05/13/13, City and Contractor entered into a "City of Ashland Contract for Goods and Services Less than $25,000" (further referred to in this addendum as "the agreement'). B. The parties desire to amend the agreement to modify original contract to increase the compensation to be paid to the Contractor. City and Contractor agree to amend the agreement in the following manner: 1. The maximum price as specified in Paragraph 4 of the agreement is increased to $ 15.665.00. SD: CONTRACTOR: CITY OZIA BY BY ' ep ent Head Its Date 7~0~ DATE 06/18/13 Purchase Order # 11595 Acct. No.: 690.11.18.00.704100 (For City purposes only) 1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR GOODS AND SERVICES Change Order Request C.O.R. # C1319-0001 ; ;yPacilicflectric3%; G.C. # _ =^CIil11a lots Date: 5/2012013 Project Name: Ashland Substation Improvements Project C1319 To:. City of Ashland From: Pacific Electrical Contractors, Inc. Attn: Clint Syth 920 South Grape Street Medford, OR 97501 Phone: Fax: Phone: (541) 773-7751 Fax: (541) 779-2072 We hereby propose to make the following changes: Add 15 exothermic welds at existing old substation grounding grid. Change Order Price $465.00 Original Contract Amount $15,200.00 This price is good for 5 days. If conditions change, this price is void. We are requesting a time extension of 5 days in conjunction with this change. Clint Syth 5/20/2013 Author Date Sent E],Accepted The above prices and specifications of this Change Order request are satisfactory and are hereby accepted. All work to be performed under same terms and conditions as specified in original contract unless otherwise specified. ~wA~Vo JT10aY- (D -18-13 Authorized Signature) v Date of Acceptance Page 1 oft CITY RECORDER Page 1 / 1 CITY OF S H LAN D DATE PO NUMBER ~4 5116/2013 11595 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 VENDOR: 005202 SHIP TO: Ashland Electric Department PACIFIC ELECTRICAL CONTRACTORS (541) 488-5354 920 S GRAPE STREET 90 N MOUNTAIN MEDFORD, OR 97501 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net Dept.: Req. Del. Date: Contact: Dave Tygerson Special Inst: Confirming? No Quanti Unit - Description - Unit Price . • -Ext. Price. THIS IS A REVISED PURCHASE ORDER Excavation, installation of conduit and 15,200.00 qroundinq plan for Ashland Substation Improvements Contract for Goods and Services Beginninq date: 05/20/2013 Completion date: 06/14/2013 Processed change order 07/15/2013 465.00 Add 15 exothermic welds at existinq old substation qroundinq qrid, COR C1319-0001 SUBTOTAL 15 665.00 BILL TO: Account Payable - TAX 0.00 20 EAST MAIN ST FREIGHT 0.00' 541-552-2010 TOTAL 15,665.00 ASHLAND, OR 97520 Account Number,; Project Number Amount Account Number' Project Number' Amount', E 690.11.18.00.70410 E 000226.999 15665.00 p . ,e Authorized Signature VENDOR COPY FORM#1o CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ~1S H LAN D Request for a Change Order Name of Supplier I Contractor I Consultant: P17611--/C Elec7elOgL ~~11/7%~/ '/ORS Total amount of this contract amendment: Purchase Order Number: / 5-95 Title/ Description: r "K0VAf7701-/ - 19SHGAIN✓0 sv 65T14T~oN $ 1 > 6' El Per attached contract amendment Contract Amendment ~t o0 Original contract amount $ 200, 100 % of original contract Total amount of previous contract amendments % of original contract do Amount of this contract amendment S• % of original contract TOTAL AMOUNT OF CONTRACT $ J!~ (a 6.5. % of original contract In accordance with OAR 137-047-0800. 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditloAs: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract. Contract amendment Iswithin the scope of procurement: YES NW .(If "NO", requires Council approval /Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT- Less than $5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT. QRF or ❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and ❑ If'NO', amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments s $100K for Goods & Services, s Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees. Communication. ❑ If "NO', amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council ❑ Exempt -Reason : Council approval. Attach copy of Council approval. Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt-Reason. ❑ 'YES', Direct appointment s $35,000 ❑ Exempt -Reason : If 'NO', re uires approval. INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT Goods & Services -$5.000 to $100.000 ❑ 'YES', the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services -$5.000 to $75.000 s 25% of original contract amount or $250,000 emergency, including necessity and circumstances ❑ 'YES', the total amount of cumulative whichever is less. requiring the contract amendment amendments s 25% of original contract amount. ❑ If ❑ If'NO', amount exceeding authority requires - ❑ Obtain direction and written approval from City 'NO", amount exceeding authority requires Council Council approval. Attach coov of Council Administrator approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication ❑ Exempt -Reason:❑ Exempt-Reason: ❑ Exempt -Reason : SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑'YES", the total amount of original contract and cumulative amendments are ❑'YES", the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement. If 'NO', Council approval is required. Attach copy of Council Communication. ❑ If'NO', amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attache of Council Communication. Project Number000,?26-g4q Account Number (.Q,A I1-L8-00-7QyXQQAccount Number *Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately Attach extra a 'es if needed. Employee Signature: ,1 X f2C f PtIPI~ ~.Q(Yl Department Head Signature: (Equal to or reater an $5,000) City Administrator: I (Equal to or greater flan $25,000,or f0'/.) Funds appropriated for current fiscal year: ES NO U9M f 1 4 6 c~ 1izt al fb L 1 I L S / lo Financ Director (Equal to or greater than $5,000) - Date Comments,