HomeMy WebLinkAbout2013-167 Contract - ECSO - Police
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EMERGENCY COMMUNICATIONS
OF SOUTHERN OREGON
EMERGENCY COMMUNICATIONS OF SOUTHERN OREGON
TELECOMMUNICATIONS CONTRACT
T is Contract is made and entered into in duplicate this L day of
20, by and between EMERGENCY COMMUNICATIONS OF SOUTHERN
OREGO , an unincorporated association of governmental entities organized under ORS
Chapter 190, hereafter "ECSO," and ASHLAND POLICE DEPARTMENThereafter"USER."
WITNESSETH:
WHEREAS, ECSO is an association of governmental entities organized under an
Intergovernmental Agreement under the authority of ORS Chapter 190 and as a "local
jurisdiction" under authority of ORS Chapter 403 for the purpose of implementing a primary 911
Public Safety Answering Point, hereafter "PSAP," capable of providing wireline and wireless
phase I and phase II telephone services, collectively known as "PSAP Services" received at
ECSO for the greater Jackson County area and Crater Lake National Park, and also capable of
providing emergent and non-emergent public safety radio communications and dispatch
services, to its Users collectively known as "Dispatch Services ; and.
WHEREAS, ECSO has a fully equipped and staffed telecommunications center,
hereafter "CENTER" capable of delivering PSAP Services and Dispatch Services, and
WHEREAS, USER desires that ECSO provide it with the aforementioned services, and
NOW, THEREFORE, in consideration of the mutual undertakings and obligations set
forth herein, the parties covenant and agree as follows:
1. Telecommunications Connectivity and Maintenance:
a) ECSO shall have responsibility for maintenance and support of communication lines and
equipment and to contract with Qwest Communications, its subsidiaries, successors or
other approved Contractors for 911 lines and equipment, and to provide for
maintenance of other equipment and software required for effective operation of the
system.
b) ECSO Information Technology (IT) staff or agents will provide and/or manage the
installation, implementation, maintenance and support of ECSO lines and equipment
necessary to transmit telephone, radio and wireless signals between the User and
ECSO. Except as provided in c) below, User remains responsible for maintenance of its
side of the telecommunications link. The cost of accomplishing and maintaining this
linkage for all participating agencies will be shared as part of the ECSO technical
operating budget.
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c) Scope
1) Respond to the User agency to trouble-shoot and repair User's minor
equipment malfunctions, such as printers, pc's, keyboards, etc. as it pertains to l
dispatch and 911 services provided by ECSO.
2) Respond to the User agency to trouble-shoot and provide the IT staff as
necessary to repair Users' law and fire network servers and wireless networks
specifically in support of police and fire services and mobile communication
terminals as it pertains to dispatch and 911 services provided by ECSO. The
cost of any equipment to make such repairs shall be borne-by the User Agency.
3) Assist with the User Agency's strategic planning for related projects which they
may wish to pursue.
4) Provide connectivity to the MDC interface with CAD.
5) Provide connectivity to the RMS interface.
6) Provide connectivity to the CMS interface.
7) Provide dispatch specific connectivity to the Mercy Flights Ambulance interface.
8) Provide connectivity to the MDS field reporting system.
1 2. Services:
a) The User shall have local control over the manner in which its calls-for-service are
processed and prioritized for dispatch by ECSO.
b) The User may only designate a particular procedure change as critical where the
change is required by court order or other severe mitigating circumstances. ECSO
shall, to the extent possible, implement immediate procedures which accommodate the
change. If any such procedure is incompatible with ECSO's operating policies, ECSO
shall notify the User of the reasons therefor while still implementing the procedure. The
procedure will be implemented, to the extent possible, until such time as both parties
can mutually resolve their concerns or bring the matter before the CEO Board for review
and recommended action. The CEO Board's decision shall be deemed final and binding.
c) If ECSO and the User cannot informally resolve any non-critical dispute as to dispatch
procedures, either party may request that the matter be brought before the ECSO CEO
Board for resolution. If any such procedure is incompatible with ECSO's operating
policies, ECSO shall notify the User of the reasons therefor while still implementing the
procedure. The procedure will be implemented, to the extent possible, until such time
as both parties,can mutually resolve their concerns or bring the matter before the CEO
Board for review and recommended action. The CEO Board's decision shall be deemed
final and binding.
d) ECSO shall train its personnel in those User procedures and regulations which may be
deemed necessary to provide effective service. ECSO will provide orientation to User f
personnel as may be requested by the User. i
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e) Scope
1) Provide PSAP Services on a 24/7 basis.
2) Provide Dispatch Services 24/7, including status keeping and after-hours call-
outs.
3) Perform pages and notifications per User agency procedure, or upon demand.
4) Perform radio and/or MDC broadcasts of administrative messages, attempts to
locate and all-points bulletins.
5) Provide law enforcement access to DMV, NCIC, LEDS and as reasonably
feasible, other Jackson County regional information systems as requested by
eligible agencies..
6) Provide for the maintenance and update of the automated Geo-file and Master
Street Address Guide.
7) Provide Phase 11911 mapping within dispatch, and as available to MDC's.
8) Maintain back-up communications systems.
3. Duration and Amendment:
a. This Contract shall be for a period of 12 months. The Contract term will begin at
midnight on July 1, 2013, and end at midnight on June 30, 2014. USER agrees
to notify the ECSO CEO Board Chair, in writing, no later than June 30 of any
year for withdrawal effective July 1st of the following calendar year. Failure of
USER to so notify ECSO will result in damages not less than the withdrawing
party's share of the Agency's annual operations costs for the next fiscal year, as
and for liquidated damages.
b. This Contract shall be subject to amendment only by written approval of both
ECSO and USER.
C. All previous contracts with USER for similar services are terminated as of the
effective date hereof.
4. User Advisory Groups:
a. The Law Enforcement User Advisory Group and the Fire/EMS User Advisory
Group may meet monthly, or as may be needed to review dispatch procedures
and develop common policies which will enhance mutual operations.
b. The USER shall be entitled to one voting representative on the Law and/or
Fire/EMS User groups for the purpose of representing the USER's special
interests, service requirements and operational role within the Center.
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5. ECSO Administrative Responsibility:
a. ECSO shall have full authority and responsibility over hiring, training, discipline, i
scheduling and assignment of personnel assigned to perform and to supervise +
services provided under this Agreement. ECSO shall have full discretion and f
authority under emergent conditions to prioritize service among conflicting service 11
demands.
b. ECSO may contract to provide services to other agencies at its discretion
provided ECSO shall undertake no such obligation which has the effect of
diminishing or degrading the level of service provided to the current Users.
C. The ECSO Director, or designee will communicate with the User agency on a
regular basis to ensure continuity of service.
d. Scope
1) Ensure appropriate staffing levels.
2) Provide scheduled system performance and activity reports.
3) Provide quarterly and annual performance reports.
4) Complete and maintain professional certifications.
5) Maintain State and Medical certifications.
6) Review and respond to in-service job performance inquiries.
7) Provide User community support.
6. Performance Standards:
a. The CEO Board will review and approve a system for performance
measurements.
7. Annual Budget Preparation:
Draft budget figures will be developed by ECSO by the end of December of each year.
On or about January 15th, the CEO Board will review and recommend modifications to
the proposed budget. On or about February 15th the Intergovernmental Council will
review and recommend modifications to the proposed budget. ECSO will make the
recommended modifications and issue a preliminary budget in March. The budget will
be adopted by the CEO Board no later than its June meeting,
8. Financial:
a. USER shall pay ECSO the total sum of $373,591.91 in consideration of the
services outlined in Paragraph 1 above for the Contract term. This amount shall
not increase during the Contract term.
b. USER agrees to pay the charges as prescribed at a minimum in four (4) equal
installments and due no later than July 10, Octobet 10, January 10 and April 10
of each contract cycle. Payments shall be made to ECSO,. 400 Pech Road,
Central Point, OR 97502.
C. If the installments are paid when due, no interest shall accrue on the unpaid
balance of the Contract amount stated in a. above, but any overdue installment
shall bear interest at one and three-quarters percent (1'/. per month from its
due date.
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d. Law user rates are based on 70% of the total budget less revenue and minimum
user fees, and fire user rates are based on 30% of the total budget less revenue
and minimum user fees. All user rates are then calculated by use of a formula
that incorporates the population base served by the user and the assessed
valuation of each user's jurisdiction.
e. State 911 tax revenue reimbursements to ECSO shall be maintained in a
separate interest bearing fund independent of the ECSO general fund.
9. Property:
During the term of this Contract, ECSO shall ensure the operation of all equipment and
property in the CENTER as necessary to provide the services which are to be performed
under this Contract, which services shall be in compliance with the operating standards,
procedures, and rules adopted by ECSO.
10. Hold Harmless Clause:
The parties shall hold each other harmless and shall indemnify the other from any and
all causes of action, judgments, claims, damages, or otherwise arising out of its sole and
solitary acts.
11. Default:
Upon default by USER of the payment terms of this Contract, said default existing for
thirty (30) days, ECSO may terminate further provision of communication services to
USER upon ten (10) day written notice to cure given to USER. ECSO may also
terminate such services for default by USER of any other material term of the Contract
upon thirty (30) day written notice to cure given to USER.
12. Arbitration:
In the event a dispute arises under the terms of this Contract, the parties shall submit
the dispute to binding arbitration in accordance with ORS Chapter 36. Notice of intent to
arbitrate shall be given in writing to the other party. Within ten (10) business days of the
Notice of Intent to Arbitrate, ECSO shall request a list of seven (7) names from the
Jackson County Court Annexed Arbitrator List. The parties shall alternately strike one
name from the list until only one name from the list remains. The USER shall strike first.
The remaining individual shall be the Arbitrator. The striking shall be conducted no
longer than ten (10) business days after receipt of the list. The rules applicable to the
arbitration shall be the same as if the matter were being heard in a court annexed
arbitration proceeding in Jackson County, except to the extent such rules address
appeal or other recourse to the Court as the intent of the parties is that such arbitration
be final and binding and the parties agree to be so bound by such decision. Each party
shall initially bear the cost of arbitration equally, provided, however, that the prevailing
party as determined by the arbitrator shall be entitled to an award by the arbitrator of its
reasonable attorney fees and costs of the arbitration.
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13. Savings Clause:
If, during the period of this Contract, it is determined by judicial or arbitration ruling or by
mutual agreement of the parties that a specific clause of the Contract is illegal under
federal or state law, the remainder of the Contract not affected thereby shall remain in
force.
14. Notices:
Any notice required or permitted under this Contract shall be given when actually
delivered or forty-eight (48) hours after deposited in the United States Mail as certified
mail addressed to the address set forth below or to such other address as may be
specified from time to time by either of the parties in writing.
ECSO: USER:
EMERGENCY COMMUNICATIONS
OF SOUTHERN OREGON
400 Pech Road
Central Point, OR 97502
15. Signators:
Signators to the Contract shall be:
a. For ECSO: An authorized representative of ECSO.
b. For USER: An authorized representative of USER.
IN WITNESS WHEREOF, the parties hereto execute this Contract.
CSO USER nn
C7
CEO Boar , Chairman (Signature)
~Ill't?~ ~►s
Date (Print N me)
'T/i9A3
-Dante ,
APPROVED AS TO FORM:
W11113
Martial E. Henault, ECSO Legal Counsel Date
A ROVED 0 FORM
~Y
Signatu~
F f(9-r3
6 Date
M_ '
CITY RECORDER Page 1
CITY OF DATE ASHLAND PO NUMBER .
20 E MAIN ST. 8/7/2013 11781
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 015371 SHIP TO: City of Ashland - Police Dept.
ECSO, EMERGENCY COMM OF SO 1155 E MAIN STREET
400 PECH ROAD ' ASHLAND, OR 97520
CENTRAL POINT, OR 97502
FOB Point: - Req. No.: .
Terms: Net Dept.:
Req. Del. Date: _ Contact: Gail Rosenberg
Confirming? NO
Special Inst:
Quantity . Unit - Description Unit Price Ext. Price
Annual 911 Dispatch Services - FY 2014 373,592.00
SUBTOTAL 373 592.00
BILL TO: Account Payable rH 0.00
20 EAST MAIN ST FREIGHT T 0.00
541-552-2010 TOTAL 373,592.00
ASHLAND, OR 97520
Account Number Pr.jectrN.mber Amount Account Number . Project Number Amount
E 110.06.09.00.60416 373,592.00
n.......~.ed m..n~t.o VENDOR COPY
FORM #3 CITY OF
ASHLAND
REQUISITION Date of request: o~no7zo13
Required date for delivery:
Vendor Name Ercn
Address, City, State, Zip qOn Pach Rd Central Point, OR o7r,02
Contact Name & Telephone Number
Fax Number
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization
❑ AMC 2.50 Date approved by Council: - ❑ Written quote or proposal attached
❑ Written quote or proposal attached
❑ Small Procurement Cooperative Procurement
Less than $5.000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon
❑ Direct Award Date approved by Council: Contract #
❑ Verbal0ritten quote(s) or proposal(s) ❑ State of Washington
Intermediate Procurement ® Sole Source Contract #
GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract
$5.000 to $100,000 ® Written quote or proposal attached Agency -
❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract #
PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement
$5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency
❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council:
❑ (3) Written proposaWwritten solicitation Date approved b Council: D /lo / (Date)
❑ Form #4, Personal Services $5K to $75K Valid until: b L / Date
Description of SERVICES Total Cost
$373,592 00'`:
Annual 9-1-1 Dispatch Services Contract
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
TOTAL COST-'_-
❑ Per attached quote/proposal
Project Number Account Number 110.06.09.00.604160
Account Number Account Number -
'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
IT Director Date Support -Yes/ No
8 - igning,this ruisiGO form, l certify that the City's public contracting requirements have been satisfied.
Employee Signature: ~ Department Head Signature:
(E al to or greater than $5,000)
City Administrator:
/n n (Equal to or greater than $25,000)
Funds appropriated for current fiscal year., ES NO ~ 1 'Q - {.j4 ~'1'li
Finan a Director- (Equal to or greater than $5,000) Date
Comments:
City of Ashland, Oregon - Agendas And Minutes Page 1 of 3
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City O/Ashland. Oregon City Council
City Council - Agenda
Tuesday, July 16, 2013
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alternate: Any conson may omr, anoreas me County on mnpdrua items during Me RLlic Fewer. AM dozen may seem written
comments b me Coumg on any item on the Agenda, ush ss it Is the subject d a public hearing am me record is closed. Time worming,
the President, Officer may slow oral istemony. I you wish no spi eK pease fill out me Speaker Request lore bated near the rum me Is
the Council Chambers. The Chair will mmgnall you am inform you as to me amount of t ne altered to you, g any, The time granted will ee
dependem to 9om6 eTent on the nature of tna item under diSeuSaion, ma numcer d people who wish to e6 huard, end ine tenpin of ine
.game.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
July 16, 2013
Council Chambers
1175 E. Main Smoot
Note: Items on the Agenda not considered due to lime constraints are automatically continued to me next regularly
scheduled Council meeting [AMC 2.04.030.6.]
7:00 p.m. Regular Meeting
1. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLLCALL~
IV. MAYOR'S ANNOUNCEMENTS
V. SHOULD THE COUNCIL APPROVE THE MINUTES OF THESE MEETINGS?
1. SNde Session of JUN 1 2013
2. Business Mal of July 1. 2013
VI. SPECIAL PRESENTATIONS & AWARDS
1. Mayor's proclamation of August 6 no Hiroshi Day, August 9 Hectored DaV and the k of August
2-9,2013 as Japan Fdendshlo W4ek
VII. CONSENT AGENDA
1. Does the Council accept the Minutes of Boards, Commissions, and Committees?
• plannino Cwnmissbn mimnea ul Miv t4-2ota
http://www.ashland.or.us/Agendas.asp?AMID=5385 7/2512013
City of Ashland, Oregon - Agendas And Minutes Page 2 of 3
• Planning Commission minutes of Mav she cola
• Tmmoorle inn Cemm se on mML+oaM Mav Y120n '
2. Intergovernmental agreements with E c y Communications of Southern Oregon 10 provide
ems iormw dispatch services to Ashland
3. A I of grant with supportinct Contact and MOU awarded f h p I' D t{t(1e Ih e h
Count, Sexual Response Team b the o e Ac
4. Or an Public: Water; nEntheiroomm, R..,.. Coo e e Assistance, reement
5. Contact for legal services for Doubles M. McGee
6. Community Development Block Grant award and 2013 action Plan amendment
7. Applomal of two public contracts, r water treatment Plant t st wata enl' i Chemicals
VIII. PUBLIC HEARINGS (Persons wishing to speak are to submit a'speaker request form' prior to the Comm.ncemeet of the
piIDGC hearing. NI heaings most corctitla by 9 an a re. Me continued to a subsequent meeting, or be meow to 9:30 p.m. by a
two-lNNs vote of council (AMC §2.00 0SD7)
L Public Hearinq dfirst rebandfing by till only of onflinarics, lifted. 'AA ordinance anniftuffti AMC Chapter
4.24 transient occupant,, tax'
2. Public Hearin and first reading b Hills and y o an ordinance tilled. 'A ordinance amending ate
6.04 business licenses.'
3. Public Hearin and fir reading b title on of an ordinance tilled. "An ordinance am6 it8 ` C I
Chapters 18.08. 1824 030 and 18 28 030 of the Ashland Lend Use Ordinance reiat'nh W the travelers
accommodations term home rentals In mulb-tamily residential distrbts.' and short Documents Submitted at Meeting
IX PUBLIC FORUM Business from Me bidlenee net incluese on the agenaa. (Test time allowed for Note Fourth is 15 minutes.
The Mayw will set time limits to enable all people wishing he speak 0 complete their tagirony.)(15 minute. mazlmum] '
Document Submitted at Meeting
X. UNFINISHED BUSINESS
None
XI. NEW AND MISCELLANEOUS BUSINESS
None
XII. ORDINANCES. RESOLUTIONS AND CONTRACTS -
1. A LaCluilgin b Councilor S ft Ctt d "A tl Ih p 'i III
hire the Parks Director and disavowing C fail Intent i take C tr I of P •k Cof'l`so any responsibilities'
Document Submitted at Meeting
XII(. OTHER BUSINESS FROM COUNCIL MEMBERSMEPORTS FROM COUNCIL LIAISONS
1. Councilor Lemhouse announcement regarding AHS trip to Pacific Rim Bowl.
XIV. ADJOURNMENT
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City of Ashland, Oregon - Agendas And Minutes Page 1 of 7
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city council - Minutes
Tuesday, July 16, 2013
ASHLAND CITY COUNCIL
July 16, 2013
Council Chambers
1175 E. Main Street
CALL TO ORDER
Mayor Stromberg called me meeting to order at 7:00 P.M. in the Civic Center Council Chambers.
ROLL CALL
Councilor Voisin, Morris, Lemhouse, Slattery, Rosenthal, and Marsh were present.
MAYOR'S ANNOUNCEMENTS
Mayor Stromberg announced vacancies on me Firewise, Transportation, and Tree Commissions, and one vacancy
on the Band Board.
APPROVAL OF MINUTES
The minutes of the Study Session of July 1, 2013 and Business Meeting of July 1, 2013 were approved as presented.
SPECIAL PRESENTATIONS 6 AWARDS
The Mayor's proclamation of August 6 as Hiroshima Day, August 9 as Nagasaki Day, and the week of August 2-9,
2013 as Japan Friendship Week were read aloud.
CONSENTAGENDA
1. Approval of minutes from Boards, Commissions, and Committees
2. Intergovernmental agreements with Emergency Communications of Southern Oregon to provide
emergency dispatch services to Ashland
3. Approval of a grant with supporting contract and MOU awarded to the Police Department through
Jackson County Sexual Assault Response Team by the Violence Against Women Act
4. Oregon Public Works Emergency Response Cooperative Assistance Agreement
5. Contract for legal services for Douglas M. McGeary
6. Community Development Block Grant award and 2013 action plan amendment
7. Approval of two public contracts for water treatment plant and the wastewater treatment plant chemicals
Councilor Marsh pulled Consent Agenda item is and W6 along with Councilor Rosenthal for discussion.
Councilor Marsh addressed the Police Department's $12,500 match to the grant by me Violence Against Women Act
and wanted the minutes to reflect me year one maximum match of $8,000 and the second year match of $4,500 for a
contract not yet approved.
http://www.ashland.or.us/Agendas.asp?Display=Minutes&AMfD=5385 8/7/2013
City of Ashland, Oregon - Agendas And Minutes Page 2 of 7
Housing Program Specialist Linda Reid adtlressed the Community Development Block Grant plan amendment. She
r„ explained social service grant funding, noted staff used the original split for allocations for Maslow and St Vincent de
Paul within the 15% cap. Ashland Emergency Food Bank did not request additional funds so the remaining allocation
went to Living Opportunities.
Councilor Voisiallelorris ads to approve Consent Agenda Items. Voice Vole: all AYES. Motion passed.
PUBLIC HEARINGS
1. Public Hearing "An ordinance amending AMC Chapters 18.08, 18.24.030 and 18.28.030 of the Ashland
Land Use Ordinance relating to the travelers accommodations and short term home rentals in multi-family
residential districts." and first reading by title only of an ordinance tided, "An ordinance amending AMC
Chapter 4.24 transient occupancy tax." and first reading by title only of an ordinance titled, "An ordinance
amending AMC Chapter 6.04 business licenses."
City Attorney Dave Lohman stated the Public Hearing addressed ordinance changes to R-2 and R-3 zones, not the R
-1 zone. People wanting to speak to possible changes in the R-1 zone could do so during Public Forum but not
during the Public Heading. Additionally, Council could direct staff to have the Planning Commission review R-1 after
hearing testimony during Public forum.
Community Development Director Bill Molnar explained the ortlinance amendments related to traveler's
accommodations and short-term rentals and applied to multi-family zones, R-2 and R-3. What distinguished a shod-
term home rental from a traveler's accommodation was short-term home rentals did not require the owner to reside
on the properly. Staff followed current guidelines that properties needed to be within 200 feel of a major street. The
Planning Commission also suggested a cap for short-term rentals.
Changes to the ordinance defined short-term home rentals applied to the entire tlwelling, and Prohibited ranting '
rooms. The owner was not required to live on properly. Rentals were limited to mulfi-famity zones. The properties
needed to be within 200 feet of a major street, or be in an R-2 multi-family zone within the Historic District. The
ordinance provided a formula of two people per bedroom with a maximum of 10 guests. 'Management requirements
required a property owner or local contact person who was available 24 hours a day and able to respond within 30
minutes. The ordinance limited short-term home rentals to one per person. It would require posting house policies
that identified local contact information and prohibitions that included noise. The ordinance also specified
requirements for licensing, Inspections, taxing, and advertising. The Fire Department would inspect the dwelling prior
to operation. The ordinance made it clear it was a violation to present or offer availability, if the owner did not have all
the required approvals from the City. Short-term home rentals also required (wo parking spaces.
Council expressetl concern someone could manipulate the one short-term rental per person rule.
Mr. Molnar explained stall determined short-term rentals Nat wore previously long-term rentals through Utility billing
statements. He confirmed an LLC (Limited Liability Company) was considered a person.
Mr. Lohman clarified the definition of short-term rentals in 18.08.658 as a dwelling in a residential zone rented for less
than a 30-day term or a dwelling ranted on two or more occasions within a 30-day period. -
Mr. Molnar noted land use costs to become a short-term home rental involved a $130 pre-application process fee, a
conditional use permit that ranged from $940 to $950 then business license fees and TOT (Transient Occupancy
Tex)
Division Chief - Fire Marshal Margueri le Hickman addressed fire inspections and explained firefighters conducted
inspections for businesses, and residential, and did not require a fire Inspector. Short -term home rentals fell under
residential. The Fire Department would treat short-term rentals as a priority type inspection. Currently fire
Inspections occur every other year. Ideally, inspections should happen annually but the Fire Department does not
have the capacity for yearly inspections.
Property owners were responsible for notifying th a neighbors within 200-feat of their intentions regarding shod-term
rentals and often rid through a mailer. Following initial approval, staff would go to the property to ensure the owner
posted policies. In 1991, the Planning Commission added the requirement that dwellings had to be at least 20 years
old due to concerns regarding the affordable housing plan.
Mr. Molnar noted 18.24.030(K)(1) Rental of less than an entire dwelling unit is not subject to the requirements
of this section 18.24.030(K) and clarified rentals in that situation fell under Travelers Accommodations or a Bed and
Breakfast (BnB) and were not subject to short-term home rental requirements. -
http://www.ashland.or.us/Agendas.asp?Display=Minutes&AMID=5385 8/7/2013