HomeMy WebLinkAbout2013-235 IGA - Jackson County - Bear Creek Greenway
INTERGOVERNMENTAL AGREEATENT
FOR THE JOINT MANAGEMENT OF
THE BEAR CREEK GREENWAY CORRIDOR
This Intergovernmental Agreement, hereinafter referred to as "Aareement", is made and entered into this _ day
of , 200by and between Jackson County, acting by and through its Board of Commissioners,
hereinafter referred to as "County", and the cities of Ashland; Central Point; Medford; Phoenix; and Talent, acting
by and through their respective elected Officials, hereinafter referred tons "Cities."
STATUTORY' AUTHORITY
A. By the authority granted in ORS 190.0 t0 County and Cities may enter into cooperative
Agreements for the performance of any or all functions and activities that Parties to the Agreement
have authority to perform. By signature on this Agreement, Cities certify that they meet the
criteria of ORS 190.010 to participate in this cooperative Agreement. .
B. By the authority granted in 190.010 County and Cities agree to form an advisory body; to, be
known as the Bear Creel: Greenway JointPowers..Committee (JPC).
RECITALS
A. WHEREAS, die Bear Creek Gr"eenwayis near completion; and
B. WHEREAS, it is the desire of the County and the Cities of-Ashland; Cenral Point; Medford;
Phoenix; and Talent, to promote and maintain the Bear Creek Greenway as a whole unit from
Nevada Slreet'in Ashland to Pine Sireetin Central Point; and
C. WHEREAS, effective, consistent management to promote and maintain the Bear Creek Greenway
requires the coordinated participation, operation, and financial support of the County; and. the
Cities of Ashland; Central Point; Medford; Phoenix; and Talent; and
D. WHEREAS, the County and the Cities of Ashland; Central Point; Medford; Phoenix; and Talent,
hereinafter referred to collectively as the "Parties', desire tfiat an Intergovernmental Agreement be
entered into in order to provide for the.promotion and maintenance of the Bear Creek Greenway,
hereinafter referred to as the "Greenway".
NOW THEREFORE IT IS AGREED AS FOLLOWS:
1. The Parties enter into this AgreemenCto jointly provide for die consistent fin"andial support, management,
promotion and maintenance of the Greenway. The Advisory Committee formed by this agreement shall be
called the Bear Creel: Greenway Joint Powers Committee (JPC).
2. The governing body of each of the Parties shill select an elected official or designee to serve as a
representative on the JPC..Each mvernirg body shall provide to JPC staff official notification of the
appointment; such notification shall be retained in the files of JPC. The JPC shall elect, by a majority of
the members present, a chair and a vice chair can yearly basis. The first.JPC meeting will be held within
thirty (30) days after the Joint Powers Agreement is adopted by all parties. The JPC.shall establish a
gparterly meeting schedule, or a more frequent meeting schedule if necessary, and provide proper notice of
said meetings to the public in accordance with the instructions of the chair and applicable law: Staff support
will be. provided in accordance with Exhibit A, Table II, column B.
3. No decision can be made by JPC unless a quorum is present. A majority oftbe JPC constitutes a quorum
for the transaction of JPC. business. All decisions made by JPC shall be made per simple majority of
members present vote, unless otherwise provided herein.
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13. Cash payments to the Major' Maintenance Fund are shown in Exhibit A. Table II, Column C attached.
14. Notwithstanding any other provision. of this Agreement. to the contrary, in the event insufficient funds are
appropriated for the payments under ilhis Agreement and the member has: no other lawfully available funds,
then the member may terminate this Agreement at the end of its current 5scalYear, with no further liability
or penalty to JPC. The member shall deliver written notice to JP'C of sucli termination no:laterlhan thirty
(30) days from the determination of non-appropriation.
15. Each Party to this Agreement shall maintain self insurance or insurance coverage:
16. Subject to the limitations and conditions of die Oregon Tort Claims Act, ORS 30;360 e1 seq., and Article XI,
Section 7 of the Oregon Constitution, each Party to this Agreement shall hold each other harnhfessfrom and
against liability for damage to life, person, or property arising solely from the negligence of any one or
combination of Parties, their respective officers,,dfvisions, agents, employees,:and.members in providing
services to any Party under this Agreement.
17. This Agreement may nol'be amended, changed or modified in any way, except by written Agreement signed
by all Parties hereto. -
is. This Agreement contains (lie entire Agreement between the.Parties hereto-and sugersedesanyand all prior
express and/or implied statements, negotiations and/or Agreements~between the Parties, either oral or
written.
IN WITNESS WHEREOF, flhe Parties hereby enter into this Agreement.
Each Party, by signature below of its authorized representative, hereby aclahou ledges that it has read this
Agreement, understands it, and agrees to-be bound by its terms and conditions: Each person signing this
Agreement represents and. warrants to. have. the authority to execute this.Agreement.
CITY OF ASHLAND CITY OF CENTRAL POINT
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T 1 Of F N D RD CITY OF PHOENIX ///I / I
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CITY OF TALENT JA K ON COUNT
By: Date By: DA j AN Da e
Go
P11 ministrator
. APP O /
e O'Connor
Assistant County Counsel
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Page 1 / 1
n
Zfohtanb Park QComnn to DATE PO NUMBER
20 E MAIN ST. 7/12/2013 00239
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 000691 SHIP TO:
JACKSON COUNTY ROADS & PARKS
200 ANTELOPE ROAD
WHITE CITY, OR 97503
FOB Point: - Req. No.:
Terms: net Dept.:
Req. Del. Date: Contact: Bruce Dickens
Special Inst: - Confirming? No
Quantity Unit Description Unit Price Ext. Price
1.00 each ANNUAL CONTRIBUTION TO BEAR CREEK 11,950.00 11,950.00
GREENWAY
SUBTOTAL 11950.00
BILL TO: TAX 0.00
FREIGHT 0.00
TOTAL 11,950.00
Account Number. Project Number Amount Account Number Project Number Amount
E 211.12.02.06.60416 11 950.00
Authorized Signature VENDOR COPY
FORM #3 ~~c CITY OF
n ASHLAND
*ucs~La`or a Purchase Order
REQUISITION Date of request: 7 I3 l 3
Required date for delivery:
Vendor Name IL1 ~OCvn r' S
Address, City, State, Zip 2(V fhLtfClipo e 20A T) 1~ i- c(-tTSj, r~ Cf 75~~
Contact Name & Telephone Number 59 l _ -7751 _ h 3 2-0
Fax Number f- if -7L1- j ?3
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached
❑ Small Procurement Cooperative Procurement
Less than $5.000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon
❑ Direct Award Date approved by Council: Contract #
❑ Verbal/Written quote(s) or proposal(s) ❑ State of Washington
Intermediate Procurement ❑ Sole Source Contract #
GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract
$5.000 to $100,000 ❑ Written quote or proposal attached Agency
❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract #
PERSONAL SERVICES ❑ Special Procurement Inter overnmental Agreement
$5,000 to $75,000 ❑ Form #9, Request for Approval Agency ,1
❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council:
❑ (3) Written proposals/wdtten solicitation Date approved by Council: (Dale)
❑ Form #4, Personal Services $5K to $75K Valid until: Date t L ee'r L
Description of SERVICES Total Cost
o rwc~' $ i', IcJO . °6
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
TOTAL COST
❑ Per attached quotelproposal $
Project Number Account Number -
Account Number a-U_-jZ c2 -(-~Lyj~G Account Number-__-__-
'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
IT Director Date Support -Yes l No
By signing this requisition form, 1 certify that the City's public contracting requirements have bQEir satisfied.
Employee Signature: Iry~t~ Department Head Signa
u_a [eater4han.$5,000)
City Administrator:
(Equal to or greater than $25,000)
Funds appropriated for current fiscal year. / NO (~~^nfi ~~A -t7 ~ vr!( v)1 (J? 3
FinanceAirector-(Equal to orgreaterthen $5,000) Date
Comments:
Form #3 - Requisition