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HomeMy WebLinkAbout2013-257 Contract - OBEC Consulting Engineers Contract for PERSONAL SERVICES less than $35,000 CITY OF CONSULTANT: OBEC Consulting Engineers, Inc. ASHLAND CONTACT: Jeff Bernardo, P.E. 20 East Main Street Ashland, Oregon 97520 ADDRESS: 920 Country Club Rd, Suite 100B, Telephone: 541/488-6002 Eugene, OR 97401 Fax: 541/488-5311 TELEPHONE: (541) 774-5590 DATE AGREEMENT PREPARED: 07/10/13 FAX: 541 774-5591 BEGINNING DATE: 07/15/13 COMPLETION DATE: 12/31/13 COMPENSATION: $9,966.00 (see attached proposal) SERVICES TO BE PROVIDED: Provide design, coordination and contract plan preparation for the waterline replacement as art of the Calle Guanajuato Resurfacing Project. Full description on the attached proposal. ADDITIONAL TERMS: FINDINGS: Pursuant to AMC 2.50.120, after reasonable inquiry and evaluation, the undersigned Department Head finds and determines that: (1) the services to be acquired are personal services; (2) the City does not have adequate personnel nor resources to perform the services; (3) the statement of work represents the department's plan for utilization of such personal services; (4) the undersigned consultant has specialized experience, education, training and capability sufficient to perform the quality, quantity and type of work requested in the scope of work within the time and financial constraints provided; (5) the consultant's proposal will best serve the needs of the City; and (6) the compensation negotiated herein is fair and reasonable. NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as follows: 1. Findings / Recitations. The findings and recitations set forth above are true and correct and are incorporated herein by this reference. 2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 6. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 7. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract. 8. Living Wage Requirements: If the amount of this contract is $19,825 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any Subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the notice attached hereto as Ex bit B predominantly in areas where ,na~y it will be seen by all employees. xi?zLj6o-t" -n 9. Indemnification: Consultant agrees to defend, indem and save City, its officers, a ployees and agents harmless from any and all losses, claims, actions, costs, expe es, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in d th), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 10. Termination: a. Mutual Consent. This contract may be terminated at an time b mutual consent of both parties. Contract for Personal Services, Revised 06/13/2013, Page 1 of 5 b. Citv's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Consultant, or at such later date as may be established by City under any of the following conditions: L If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. L Either City or Consultant may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this contract. City by written notice to Consultant of default or breach may at any time terminate the whole or any part of this contract if Consultant fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Consultant shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to the termination date if such work was performed in accordance with the Contract. 11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 14. Insurance. Consultant shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each claim, incident or occurrence. This is to cover damages caused by error, omission or negligent acts related to the professional services to be provided under this contract. C. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property Damage. It shall include contractual liability coverage for the indemnity provided under this contract. d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. e. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or Contract for Personal Services, Revised 06/13/2013, Page 2 of 5 intent not to renew the insurance coverage(s) without 30 days' written notice from the Consultant or its insurer(s) to the City. f. Additional Insured/Certificates of Insurance.. Consultant shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only with respect to Consultant's services to be provided under this Contract. The consultant's insurance is primary and non-contributory. As evidence of the insurance coverages required by this Contract, the Consultant shall furnish acceptable insurance certificates prior to commencing work under this contract. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies; trust agreements, etc. shall be provided to the City. The Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self- insurance. 15. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 17. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Consultant understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further liability to Consultant. Certification. Consultant shall sign the certification attached hereto as Exhibit A and herein incorporated b reference. Consultant: - City of Ashland By G~ By .c.12 DAQ, 0 (7 ''11Signature Departmen rJ~~ Wy f7'"Ov1trl1A-~L. ~Huf6f- Print Name Print Name Title Date W-9 One copy of a W-9 is to be submitted with the signed contract. Purchase Order No. Contract for Personal Services, Revised 06/13/2013, Page 3 of 5 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: ✓ (1) 1 carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are purchased for the business. (3) Telephone listing is used for the business separate from the personal residence listing. (4) Labor or services are performed only pursuant to written contracts. (5) Labor or services are performed for two or more different persons within a period of one year. (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. ~-61-13 Contracto (Date) Contract for Personal Services, Revised 06/13/2013, Page 4 of 5 - • Bridge/Structures • RoadwayiCivo! • Heavy Civil/Industrial Facilities EnvironmenraliPermitting • Survey/Geomaucs - Construction Engineeringllnspection Q s I611S6111/16 u f11611MRS qqw July 5, 2013 Karl Johnson Public Works Engineering Department City of Ashland 51 Winburn Way Ashland, Oregon 97520 RE: Calle Guanajuato Waterline Design OBEC Proposal No. P649-011 Dear Karl: OBEC Consulting Engineers is pleased to provide the City of Ashland with this proposal to provide design, coordination, and contact plan preparation for waterline replacement for the Calle Guanajuato Resurfacing Project. Project Background OBEC understands that the City of Ashland Water Division would like to replace their existing waterline along the Calle Guanajuato between Winburn Way and East Main Street in conjunction with the upcoming resurfacing project. Given that OBEC is already designing the Calle Guanajuato Resurfacing Project for the Ashland Parks Department, the Public Works Department has concluded that hiring OBEC to include the waterline replacement in the project will be most efficient. OBEC has prepared the following proposed scope of services for the project. Scone of Work Task 1 - Project Management and Coordination The major objectives of this task are to gather information about the project, consider opportunities and constraints, and determine the most cost effective solution for the proposed waterline installation. This task will include attending up to two meetings with City staff to discuss the design, as necessary. Monthly invoices and progress reports will be prepared and submitted to the City for months that OBEC is actively working on the project. Task 2 - Waterline Layout and Design OBEC will coordinate with the Water Division and Public Works to determine the most feasible and cost effective alignment for installing the new waterline within the project EUGENE. OR -Corporate 01/ice PORTLAND. OR AREA SALEM, OR MEDFORD, OR VANCOUVER, WA 541.683.6090 503.620.6103 503.589.4100 541.774.5590 360.314.2391 Fax: 541 683 6576 Fax. 503 620 8416 Fax: 503,589,4141 Fax: 541 774,5591 Fax. 300 433 9705 920 Country Club Road. Suite 1008 5000 Meadows Road, Suite 420 3990 Fairnew Industrial Drive SE. Suite 200 831 O'Hare Parkway 1111 Main Street, Sw1e 401 Eugene. Oregon 974016089 Lake Oswego. Oregon 970352224 Salem. Oregon 97302-1166 Medford. Oregon 975044005 Vancouver. Washanuon 98660-2987 www.ahec.com Karl Johnson July 5, 2013 ' ° fANSAElIHG Page 2 ° ENGlNff AS limits. Alignment of the new main will likely be dependent on the relocation plans of other underground utilities within the project, including electric, natural gas, and communications. OBEC shall determine where and how to reconnect existing appurtenances to the new waterline, including fire hydrants, water meters, and other laterals identified by the water division. The City will provide OBEC with the type and size of the new waterline that they would like to have installed, along with the location and size of any additional service laterals to be installed for future capacity. The City will also provide OBEC with any details or specific design standards that the City would like to have followed for design and/or construction. Task 3 -Prepare Advance (90%) Plans, Specifications, & Estimate OBEC shall prepare advance plans, specifications, and construction cost estimate to be incorporated into the bid package for the Calle Guanajuato Resurfacing Project. For budgeting purposes, it is assumed that the waterline plans will consist of: 11 "x17" Utility Plan at 20 scale - 2 sheets ° 11 "x17" Utility Profile at 40 scale - 1 sheet 0 I I "x17" Waterline Details - 1 sheet ° 1 1 "x17" Waterline Standard Drawings - 1 sheet OBEC shall also prepare specifications and special provisions based on the 2008 Oregon Standard Specifications for Construction modified as necessary for the project. In addition, OBEC shall prepare a cost estimate for waterline construction using bid items separate from the rest of the resurfacing project in order to keep the waterline construction costs separate from other construction items. Task 4 -Prepare Final Plans, Specifications, & Estimate Based on comments received from the City, OBEC shall make revisions to the waterline plans, specifications and cost estimate in preparation to produce final (100%) bid documents. OBEC shall provide sealed and stamped bid documents suitable for public bidding. All plans, specifications, and bid items will be incorporated into the Calle Guanajuato Resurfacing Project bid documents. Preparing a standalone bid package is not included in this scope of work. Fee OBEC proposes to complete the project on a time-and-materials basis with a not-to-exceed limit of $9,966. A breakdown of projected hours for each task is attached in Table 1. Project billings will be prepared on a monthly basis based on the attached 2013 OBEC rate sheet. Karl Johnson July 5, 2013 ' CUNSUIlfN6 Page 3 INGINIINS We appreciate the opportunity to present this proposal to you for this project. Please do not hesitate to contact me if you have any questions or need additional information. ((Sincerely, C~ Jeff Bernardo, PE Project Manager/Roadway Group Manager JRB:blh Enclosure ~ ~ Y °n m o m R 0 o a i °i ~ r u < O m T ~ F.E m ~ Z O a m o I I I I I I~ ~ m N ~'N m W F F N O th N 1~ a 7 ~ 2 N o m m Iil w!w V ,~'I IN I I N U Wpy `o loleAllulwptl Iwm 13eAUOo U U ° o II pea7.wea1 a I ° °i W leluawuotlnp3 m"o" o m t7 1 O 00 Z4oa1 00 w R¢NnS N O loAaelnS a, m r IvafoJd o 0 a ioleulplooO a RBBID o ° c O w C .a o °fn rn Z4"10otlo C J m, o O C h ~4oa1 qlm N y N to U QQd° 1S I~~. N U m °o d m leufilsao. ,9m 1,. o o O rolues V ~ ( O N ("16Y'd. 9m.° a N 0 a N N 'Ipalold o a 'IBU3 a ° m ',atlS'JS !.m HI v N ~n Q .n O I w oIo 5r1BH) tlnmO m I JOW !md w L7 ~ ~ letlnupd m °o °w II I e ~Q x N m E E E Q W w w O Imo c n e m 5 y d c _o m U a G v - W O yN N o c E p ~ . c 0 U m = 3 w a ~ y N w m a R E w m m 3 O 6 m a m O d m a d'O ~ v 6LL m a n `~O O N m m Q a 3: a a d a U U rill Bridge/Structures Roadway/Civil . Specifications, Permitting & Utilities Survey/Geomatics Construction Engineering Management ~ ~ coxsunrNC - MINIM 2013 Salary Grade & Hourly Rates Personnel Classification Personnel Classification Principal/Chief Engineer $199 Design Construction Division Manager/Sr. Project Manager $168 Division Manager/Project Manager $141 Project Manager $157 Construction Group Manager $130 Sr. Specifications Engineer $144 Assistant Project Manager $122 Sr. Project Engineer $144 Sr. Engineering Technician $119 Project Engineer 4 $128 Field Engineer 3 $114 Project Engineer 3 $114 Engineering Technician 3 $92 Sr. Roadway/Bridge Designer $108 Field Engineer 2 $90 Utility Coordinator $101 Engineering Technician 2 $78 CAD Manager $101 Engineering Technician 1 $70 Specificiations Technician $101 Environmental Team Lead $99 Administration Bridge/Roadway Designer $90 Director Financial Operations $181 Environmental Specialist $90 Project Coordinator $119 Sr. CAD Technician $86 Contract Administrator $113 CAD Technician 2 $70 IT Manager $99 CAD Technician 1 $55 Project Controller $99 Engineering Intern $55 Administrative Team Lead $92 Sr. IT Specialist 3 $92 Surveying Staff Accountant/Project Accountant $92 Division Manager/Project Manager $141 Administrative Assistant 3 $69 Sr. Project Surveyor $114 Branch Office Administrator $69 Project Surveyor $96 IT Specialist 2 $69 Survey Technician 3 $86 Accounting Specialist 3 $58 Survey Technician 2 $70 Accounting Specialist 2 $58 Survey Technician 1 $55 Secretary 2 $58 Survey/Field Intern $55 Receptionist 1 $55 Travel/Reimbursable Expenses: Mileage: ODOT Current Rate Equipment Charges: Reimbursable job costs will be invoiced at cost. Special equipment @ direct rental cost EUGENE - Corporate Office PORTLAND AREA SALEM MEDFORD 541.683.6090 503.620.6103 503.589.4100 541.774.5590 FAX: 541.683.6576 FAX: 503.620.8416 FAX: 503.589.4141 FAX: 541.774.5591 920 Country Club Road, 5000 Meadows Road, Suite 420 3990 Fairview Industrial Drive SE, 831 O'Hare Parkway Suite 10013 Loke Oswego, Oregon 97035- Suite 200 Medford, Oregon 97504-4005 Eugene, Oregon 97401-6089 2224 Salem, Oregon 97302-1166 www.obec.com ,ice OP ID: SL YY) CERTIFICATE OF LIABILITY INSURANCE 707112/13 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 800-338-1391 CONTACT NAME: ACECIMARSH 888-621-3173 qHC NNO Ert: NC No: 701 Market St, Ste. I100 St Louis, MO 63101 Ea^AIL Jeff B. Connelly ADDRESS: PRODUCER OBEC-01 CUSTOMER ID a: INSURERS AFFORDING COVERAGE NAIC# INSURED OBEC Consulting Engineers INSURERA: Hartford Insurance Company 22357 920 Country Club Road INSURER B: Eugene, OR 97401-2231 INSURER C INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE L UBR POLICY NUMBER M IM POLICY MM UCYDIYYYY LIMITS L S GENERAL LIABILITY EACH OCCURRENCE $ 2,000,00 A X COMMERCIAL GENERAL LIABILITY 34SBWPA4035 03120113 03120114 PREMISES Ea occurrence $ 2,000,00 CLAIMS-MADE 1XI OCCUR MED EXP(Any one person) $ 10,00 PERSONAL B ADV INJURY $ 2,000,000 PROF. LIABILITY EXCLUDED GENERALAGGREGATE S 4,000,00 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMPIOPAGG $ 4,000,00 POLICY N I PRO- n LOC S JECT AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT S 2,000,00 A X ANY AUTO 84UEGPF0127 03120113 03120114 (Ea ecr+denp BODILY INJURY (Per person) E ALL OWNED AUTOB BODILY INJURY (Pet acadenq E SCHEDULED AUTOS PROPERTY DAMAGE $ HIRED AUTOS (Per accident) NON-OWNED AUTOS $ S X UMBREID-A LIAB X OCCUR EACH OCCURRENCE $ 5,000,00 EXCESS DAB CLAIMS-MADE AGGREGATE S 6,000,00 A 84XHGYH1723 03120113 03120114 DEDUCTIBLE S X RETENTION S 1 O OOO $ WORKERS COMPENSADON X WRYTNT OTH- AND EMPLOYERS' LUIORITY A ANY PROPRIETORIPARTNERIEXECUTIVE YIN 84WBGBJ0746 03120113 03120114 E.L. EACH ACCIDENT $ 1,000,00 OFFICERIMEMBER EXCLUDED? ❑ N I A (Mandatory In NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,00 1/ es, descride under DESCRIPTION OF OPERATIONS Celow E.L. DISEASE -POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, H morespace Is required) CALLS GUANAJUATO WATERLINE DESIGN - WHEN REQUIRED BY WRITTEN CONTRACT - CITY OF ASHLAND, OREGON, AND ITS ELECTRED OFFICIALS, OFFICERS AND EMPLOYEES AS ADDITIONAL INSURED TO ABOVE COVERAGES EXCEPT W/C CERTIFICATE HOLDER CANCELLATION CITYOFA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN CITY OF ASHLAND ACCORDANCE WITH THE POLICY PROVISIONS. KARL JOHNSON, E.I.T. ASSOC.ENG 20 EAST MAIN STREET AUTHORIZED REPRESENTATME ASHLAND, OR 97520 Ql.// Co....lti ©1988-2009 ACORD CORPORATION. All rights reserved. ACORD 25 (2009/09) The ACORD name and logo are registered marks of ACORD Client#: 331197 OBECCONE ACORDn, CERTIFICATE OF LIABILITY INSURANCE UATE(MM/DDNYYY) 7/11/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLYAND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTAC NAME: Kibble & Prentice, a USI Co PR M en:206 "1-6300 aC, Ne: 610.362-8528 601 Union Street, Suite 1000 E-MAIL -ADDRESS, Pl.certrequest@kpcom.com Seattle, WA 98101 INSURER(S) AFFORDING COVERAGE NAICk INSURER A: Hudson Insurance Company 25054 INSURED INSURER B : OBEC Consulting Engineers, Inc. INSURER C: 920 Country Club Rd, #1006 Eugene, OR 97401 INSURER D: INSURER E INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OF INSURANCE ADDLSUB POLICY EFF POLICY EXP INSR WVD POLICY NUMBER MMIDO/YYYY MM/DD/YYYY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ T RENTED COMMERCIAL GENERAL LIABILITY DAMAGE PREMISES Ea occunenca $ CLAIMS-MADE 7 OCCUR MED UP (Anyone person) $ PERSONAL &ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER. PRODUCTS - COMP/OPAGG $ POLICY jEa LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident ANYAUTO BODILY INJURY (Per person) $ ALL OWNED SCHEDULED BODILY INJURY Per accident) $ AUTOS AUTOS ( ) HIRED AUTOS NON-0WNED PROPERTY DAMAGE $ AUTOS Per accident $ UMBRELLA LIAR OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION WC STATU- OTH- ANDEMPLOYERS'LIABILITY YIN TQBY LIMITS ANY PROPRIETORIPARTNEWEXECUTIVE E.L. EACH ACCIDENT $ OFFICERIMEMBER EXCLUDED? ❑ N/A (Mandatory In NH) E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ A Professional AEE7254302 9125/2012 09/25/201 $5,000,000 per claim Liability $5,000,000 annl aggr. DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, AddBlonal Remarks Schedule, If more space Is required) Project Name: Calle Guanajuato Waterline Design CERTIFICATE HOLDER CANCELLATION City of Ashland SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Attention: Karl Johnson, E.I.T. ACCORDANCE WITH THE POLICY PROVISIONS. Associate Engineer 20 East Main Street AUTHORIZED REPRESENTATIVE Ashland, OR 97520 ~'J ©1988.2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) 1 of 1 The ACORD name and logo are registered marks of ACORD #S10449159/M7962336 SXFJU F~ Page 1 / 1 CITY OOI.,r~. 1 Y RECOI -A S H LAND DATE PO NUMBER 20 E MAIN ST. 8/5/2013 11772 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 010507 SHIP TO: Ashland Public Works OBEC CONSULTING ENGINEERS (541) 488-5587 920 COUNTRY CLUB ROAD STE 100B 51 WINBURN WAY EUGENE, OR 97401-6089 ASHLAND, OR 97520 FOB Point: Req. No.: - Terms: Net Dept.: Req. Del. Date: Contact: Karl Johnson Special Inst: Confirming? NO Quantity - Unit Description Unit Price Ext. Price Calle Guanajuato Waterline Replacement 9,966.00 Project consists of Professional Enqineerinq for the desiqn, coordination and contract plan preparation for the waterline replacement as part of the Calle Guanajuato Resurfacinq Project. Contract for Personal Services Beqinninq date: 07/15/2013 Completion date 12/31/2013 SUBTOTAL 9 966.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 9,966.00 ASHLAND, OR 97520 Account Number Project Number ' Amount Account Number ' Project Number Amount E 670.08:18.00.70420 E 201225.120 9,966.00 r" Authorized Signature VENDOR COPY FORM#3 CITY OF A request for a Purchase Order ASHLAND REQUISITION Date of request: t 07/16/13 Required date for delivery: ASAP Vendor Name OBEC Consulting Engineers, Inc. Address, City, State, Zip 920 Country Club Rd, Suite 1008, Eugene, OR 97401 Contact Name & Telephone Number Jeff Bernardo, (541) 774.5590 Fax Number (541) 774.5591 SOURCING METHOD ❑ Exemot from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached ❑ Small Procurement Cooperative Procurement Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ Stale of Oregon ❑ Direct Award Date approved by Council: Contract # ❑ Verbal/Written quote(s) or proposal(s) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5.000 to $100.000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes attached ❑ Form #4, Personal Services $5K to $75K . Contract # PERSONAL SERVICES El Special Procurement Intergovernmental Agreement $5.000 to $75.000 ❑ Form #9, Request for Approval ❑ Agency ® Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council: ❑ (3) Written proposals attached Date approved by Council: (Date) ❑ Form #4, Personal Services $5K to $75K Valid until: Dale Description of SERVICES Total Cost Calle Cuanaiuato Waterline Replacement The proposed project consists of Professional Engineering for the design, coordination and contract plan preparation for the waterline replacement as part of the Calle Guanajuato Resurfacing Project. $9,966.00 Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST ❑ Per attached quotelproposal $ Project Number 201225.120 Account Number 670.08.18.00.704200 Account Number Account Number 'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support -Yes/No By si nia this r uisition form, t certify that the City's public contracting requirements have been satisfied. Employee Signature: Department Head Signature: Ma r. .o ~2t i ~~(G l ~j (Equal to or greater than $5,000) City Administrator: n I (Equal to or greaterthan$25,000) Funds appropriated for current fiscal year. Es / NO b vi ky Fina ce Director- (Equal to or greater than 55,000) Date l Comments: Form#3-Requisition -