HomeMy WebLinkAbout2013-303 Contract - Hadley Roofing
Contract for GOODS AND SERVICES Less than $25,000
CITY OF CONTRACTOR: Hadley Roofing, Inc.
ASHLAND CONTACT: Rick Hadley
20 East Main Street
Ashland, Oregon 97520 ADDRESS: 1995 Fairlane Drive Medford, OR 97501
Telephone: 541/488-6002
Fax: 541/488-5311 TELEPHONE: 541-779-9545
DATE AGREEMENT PREPARED: August 15, 2013 FAX: 541-772-2068
BEGINNING DATE: X?K2o1 COMPLETION DATE: lyy,
l~
COMPENSATION: $18,065.00
GOODS AND SERVICES TO BE PROVIDED: Re-roofing Lithia Park Shop Roof as listed in proposal item B
with Snap Lock Fasteners. Re-roofing Lithia Park Band Shell Restroom as listed in proposal in item A. Cotton
Restroom in Lithia Park as listed in proposal item A. Re-roofing restroom at Tennis Courts as listed in proposal
item A.
ADDITIONAL TERMS: N/A
NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the
CITY AND CONTRACTOR AGREE as follows:
1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and
expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and
materials required for the proper performance of such work.
2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel
assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned
in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are
so registered, licensed and bonded. Contractor must also maintain a current City business license.
3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later
than the date indicated above and start performing the work under this contract by the beginning date indicated
above and complete the work by the completion date indicated above.
4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and
expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the
contract be prematurely terminated, payments will be made for work completed and accepted to date of termination.
Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00, unless a
separate written contract is entered into by the City.
5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of
City.
6. Statutory Requirements: ORS 279B.220, 279B.225, 279B.230, 2798.235, ORS Chapter 244 and ORS 670.600 are
made part of this contract.
7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract
is $19,825 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a
living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor
who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached
hereto as Exhibit B predominantly in areas where it will be seen by all employees.
8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless
from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from
injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of
whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited
to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this
contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs,
judgments, or other damages, directly, solely, and proximately caused by the negligence of City.
9. Termination:
a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties.
b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing
and delivered b certified mail or in person.
Contract for Goods and Services Less than $25,000, Revised 06/13/2013, Page 1 of 7 /
C,
C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery-of
written notice to Contractor, or at such later date as may be established by City under any of the following
conditions: /
i. If City funding from federal, state, county or other sources is not obtained and continued at levels
sufficient to allow for the purchase of the indicated quantity of services;
ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way
that the services are no longer allowable or appropriate for purchase under this contract or are
no longer eligible for the funding proposed for payments authorized by this contract; or
iii. If any license or certificate required by law or regulation to be held by Contractor to provide the
services required by this contract is for any reason denied, revoked, suspended, or not renewed.
d. For Default or Breach.
i. Either City or Contractor may terminate this contract in the event of a breach of the contract by
the other. Prior to such termination the party seeking termination shall give to the other party
written notice of the breach and intent to terminate. If the party committing the breach has not
entirely cured the breach within 15 days of the date of the notice, or within such other period as
the party giving the notice may authorize or require, then the contract may be terminated at any
time thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Contractor's performance of each and every obligation and duty under
this contract. City by written notice to Contractor of default or breach, may at any time terminate
the whole or any part of this contract if Contractor fails to provide services called for by this
contract within the time specified herein or in any extension thereof.
iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or
c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such
termination or modification. However, upon receiving a notice of termination (regardless whether such notice is
given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under
this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination,
Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are
or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to
the termination date if such work was performed in accordance with the Contract.
10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City.
Contractor shall have the complete responsibility for the performance of this contract.
11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated
against minority, women or emerging small businesses enterprises in obtaining any required subcontracts.
Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor
understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to
City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any
requirement of ORS 279A.110 or the administrative rules implementing the Statute.
12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an
asbestos abatement license.
13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work
without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be
void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all
persons employed by them, and the approval by City of any assignment or subcontract shall not create any
contractual relation between the assignee or subcontractor and City.
14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible
in the performance of the contract work set forth in this document.
15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of
any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to
the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a
QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has
instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing
business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in,
or delegate duties under, the Contract.
16. Insurance. Contractor shall at its own expense provide the following insurance:
a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to
provide Oregon workers' compensation coverage for all their subject workers
b. General Liability i surance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,000, 1 000,000 $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property
Damage. It shall include contractual liability coverage for the indemnity provided under this contract.
C. Automobile Liabilit insurance with a combined single limit, or the equivalent, of not less than Enter one:
Contract for Goods and Services Less than $25,000, Revised 06/13/2013, Page 2 of 7
1 /
$200,000, $500,00 $1,000,000 r Not Applicable for each accident for Bodily Injury and Property Damage,
including coverage for fired or non-owned vehicles, as applicable.
d. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or
intent not to renew the insurance coverage(s) without 30 days' written notice from the Contractor or its insurer(s) to
the City.
e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its
elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only
with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages
required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work
under this contract. The contractor's insurance is primary and non-contributory. The certificate will specify all of the
parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If
requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The
Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self-
insurance.
17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws
of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or
proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and
the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within
the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal
forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the
District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized
representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be
construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United
States Constitution, or otherwise, from any claim or from the jurisdiction.
18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE
PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT,
MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR
THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR
REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT.
CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT
HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITIONS.
19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and
authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor
understands and agrees that City's payment of amounts under this contract attributable to work performed after the
last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow
City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In
the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this
contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further
liability to Contractor.
20. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public Contracting Officer is
required before any work may begin under this contract.
21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by
reference.
Contract for Goods and Services Less than $25,000, Revised 06/13/2013, Page 3 of 7
Contra tor: ` City of Ashl
By By
Signa ure Departm"entHead
L ~ e ' kn I
Pri t Nam Print Name
Title Date
W-9 One copy of a W-9 is to be submitted with 0~ 6
the signed contract. Purchase Order No.
fO f6ffl1
Contract for Goods and Services Less than $25,000, Revised 06/13/2013, Page 4 of 7
EXHIBIT A
CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the
number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be
issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from
backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is
subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS
has notified it that it is no longer subject to backup withholding. Contractor further represents and
warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the
Contract, when executed and delivered, shall be a valid and binding obligation of Contractor
enforceable in accordance with its terms, (c) the work under the Contract shall be performed in
accordance with the highest professional standards, and (d) Contractor is qualified, professionally
competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury
that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on
behalf of the entity designated above and authorized to do business in Oregon or is an independent
Contractor as defined in the contract documents, and has checked four or more of the following
criteria:
V (1) 1 carry out the labor or services at a location separate from my residence or is in a
specific portion of my residence, set aside as the location of the business.
y/ (2) Commercial advertising or business cards or a trade association membership are
purchased for the business.
(3) Telephone listing is used for the business separate from the personal residence listing.
(4) Labor or services are performed only pursuant to written contracts.
(5) Labor or services are performed for two or more different persons within a period of one
year.
(6) I assume financial responsibility for defective workmanship or for service not provided
as evidenced by the ownership of performance bonds, warranties, errors and omission
insurance or liability insurance relating to the labor or services to be provided.
Vo~13
r
Contr or at )
Contract for Goods and Services Less than $25,000, Revised 06/1312013, Page 5 of 7
10:40 RUG 20, 2013 FAX NO: 772-8235 #100076 PAGE: 2/4
-a7C R CERTIFICATE OF LIA131LITY INSURANCE or lC Ott DATE(MMIDDfYYYY)
V 08/20/13
THIS CERTIFICA E ONLY AND CUNI-EKS NU KIL+HIS UYUN 111h (;VKI U-IUAI C KULUtK. IKIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
mrvn IN\r. nano bVluwaw uv .1 .Orr 6monnL n.oVnGG, a,r rrHW,r(L...)......a --.A..... J. vovonv vLTrvn re W.~rvoe,. wy.- a.
the term. and Pd.dith,.. of tho polioy, ocrinin pollolae may r.quiro an ondoreemenl. A.tat.m.nt on thin eortincole dooc not o.-.&r right. to tho
certificate holder in lieu of such endorsement(s).
PRODUCER NAME: _
Inaurnncc Mar7cctplace, Ino. UNCA No, Eld): (NC, N.):
M
1998 Skypark Dr Suite 100 ADDRESS:
5410-77950177 FaX:FAX 772-8235 f.IlATntIPR IMV
Phone INSURER(S) AFFORDING COVERAOE NAICA
INSURED INSURER A: Starr
Hadley Roofing Inc INSURER B: Allied Insurance Group 26093
Richard, Hadley
1995 )rasrlane Drive INSURER0 _
Medford OR 97501 INSURERD:
INSURER E :
INBUI<tK F .
GOVGRA6C0 CIGRTIFICATC NUMOCR. II NUM9Ene
THIS IS TO CIrTIFY THAT THE r'OLICIE9 UI INSURANCE LISTED BELOW HAVE DLZNISSUED I'U'I'HE INSURFA NAAICD ABOVE FUIi'rHE PUL CY YE U '
INDICATED. NOTW I HENANUINC ANY REQUIREMENT, TERM OR CONDITION OF ANY CON TRACT OR OTI ICr DOCUMENT' WI'I H RESPECT TO WHICH THIS
CERTIFICATE. MAY DE ISSlIGO OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SIIBIECT TO ALL THE TERMS,
EXCI USIONR AND CONDITIONS OF SUCH I'OLICIES. LIMITS SHOWN MAY IiAVO D=EN REDUCED SY PAID CLAIMS.
aTfi TYPE OF INSURANCE ~AVR WVD POLICY NUMDCK MM16D 71IV DbFrY'O 1.1"^lY
GENERAL LIABILITY FArl l r.N'RRFNCF' sl,nnn.nnn
-URZRIE-R)
A X COMMFRCw-GWGRAL LIABILITY Or PGGLO143101 04/02/13 04102/14 PREMISrs(ro to rnmkm) SExcluded
I CLAIMS-MADE Fx~ OCGUR MR) FXP (Mv Ulm nm:am) a 5 , 0 0 0
X YCIa.SUNAL S AUV INJURY ;1,000,000
• GNGnaI ar.A.N~c.<,. t'D, npO, OOO
004 L AOOItLOATC LIMIT ArP[.ICG PrnI PRnnijr.Ts-T:nMP/rlPArr @ 2, 000, 000
Illotw,`1 JEL~I• ° LOS. .S
COMBINED SINGI.F. 11MIT
AUTOMOBILE LIAOILITY 1
anQ 5,000,000
B JXANVAUTL) ACP7506025030 04/01/14 (1Ee Eq acd kcldenl) I IPcr8 ALL OWNED AUTOS UODILY IWURY(Per eMdenl) $
SUntUUI.rN AU I W pROPCRTY DAAMGC
HIRFDAIITOS.. (Prr ocadud)
NON.OWNEDAUTOS $
K
UMBRELLA UAB UCCUK EACH OCCURKENCE $
CAl:t33 uAe f~.l AIMCMAIIF AUGKEGAI t 5
uEUUCI:BLE $ RETEN71.1N $ S
WORKERS COMPENSATION TORY FATU- ra
AND EMPLOYERS'LIABILRY YIN - - .5
ANY I'RUI'HILIORIPARTNEWEXECUTNFj1 1A C.L. EAD I ACCIDENT S - _
OFFICCRIMCAIBER E%CLUDED'! ~f
(Mandatory in Nl{) EL DISEASE-EA EMPLOYE S
IF ycFl dcswibm, miler C. L. UIOLAGC-r'OLICY LIMIT R
uEbuhrr I JUN Ul- UrhHA I IUN:i Urlow
DESCRIPTION OF OPERAIJONS I LOCATIONS/VEHICLE3 AkU4-ll ACORD 101. Atl ono 111.1kS SchedWC, irmore epeea is r".lmd)
additional D.nsd
CERTIFICATE HOLDER _ CANCELLATION '
SHOULD ANY OF THE ABOVE DFSCRIBED POLICIES BE CANCULLCD BEFORE
OTTv07A T iE PIRAYIONDATCTITGRGCP,NOTICGWILLBEDELNEREDIN
city of Ashland AUCONUANLC WI I n Int r0LIOY YKOV15101,16.
541-488-5314
;1YYOG• DS OTG4L T.,enacn rtc.rtcacn.AYNr. ,
20 E Main Sts
Ashland OR 86520 R. Scott Weaver, C1C -
d 7888.2009 ACORD CORPORATION. All rights reserved.
ACORD £D (2000100) The ACORD namo and 1.00 aro rogiclored mnrl<e of ACORD
10:40 AUG 20, 2013 FAX NO; 772-8235 0100076 PAGE; 374
COMMERCIAL
GENERAL LIABILITY
CG 20901001
THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ R CAREFULLY.
ADDITIONAL INSURED OWNERS, LESSEES OR
CONTRACTORS -SCHEDULED PERSON OR
ORGANIZATION
This endorsement mqdlfles Ind IMnre nrnrAdo J u[Kjor f n f II uAnn• .
COMMERCIAL GENERAL LIABILITY COVERAGE PART
_.SCHEDULE _
Name of Person or Organization;
lonkot ac roqulrad by wrltfen contmet on o primary & non-wntrlbutory baeta.
(If no on" appears above, Informatlon required to complato this endorsoment will be shown in tho
De6lara0ol)s as applicable tgthls endorsement.)
' A. SAMInn II -Who Is An Insured Is amended to include as an Inaured the pot.on or C;Ci:at!C^
shown In the 5cnauulu, but uldy wIU I nisspaut to IlablllLy 4I.111tg and ul yuur u1 Idu6 ty aped 40.1
performed roe that insured.
G. With mDpoctte the Inouranoo afforded to.these oddltlonol In6urcds, tho following crtolustan la .
adrlnd:
7„ Excruarons
Thly blsumnca does not apply to "hndlly InJnry" or "properly dnmode'I oMpj lydng of R1
/,"):.II M.. Ineludh wbAele. cAe . ul...e.i R...-.Imhod In ee4u wIkka oh. .
u~nrL, nn the nrnJent rnther fhnn cnr.A.-a, m~lntnnnlv.n or ronoirv ) loi he narfmvm ml hl, nr
on behalf of the additlonnl Insured (s) at the situ of the cuvered operations has been
completed; or
(2) That portlon of your work" out of whIch.the Injury or damage arises has been put to
its InwnrtP.1i I I%A by H l ly pw1 III III'arHH III/.H I kv I I I It IHr I I IHI I H Ilnrllel' Ill ll uHn111r it,' .
vuhnnntractor cnpaped In performina operations for a principal es a part of the same
project
CG 20 10 10 01
10:41 AUG 20, 2013 FAX NO: 772-8235 4100076 PAGE: 414
COMMERCIAL.
GENERAL LIABILITY
CG20371001
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRAGI URS COMPLETED OPERATIONS
Thlo ondoroomont lnodlflsa Insurance provldod undertho following:
COMMERCIAL OENERAL LIABILITY COVSRACG PART
SCHEDULE
Name ofPoeson or Organization:
Dinnhut as t tcyuh and by V h LYC YI m fIICn 4V IIII ouL
Location And Description of Complatod Operations: '
(If nn entry nplion rc nlhnva Infnrmntinn rar,ulrarl to nmmii~ata thla anrlnraamonhwnl bo rhown in tho
Declarations as applicable to this endorsement.) '
Section 0-Who Is An Insured Is Amended to include as an Insured tho parson orolganIzatlon
shown In d,c 9cF.adul a, Lutunh• wltli ra.poct b~ II ability arlclua out of "your w-i ..l tlw Ivoullop
aeslgllatec anc oescrleeo in me ooneouic OT tnle endoreement performea for mat Ineurea and
Included In the "products-nnmp.eted operatlons hazard".
00 20 371 o 01
wwwsaif.com '
OREGON WORKERS COMPENSATION Palf
CERTIFICATE OF INSURANCE poration
CERTIFICATE HOLDER:
CITY OF ASHLAND
20 EAST MAIN STREET
ASHLAND, OR 97520
The policy of insurance listed below has been issued to the insured named below for the
policy period indicated. The insurance afforded by the policy described herein is subject to
all the terms, exclusions and conditions of such policy.
POLICY NO. POLICY PERIOD ISSUE DATE
439370 10/01/2012 to 10/01/2013 08/19/2013
INSURED: BROKER OF RECORD:
HADLEY ROOFING INC
1995 FAIRLANE DR
MEDFORD, OR 97501-4124
LIMITS OF LIABILITY:
Bodily Injury by Accident $1,000,000 each accident
Bodily Injury by Disease $1,000,000 each employee
Body Injury by Disease $1,000,000 policy limit
DESCRIPTION OF OPERATIONS/LOCATIONS/SPECIAL ITEMS:
IMPORTANT:
The coverage described above is in effect as of the issue date of this certificate. It is subject to change
at any time in the future.
This certificate is issued as a matter of information only and confers no rights to the certificate holder.
This certificate does not amend, extend or alter the coverage afforded by the policies above. This
certificate does not constitute a contract between the issuing insurer, authorized representative or
producer and the certificate holder.
r
AUTHORIZED REPRESENTATIVE
President and CEO
400 High Street SE
Salem,OR 97312
P: 800.285.8525
F: 503.373.8020
Policy_Certift ate -Cetlfi teOnmurance
Z'd 890ZZLL1179 61-1110021 01PEH d1?b:60CL 616nV
HADLEY..ROOFINQ-2 INC
1995 Fairlane Drive
Medford, OR 97501
Phone (541) 779-9545
Fax (541) 772-2068
h a d E eyroo fingi n cPyahoo.com
August 19, 2013
City of Ashland
20 East Main Street
Ashland, OR 97520
Re: Re-Roofing
To Whom It May Concern,
Hadley Roofing, Inc will be complying with all OSHA safety rules and regulations while
performing work for The City of Ashland on the Lithia Park Shop Roof, the Lithia Park Band
Shell Restroom, the Cotton Restroom in Lithia Park, and the Tennis Courts as requested.
Thank You,
Richard E. Hadley
President
£'d 890ZZLL lb9 Bulloobj AeIPeH d4ti:60 £6 6l BaH
Hadley Roofing, Inc.
1995 Fairlane Drive
Medford, OR 97501
Phone: (541) 779-9545 Fax: (541) 772-2068
License No. 44133
Proposal Submitted To: Ashland Parks & Recreation Date: 8/13113
Strea: 340 S. Pioneer street Job Name: Parks & Rec. Warehouse
City, State and Zip Code: Ashland, OR 97520 Job Location: Ashland, OR
Attention: Brace Dickens Tenant: Same
Phone: 552-2252 lob Phone: Unknown
Email: bruce.dickons@ashland.or.us Proposal Submitted By: Richard F. Hadley
We hereby submit specifications and estimates for re-roofing the warehouse at the above job address with your
choices of the following:
A. We will remove the existing roofing and dispose of the debris. We will install 30 pound felt paper, 26-
gauge 3' wide colored hi-rib (with exposed fasteners) metal roofing, including all trims and flashings as
per manufacturer's (Bruce & Dana, Inc.) specifications. We will remove the air vents and install a
vented ridge system. The cost will be $8,934.00.
B. We will remove the existing roofing and dispose of the debris. We will install 30 pound felt paper, 24-
gauge snap-lock (with hidden fasteners) metal roofing, including all trims and flashings as per
manufacturer's (Bruce & Dana, Inc.) specifications. We will remove the air vents and install a vented
ridge system. The cost will be $11,240.00.
C. We will replace any damaged wood on a time and materials basis.
All work will be. done complete as per manufacturer's recommendations.
There will be a ten year workmanship guarantee on the work that we do; starting the day the job is complete.
Upon acceptance, after indicating your choices by circling the corresponding letters, please sign and return a
copy so we may schedule your work to be done.
We Propose hereby to famish material and labor-complete in accordance with above specifications, for the stun of.
Prices as listed above.
Payment to be made as Follows: Payment in full upon completion of the job.
All material is guaranteed to be m specified. An work to be completed in a workman like aunn¢
according to standard practices. Any alteration or deviation from above specir,rations involving
ettm costs ail l he csecuted only upon orders, and win became an extra charge over and above the
estimate. All ayneemeat contingent upon sWces,accidents, or delays beyond our control. Owner Authorized Signature: /Pa,4csr(f, Nad~ri Hadley Rooting,lne.
to carry fare, torando and other necessary inat a s% Our workers are fully covered by Workmen's
Compensation [nsranum Hadley Roofing is not responsible for debris or dust filtration when
«movin6 eziAing roofs_APoi 30 dsyr•Ince fee of Z°/. per month is charged on nll past Juc Nom:]tis poposd nvy bo anhMwn byusirmrsacred,dmh,lo nays
a¢oovb.
ACCEPTANCE OF PROPOSAL - The above prices, specifications and
conditions are satisfactory and are hereby accepted. You are authorimd to do
the work as specified. Payment will be made as outlined above. In the event
this agreement is not paid as agreed, then reasonable attorney's fees and Date of acceptance
collection costs even though no suit or action is filed will be paid, however,
if a suit or action is filed, the amount o€such reasonable attomey's fees shall Signature
be fixed by the Court or Courts in which the suit or action, including any
appeals therein, is tried, heard or decided
ti'd 990ZZLLl49 6uilooZjAelPEH dOZ:EO£L£btmv
Hadley Roofing, Inc.
1995 Fairlane Drive
Medford, OR 97501
Phone: (541) 779-9545 Fax: (541) 772-2068
License No. 44133
Proposal Submitted To: Ashland Parks & Recreation Dale. 8/13113
Street: 340 S. Pioneer Street Job Name: Ash. Parks & Rec. Tennis Court Restroom
City, State and Zip Code: Ashland, OR 97520 Job Location: Ashland, OR
Attention: Bruce Dickens Tenn[-. Same
Phone'. 552-2252 Job Phone: Unknown
Email: bruce.dickeos@ashland.onus Proposal Submitted By. Richard E. Hadley
We hereby submit specifications and estimates for re-roofing the tennis court restroom at the above job address
with your choices of the following:
A. We will remove the existing roofing (including the two unused pipes) and dispose of the debris. We
will install 30 pound felt paper, 26-gauge 3' wide colored hi-rib (with exposed fasteners) metal roofing,
including all trims and flashings as per manufacturer's (Bruce & Dana, Inc.) specifications. The cost
will be $2-108.00-
B- We will remove the existing roofing (including the two unused pipes) and dispose of the debris. We
will install 30 pound felt paper, 24-gauge snap-lock (with hidden fasteners) metal roofing, including all
trims and flashings as per manufacturer's (Bruce & Dana, Inc.) specifications. The cost will be
$2,556.00.
C. We will replace any damaged wood on a time and materials basis.
All work will be done complete as per manufacturer's recommendations.
There will be a ten year workmanship guarantee on the work that we do; starting the day the job is complete.
Upon acceptance, after indicating your choices by circling the corresponding letters, please sign and return a
copy so we may schedule your work to be done.
We Propose hereby to furnish material and labor-complete in accordance with above specifications, for the sum of-.
Prices az listed atwve.
Payment to be made as Follows: Payment in full upon completion of the job.
All material is gearanteed to be as specifted..411 work to be completed in a workman like manner
accordingtosumdardpreetices. Any alteration or deviation from above speciiicriimn inwhiag
"an costs will be executed only upon orders, and wi11 become in extra charge over and above the p
estimate. All agecmemcordingeal upon,tr&es,weidents, or delays beyond our control. Owner Authorized Signature: ARiskrdE&AZ Hadley Roofing Inc.
to.any fire, torredo am ethn necessary insamnce. Our wosk.m arc fully crovertd by Woek..'s
Compctuaticnmsmanm Hadley Roofing is not responsible for debris" dent filtration when
remosing"istiogroore.AR.r30 days a late ft, o12% per month is ebarged on all pastdue trot, tuispmpmslenybewithdr bywifnotw ptamitN 30&)z
ace... ft.
ACCEPTANCE OF PROPOSAL - The above prices, specifications and
conditions are satisfactoryand are hereby accepted. You areauthorized to do
the work as specified Payment will be made as outlined above. In the event -
this agreement is not paid as agreed, then reasonable attorney's fees and Date of acceptance
collection costs even though no suit or action is filed will be paid, however,
if a suit or action is filed, the amount of such reasonable attorney's fees shall Signature
be fixed by the Court or Courts in which the suit or action, including any
appeals therein, is tried, heard, or decided
£'d 89OZZLLL179 6uilooZjAelPaH dOZ:£0£t£l6ny
. ~na~tcaaal
Hadley Roofing, Inc.
1995 Fairlane Drive
Medford, OR 97501
Phone: (541) 779-9545 Fax: (541) 772-2068
License No. 44133
Proposal Submitted To: Ashland Parks & Recreation Date: 8/13J13
Street: 340 S. Pioneer Street Job Names Ash. Parks & Rec. Bandshell Restriction
City, State and Zip Code: Ashland, OR 97520 Job Location: Ashland, OR
Attention: Bruce Dickens Tenant: Same
plume; 552-2-152 Job Phone: Unlmawn
Email: bruce.dickensCamhlandor_tu Proposal Submitted By: Richard E. Hadley
We hereby submit specifications and estimates for re-roofing the Bandshell Restroom at the above job address
with your choices of the following:
A. We will remove the existing roofing and dispose of the debris. We will install 30 pound felt paper, 26-
gauge 3' wide colored hi-rib (with exposed fasteners) metal roofing, including all trims and flashings as
per manufacturer's (Bruce & Dana, Inc.) specifications. The cost will be $2,487.00.
B- We will remove the existing roofing and dispose of the debris. We will install 30 pound felt paper, 24-
gauge snap-lock (with hidden fasteners) metal roofing, including all trims and flashings as per
manufacturer's (Bruce & Dana, Inc.) specifications. The cost will be $3,017.00.
C- We will replace any damaged wood on a time and materials basis.
D. We will replace one 2'x4' skylight with a similar sized skylight made by Velux. The cost will be
$328.00.
E. We will replace two 2'x4' skylights with similar sized skylights made by Velux. The cost will be
$592.00.
All work will be done complete as per manufacturer's recommendations.
There will be a ten year workmanship guarantee on the work that we do; starling the day the job is complete.
Upon acceptance, after indicating your choices by circling the corresponding letters, please sign and return a
copy so we may schedule your work to be done.
We Propose hereby to furnish material and labor-complete in accordance with above specifications, for the sum of
prices as listed above.
Payment to be made as Follows: Payment in full upon completion ofthejob.
All material is guaranteed to be as specified. All work to be completed in a workman like emouncr
acemiing to standard practices. Any alteramn a deviation ham above specifications involving
cones costs will be exeouled oniy upon orders, and will become an extra darge over and above the
estimate. All agteernwt contingent upon strikes, accidents, ordelays beyond our control. Owner Authorized Sigunure: AoiC_ Hadley Roofing, Inc.
to carry fire, male and other luceanry imwanm Ourworkors arc fully co,mmd by Workmev'.
Compensation bsuancc. Radley Roofing is not responsible for debris or dust filtration when
removing existing roots. After 30 days a late fee of Z% Per month is charged on all past due Now 71dspmmmt any he whhdr by us weal uceptel wnhin rot days
amounts.
ACCEPTANCE OF PROPOSAL -'The above prices, specifications and
conditions are satisfactory and are hereby accepted. You are authorized to do
the work as specified. Payment will be made as outlined above. In the event
this agreement is not paid as agreed, then reasonable attomev s fees and Date of acceptance
collection costs even though no suit or action is filed will be paid, however,
if a suit or action is filed, the amount of such reasonable attorney's fees shall signature
be fixed by the Court or Courts in which the suit or action, including any
appeals therein, is tried, heard, or decided.
Z'd 99OZZLLLt9 6wjoo~jAeIP13H dOZ:£OSL£L6nv
I
~rro~iaeu8
Hadley Roofing, Inc.
1995 Fairlane Drive
Medford, OR 97501
Phone: (541) 779-9545 Fax: (541) 772-2068
License No. 44133
Proposal Submitted To: Ashland Parks &Reaeation Date: 8113113
Street: 340 S. Pioneer Street Job Name: Ash. Parks & Rec. Cotton Memorial Bldg.
City: State and Zip Code: Ashland, OR 97520 - Job Location: Ashland, OR
Attention: Bruce Dickens Tenant: Same
Phone: 552.2252 Job Phone: Unknown
Email: bmce.dickensa~azhland.or.lls Proposal Submitted By. Richard E. Hadley
We hereby submit specifications and estimates for re-roofing the Cotton Memorial Building at the above job
address with your choices of the following:
A. We will remove the existing roofing and dispose of the debris. We will install 30 pound felt paper, 26-
gauge 3' wide colored hi-rib (with exposed fasteners) metal roofing, including all trims and flashings as
per manufacturer's (Bruce & Dana, Inc.) specifications. The cost will be $2,230.00.
B_ We will remove the existing roofing and dispose of the debris. We will install 30 pound felt paper, 24-
gauge snap-lock (with hidden fasteners) metal roofing, including all trims and flashings as per
manufacturer's (Bruce & Dana, Inc.) specifications. The cost will be $2,679.00.
C. We will replace any damaged wood on a time and materials basis.
D. We will replace one 2'x4' skylight with a similar sized skylight made by Velux. The cost will be
$328.00.
E. We will replace two 2'x4' skylights with similar sized skylights made by Velux. The cost Mll be
. $592.00.
All work will be done complete. as per manufacturer's recommendations.
There will be a ten year workmanship guarantee on the work that we do; starting the day the job is complete.
Upon acceptance, after indicating your choices by circling the corresponding letters, please sign and return a
copy so we may schedule your work to be done.
We Propose hereby to furnish material and labor-complete in accordance with above specifications, for the stun of
Prices as lismd above.
Payment to be made as Follows: Payment in fiill upon completion ofthe job.
NI matenal u guaranteed to be as specified. An work to be completed ie a workman like manner
acoordingtostaadmdpractions. Any atterationordeviation from above syecificationsimrolvdng
extra costs will be executed only upon orders, and will become an coma charge over and above the >
estimate. All agreement contingent upon strikes, accidents. u delays beyond our control- Owner Authorized Signature: Xl'A e(,F f7a!c4 Hadley Roofing, Inc.
to awry tire, tornado and oNer neassmy inevr nm Our coed.". ore fully covered by Workmen's
Compensatim lnsurance. Hadley Roofing is non responsible for debris or dust filtration when
remosinl.'eavrmbroofs.After. 30daysa lakfmof2%per month echar=ed oa an pastdee Noic This prapaal nuy be wdanwn by ifaota:crytd u:a'vt 30 dare
accounts
ACCEPTANCE OF PROPOSAL -The above prices, specifications and
conditions are satisfactory and are hereby accepted. You are authorized to do
the work as specified. Payment will be made as outlined above. In the event
this agreement is not paid as agreed then reasonable attorney's fees and Date of acceptance
collection costs even though no suit or anion is filed will be paid, however,
if a suit or action is filed, the amountof such reasonable attorney's fees shall Signature
be fixed by the Court or Courts in which the suit or action, including any
appeals therein, is tried, heard, or decided
l,'d 890ZZLLL79 6uijoobjAelPeH d0Z£0£l£l6
y CI11 1" Co iL'I: R Page 1/ 1
Ashland Park Commission. I DATE PO NUMBER
20 E MAIN ST. 9/3/2013 00267
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 002983 SHIP TO:
HADLEY ROOFING INC
1995 FAIRLANE DRIVE
MEDFORD, OR 97501
FOB Point: Req. No.:
Terms: net Dept.:
Req. Del. Date: Contact: Bruce Dickens
Special Inst: Confirming? NO
"Qnanti Unit Description - , Unit Price Ext. Price
Re-Roof Restrooms & Shop at Lithia Park 18,065.00
Metal Roofinq
Contract for Goods & Services
Beqinninq date: 08/28/2013
Completion date: 09/18/2013
SUBTOTAL 18 065.00
31LL TO: TAX 0.00
FREIGHT 0.00
TOTAL 18,065.00
Account Number' Project Number;;. _ Amount Account Number - Project Number Amount
E 411.12.00.00.70420 E 000037.999 18 065.00
Auth ed Signature VENDOR COPY
FORM #3 CITY OF
A request for a Purchase Order ASHLAND
REQUISITION Date of request: g IWl f3
Required date for delivery:
Vendor Name QD El Al (o jN`•
Address, City, State, zip 19 qA5 r~ I rl )fir. rn 1=neZn, 02 ~i ~5~1
Contact Name & Telephone Number 5 `1 / - q S
Fax Number
541- 772- - Zolo
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached
❑ Small Procurement Cooperative Procurement
Less than $5.000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon
❑ Direct Award Date approved by Council: Contract #
❑ Verbal/Written quote(s) or proposal(s) ❑ Stale of Washington
Intermediate Procurement ❑ Sole Source Contract #
GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract
$5.000 to $100,000 ❑ Wdtten quote or proposal attached Agency
❑ (3) Wdtten quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract #
PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement
$5.000 to $75.000 ❑ Form #0, Request for Approval ❑ Agency
❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council:
❑ (3) Written proposals/written solicitation Date approved by Council: (Date)
❑ Form #4, Personal Services $5K to $75K Valid until: Date
Description of SERVICES Total Cost
12 c-12tbP~rC> >~=~fvUO~1~15 Slzo~=' ~ LI 1~
$ 15'IO(o5.~a
Item # quantity Unit Description of MATERIALS Unit Price Total Cost
}dam✓~sl+~+ /use- r TOTAL COST
F-1 Per attached quotelproposa~o~a $
Project Numbe Account Number -
Account Number 2- CO CO 7Q'17-00 Account Number
*Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
ITDirector Date Support-Yes/No
By signing this requisite form, I certify that the City's public contracting requirements have been afi fled.
Employee SignatureDepartment Head Signature:
(Equal to or greater than $5,000)
City Administrator:
45, (Equal to or greater than $25,00 )
Funds appropriated for current fiscal year. YES / NO1
Finance Director- (Equaltoorgrethan$5,000) Date
Comments:
Form #3 - Requisition