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Home My WebLink About2013-306 CONT Addendum - Roxy Ann Rock ADDENDUM TO CITY OF ASHLAND CONTRACT FOR GOODS AND SERVICES LESS THAN $25,000 Addendum made this 19th day of August, 2013, between the City of Ashland ("City") and Roxy Ann Rock ("Contractor"). Recitals: A. On July 1 st 2013, City and Contractor entered into a "City of Ashland Contract for Goods and Services Less than $25,000" (further referred to in this addendum as "the agreement'). B. The parties desire to amend the agreement to increase the compensation to be paid to Contractor. City and Contractor agree to amend the agreement in the following manner: 1. Maximum price as specified in Paragraph 4 of the agreement is increased to $ $154,146. 2. The scope of services is modified to add the re-routing of clay pipe in order to excavate footer for the Shade Shelter. 3. Except as modified above the terms of the agreement shall remain in full force and effect. CONT/RA'CTOR: CITY OF ASHLAND: BY W E' ^ BY a=- Its paHead ()A/<.c2 Date LIZ DATE Purchase Order Acct. No.: 17-1,11 /z ov o ~O ~U (For City purposes only) 1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR GOODS AND SERVICES Wes Norton DDAs Boxy Ann Hoek PO Box 4488 Medford. OR. 97501 Phone.: 5414)01-7451 Fax: 541.535.0051 www.we.siiori(iii@aol.com August 5, 2013 OR Lic #104966 84 Lic #426558 Steve Ennis Architect PO Box 4051 Medford OR 97501 RE: Enders Shelter: Project No. 000022.999 Extra -No. 1 Relocate 6" Drain Pipe: (2) Laborers - 8 hours = 16 hours @ $50.00 $800.00 Supervisor - 3 hours = 3 hours @ $50.00 150.00 Parts 106.00 Pickup Charge 50.00 General & Admin 88.00 Total $1194.00 CITY RECO J`(l Page 1 / 1 Ashland Park Commission DATE 'PO NUMBER, 20 E MAIN ST. 7/29/2013 00243 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 004105 SHIP TO: ROXY ANN ROCK PO BOX 4488 MEDFORD, OR 97501 FOB Point: Req. No.: . Terms: net Dept.: Req. Del. Date: Contact: Bruce Dickens Special Inst: confirming? NO quanti Unit-:- Description Unit Price - Ext.Price,'. THIS IS A REVISED PURCHASE ORDER Reconditioning of Enders Shelter in 98,973.00 Lithia Park per Arch itect/Engineerinq Specifications in Construction Documents Processed change order 09/03/2013 1,194.00 Relocate 6" drain pipe i c.3 •a3lp SUBTOTAL 100.167 00 BILL TO: - . TAX 0.00 FREIGHT 0.00 TOTAL 100,167.00 ' . Account Numtiec_ , Project Number - Amount Account Number Project Number Amount E 411.12.00.00.70420 E 000022.999 100 167.00 /4V 7 13 Author' ignature VENDOR COPY FORM #10 cr~aj~y or~l CONTRACT AMENDMENT APPROVAL REQUEST FORM ,~S H LAN D Request for a Change Order o~ Name of Supplier/ Contractor/ Consultant: Xt t 1 coL- Total-amount of this Purchase Order Number: CO;2-q 3 ! contract amendment: Title /Description: ! /W 'eg--~LS~a✓G~f Im 011 Per attached contract amendment Contract Amendment _ nI Original contract amount $ ~ja r `f II 100 % of original contract Total amount of rep vious contract amendments - /)k d % of original contract Amount of this contract amendment 7 G'! 00 v' 76Y % of original contract TOTAL AMOUNT OF CONTRACT $ ~ I T w • IOU-8101o of original contract In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract c) The amended contract does not have a total ten greater than allowed in the solicitation document contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract. Contract amendment is within the scope of procurement YES /4 NO' (If "NO", requires Council approval I Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, ORF or ❑'YES', the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANTTO AMC 2.50 amendmentss$6,000. ❑ 'YES', the total amount of cumulative amendments ❑'YES', the total amount of original contract and ❑ If "NO", amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments s $100K for Goods & Services, 5 Council approval. Attach copy of Council whichever is less. $75K for Personal Services, <$50K for Attorney Fees. Communication. ❑ If'NO amount exceeding authority requires ❑ If'NO', amount exceeding authority requires Council ❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt-Reason: ❑ "YES", Direct appointments$35,000 ❑ Exempt- Reason: ❑ If 'NO', re uires approval. INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT Goods & Services - $5,000 to $100.000 ❑ 'YES', the total amount of cumulative amendments RJ Written Findings: Document the nature of the Personal Services - $5,000 to $75,000 s 25% of original contract amount or $250,000 emergency, including necessity and circumstances ❑ -YES", the total amount of cumulative whichever is less. requiring the contract amendment amendments 5 25% of original contract amount ❑ If ❑ If"NO", amount exceeding authority requires ❑ Obtain direction and written approval from City "NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication ❑ Exem t-Reason: ❑ Exem t-Reason: ❑ Exem t-Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑ 'YES', the total amount of original contract and cumulative amendments are ❑'YES", the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: _ (Date) Procurement If 'N9, Council approval is required. Attach copy of Council Communication. ❑ If"NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication. Project Number`CO)J~?,-(t[ Account Number i2-co Lo .-702LOAccount Number 'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed. Employee Signatur-r ff~a Cl l~( ,-4,0 Department Head Signature: (Equal to orgreater than $5,000) City Administrator: (Equal to orgreater than $25,000 or 10%) Funds appropriated for current fiscal year., YES / NO Finance Director (Equal to orgreaterthan $5,000) Date Comments: Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 8/14/2013 To: Kari Olsen Purchasing From: Bruce Dickens Parks Date: August 14, 2013 Re: Emergency Procurement During the restoration of the Enders Shelter, an old 6 inch clay pipe was discovered at the location of a footing for the structure. The pipe was pressurized with water and had to be re- routed in order for the contractor to prepare the excavation for the footing.