HomeMy WebLinkAbout2013-309 Agrmt - Loomis Holdings
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Price Agreement 3396
Schedule A -Armored Vehicle Service Commitment
"Loomis Armored US, LLC CC,amia?) and CitydfAshland, (`AuthMzW Purchaser") agree that effective ' Juy 1, 2013 this schedule.
Amends and is incorporated into Price Agreement 3396 ("Price Agreemant' Armored Vehicle: Services between the parties (the
'Agreement') by adding cr amending the following locations. hares, rates or depository focatfons.
Tenn.
'July 1, 2013'
The Agreemant shelf be in full (arcs: and effect and subject to the terms se[ forth in the Price Agreement from (date of I
.
account get up) until- Juno 3"015: (coniract-tarmt and shaP automaticalty renoiy"on the anriiversary,;of the affectivedato of this
:agreement unless canceledper the. terms of Section 2.11 ofthe PriceAgriement..
i
1 : Se ca L ca ton s landServiceDetalffs)
-
..5eilfiLeRddress:= 'z:-=..G~t ,.:;t.;-Contact:?:,:~=Phone,Number-Da~Raie.','-MoMhtRate~= `
State,
Barbara:Christ3ns w541-552.2084
_20 L-. Main SUei}I Ashland OR, Plck up Flours: lion. IVAM f'r" PM to ..:r . AM W PM
{I4FiDe ostto LocaBon s an8 De osrto Delar! s _
nancial lrtstttu0on =
. l sie;ffiA dress~:i., -1.. Ccnlad " .Phone,<;~.
Bank of:' rica, 2305'AshianciSt'Ste a; Ashland OR
„
06.P ltflours:' 1n:ao Fr Ala rPM TO 4:00 f'-AM P'PM -
(111)Davs:of Service
MON'fi: TUE,.s! WED = TFiU:"!.,:e.:FRI :=5A7 SUN`i=r'
IV Ralida s b an ated Furiou hs i
:;~Holfdr
r.
W. New year's Day f' Memorial Day iJ Veterans pay
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Iw Easton Golumlius Day Suli~eU to Furlouoh
-'!31111 Dclail sf
State P.hone:Nurnber°:>. i
97520 Barbaractiristeris - -
Qttyo(ASnlpnd ~ 20 E'htafri Street I Ashland OR 541-552=208b €
A nee e
Carrier and'Authorfzed. PurchgW agree to the aforementioned pica Up locations, defpository location; days and times of pick up and
observed holidays orfurloughs. Except as expressly agreed upon above, all other terms and conditions of the Price Agreement are stilt 1
In full force and affect:-Carriercarti6es that the representations, warranties'ond certifications corrfairu d~in the. Price Agreement are true
and correct as of the effective date of this Agreement and with the same effect as though made at the lime of execution of the Price i
Agreement - '
i
Loomis Amtared US, LLC-. -Authorized Purchaser.
.Carrier
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Awards/Agreements
Loomis Armored US, LLC
Armored Car Service
Page 1 of 2
Supplier Address Contract#
Loomis Armored US, LLC 3396
2500 CITYWEST BLVD., STE. 900
Houston, TX 77042 Revision Date
ort nit
05/21/2013
a LZ36~ 'i p
F
H wi 1t Contact: TOM MERRILL Opportunity #
Phone: 1 (503) 209-0841 102-1894-12R
Vers: 2
Fax: 1 (503) 808-7235
: Contract Start Date
Email
05/2212013
_ Expiration Date
Attachments Exist 05/22/2018
Secondary Suppliers Do Not Exist Supplier Number
67683
Contract Administrator Receiving Address All dates are mm/dd/yyyy
Slate Procurement Office State Procurement Office
1225 Ferry St SE 1225 Ferry St SE
Salem, OR 97301 Salem, OR 97301
Contact: Dion Kerle'e Contact: Kelly Mix
Phone: 1 (503) 378-2816 Phone: 1 (503) 378-2998
Fax: Fax:
Email: dion.kerlee@das.state.or.us Email: kelly.mix@das.state.or.us
Header Comments
The purpose of this Price Agreement 3396 is to provide secure collection, transportation
and deposit of cash, monetary instruments and other valuable items for State Agency and
ORCPP Authorized Purchasers.
THIS IS A MANDATORY USE CONTRACT FOR ALL STATE AGENCYS SUBJECT TO DAS AUTHORITY.
AUTHORIZED PURCHASERS ARE INSTRUCTED TO ACCESS AND REVIEW THE PRICE AGREEMENT 3393
CONTAINED IN THE "ATTACHMENTS EXIST" FOLDER PRIOR TO REQUESTING A QUOTATION FROM THE
CONTRACTOR.
ORDERING INFORMATION
Authorized Purchasers are to contact the contractor directly to request a quotation for
service.
Authorized Purchasers may order Services during the term of this Agreement using a form of
Purchase Order as follows:
Authorized Purchaser shall submit with each Purchase Order, a completed SCHEDULE A Service
Commitment identifying the agreed upon service details. The Contractor shall sign the
Service Commitment and forward to the DAS Procurement Services Contract Administrator.
Authorized Purchasers that are agencies of the State of Oregon may use but are not limited
to any of these examples of ordering instruments: i) the PS approved purchase order form;
or ii) an electronic ordering method when the Authorized Purchaser is using a Small
Purchase Order Transaction System (SPOTS) card. Unless expressly authorized by PS in
writing, Contractor shall not accept a different type of ordering instrument from a State
agency. (this may be amended from time to time to best meet the need of Authorized
Purchasers.
Authorized Purchasers that are not agencies of the State of Oregon may use their own
Purchase Order forms.
To be effective, the Purchase Order must specify all of the following:
1553948 - - 05/21/2013.15:03 PM
Awards/Agreements
Loomis Armored US, LLC
Armored Car Service
Page 2 of 2
* The mandatory Purchase Order language below. (per section 2.6 of PA)
* The specific Services being ordered. (per Exhibit A)
* The net price (identified in Schedule A).
* The requested delivery (identified in Schedule A).
* The depository location(s)(identified in Schedule A).'
The invoi
cing address(identified in Schedule A).
* The Authorized Purchaser's authorized representative and relevant contact information,
including an e-mail address or fax number.(identified in Schedule A).
MANDATORY PURCHASE ORDER LANGUAGE PER SECTION 2.6 OF EXHIBIT A:
"THIS PURCHASE IS SUBMITTED PURSUANT TO DAB PS OF OREGON PRICE AGREEMENT # 3393. THE
PRICE AGREEMENT INCLUDING STANDARD CONTRACT TERMS AND CONDITIONS (T'S & C'S) CONTAINED IN
THE PRICE AGREEMENT ARE HEREBY INCORPORATED BY REFERENCE AND APPLY TO THIS PURCHASE AND
TAKE PRECEDENCE OVER ALL OTHER CONFLICTING T'S AND C'S, EXPRESS OR IMPLIED."
Authorized Purchaser shall add or delete locations, change pickup details and initiate or
terminate services by submitting the form identified as Schedule A to the DAB PS Contract
Administrator.
An amendment to the contract will be executed to finalize the any changes to services.
Delivery Requirements
As Requested by Agency ,
Payment Terms
Net 95
FOB
(Not Applicable)
Item # Quantity/Unit Description Unit Cost
1 1 Armored Car Services $0.00
EACH
Mandatory or Convenience Renewal Option Contract Value
Mandatory - $510001000.00
Minimum Order
N/A
Return Policy
N/A
Warranty
N/A
Best Value Analysis
Freight/Surcharge
1553848 ' - - - _ 05/21/2013 15:03:FM
Page 1 / 1
ASHLAND CITY OF
. DATE PO NUMBER
20 E MAIN ST. 8/21/2013 11822
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 016800. SHIP TO: Ashland City Hall
LOOMIS, LOOMIS ORE. HOLDINGS LLC (541) 488-6002
M/S 15 20 E MAIN STREET
PO BOX 4300 ASHLAND, OR 97520
PORTLAND, OR 97208-4300
FOB Point: Req. No.:
Terms: Net Dept.:
Req. Del. Date: Contact: Barbara Christensen
Special Inst: Confirming? NO
Quanti Unit Description Unit Price Ext. Price
1.00 MO State of Oregon Price Agreement #3396 295.00 295.00
Armored Car Service
JuIV, 2013 (c$295.00 per month
23.00 Mo State contract price $278.20 per month 278.20 6,398.60
August, 2013 to June, 2015
THIS PURCHASE IS SUBMITTED PURSUANT TO
DAS PS OF OREGON PRICE AGREEMENT #3396.
THE
PRICE AGREEMENT INCLUDING STANDARD
CONTRACT TERMS AND CONDITIONS (T'S &
C'S) CONTAINED IN
THE PRICE AGREEMENT ARE HEREBY
INCORPORATED BY REFERENCE AND APPLY TO
THIS PURCHASE AND
TAKE.PRECEDENCE OVER ALL OTHER
CONFLICTING T'S AND C'S, EXPRESS OR
IMPLIED
SUBTOTAL 6 693.60
BILL TO: Account Payable - TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 6,693.60
ASHLAND, OR 97520
Account Number Project Number Amount Account Number Project Number - Amount
E 710.04.00.00.60410 6,693.601
a` nls ~i 3
Autho' Signature VENDOR COPY
FORM 0 ~ L .r~•~ , ~(i=rrr..[C%G~S . r!e~sztc, e2-ev%- 'c I r v O F
ASHLAND
REQUISITION Date of request:
Required date for delivery:
Vendor Name
Address, City, State, Zip s'if - f4
Contact Name & Telephone Number rll ~j
Fax Number
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written uote or ro osal attached
❑ Small Procurement Coo ative Procurement
Less than $5.000 ❑ Request for Proposal (Copies on file) State of Oregon Direct Award Date approved by Council: Contract # tC~
❑ Verbal/Written quote(s) or proposal(s) ❑ State of Washington
Intermediate Procurement ❑ Sole Source Contract #
GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract
$5,000 to $100,000 ❑ Written quote or proposal attached Agency
❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract #
PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement
$5,000 to $75,000 ❑ Agency
❑ Form #g, Request for Approval
❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council
❑ (3) Written proposals/written solicitation Date approved by Council: (Date)
❑ Form #4, Personal Services $5K to $75K Valid until: Date
Description of SERVICES Total Cost
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost e-2 el
TOTAL COST
❑ Per attached quotelproposal $
Project Number ~ Account Number7__'i_e- e~K --e 'P.0415
Account Number Account Number
'Expendi}ure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
I Director Date Support-Yes/No
By signing this requisition form, I certify that the City's public contracting require is hav been se ' f
Employee Signature: Department Head Sign
(Equa to or greater than $5,000)
City Administrator:
/ ~1 O -.(Equal to or greater the $25,900)
Funds appropriated for current fiscal year (_Y~S / NO 10-114-- 1
Finance Director- (Equal to or greater titer $5,doo) Date
Comments:
Form #3 - Requisition