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Home My WebLink About2013-314 CONT Chg Order #1 - Michels Corporation CITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS CONTRACT CHANGE ORDER NO. 1 PROJECT: Ashland Creek Sanitary Trunk Sewer CIPP Lining: Phase 2 DATE: 08/27/13 LOCATION: Hersey and Heiman streets along Ashland Creek PROJECT NO.: 2007-16 CONTRACTOR: Michels Corporation The following additional work has been performed and approved by the Engineering Dept. This extra excessive root removal and intruding fence post removal work was necessary in order to allow the CIPP lining to be performed. This extra removal work was beyond the original Scope of Work that Michels Corporation provided in their proposal dated, 3-29-12. (See attached change order request #I/Michels Corporation. Item No. 11 Description Quantity Unit Price Amount Item #1 Excessive hea . root removal Lump $7,192.61 $ 7,192.61 Item #2 Fence ost removal Lump $1,065.05 $ 1,065.05 Item #3 20 lineal feet additional lining 20 $129.00 $ 2,580.00 Total this Change Order $ 10,837.66 Previous Change Order $ _ Original Purchas Order Total (#11512) $ 213 172.00 Revised Contract Total $ 224,009.66 PERC T CHANGE OF ORIGINAL CONTRACT - 5.1% { Recommended By: ao sell~~2 8/27/2013 S oir ject Manager Date Approved By: +~*r"~ e(u -~re~/t> elk? lS Public W s Di ector Date I Accepted&,iAVCHELS CORPORA TION I 171516TH STREET a`NN: GQRp 09A Sa ` lem, OR 97309 bcf'~•`O~D ~ 2Z 1I ' ~N`.. 'O MiCFIELS CORPORATION, ep sentative Date1 ' O O~ ,''grrrup n ENGINEERING TO 54148&5147 20 E. Maul SV raa: M14356006 e 1.d, Oro 97510 TTY: S 775---900 .vv.r.mM1lard..r.~u ~r ' DRIVING INNOVATION. CORPORATION TRANSFORMING CONSTRUCTION. August 27th, 2013 Morgan Wayman Project Manager Public Works Department 20 East Main St. Ashland OR, 97520 Re: City of Ashland 2007-16 Ashland Creek Sanitary Trunk Sewer- CIPP Lining; Phase 2 Subject: Request for Compensation #1; Extra Work, Excessive Roots, Fence Post & Lining Mr. Wayman: As previously discussed, Michels encountered some excessive roots and a fence post in the line that took extra time to correct. After reviewing the post videos, there was also an extra 20 LF of lining. This work was not apparent from the pre-videos provided at the time of bid; therefor it was not accounted for in our bid. This work however was necessary for the completion of the project. This Request for compensation contains a quotation for the extra 20 LF of lining, and time to remove the roots and a fence post driven into the sewer line by a home owner, on property located at 468 Helman St. Costs: • Labor-$46.21/hr • Vac Truck - $75.00/hr • Cutter Truck - $75.00/hr • Lining - $129.00/1,17 Extra Work 7/25/13 • Remove Heavy Roots • 1:00 pm to 6:00 pm = 5hrs o Roman Ybarra: Jetter Operator $231.05 Unit: E749 $375.00 o Eric McClain: TV Operator $231.05 • Unit: E737 $375.00 o Terry Baldridge: Laborer $231.05 o ,,Curtis Hann: Laborer , $231.05 o Jeff Ahles: Super $231.05 } o Corey Boffing: Project Manager $231.05 i~ 1715 16th Street SE I Salem, OR 97309 1 503.364.1199 1 F 503.391.8317 1 w .michels.us • DRIVING INNOVATION. CORPORATION TRANSFORMING CONSTRUCTION. 7/26/13 • Remove Heavy Roots • 3:30pm to 5:30pm = 2hrs o Roman Ybarra: Jetter Operator $ 92.42 • Unit: E749 $ 150.00 o Eric McClain: TV Operator $ 92.42 • Unit: E737 $ 150.00 o Terry Baldridge: Laborer $ 92.42 o Curtis Hann: Laborer $ 92.42 o Jeff Ahles: Super $ 92.42 o Corey Boffing: Project Manager $ 92.42 7/29/13 • Remove Heavy Roots • 11am to 6pm = 7hrs o Roman Ybarra: Jetter Operator $ 323.47 Unit: E749 $ 525.00 o Eric McClain: TV Operator $ 323.47 Unit: E737 $ 525.00 o Terry Baldridge: Laborer $ 323.47 o Curtis Hann: Laborer $ 323.47 o Jeff Ahles: Super $ 323.47 o Corey Boffing: Project Manager $ 323.47 7/29/13 • Remove Fence Post from Mainline • 7:30am to loam = 2.5hrs o Roman Ybarra: Laborer $ 115.53 o Eric McClain: TV Operator $ 115.53 • Unit: E737 $ 187.50 o Terry Baldridge: Laborer $ 115.53 o Curtis Hann: Laborer $ 115.53 o Jeff Ahles: Super $ 115.53 r o Corey Boffing: Project Manager $ 115.53 1715 16th Street SE I Salem, OR 97309 1 503.364.1199 1 F 503.391.8317 1 w .michels.us t DRIVING INNOVATION. ~ CORPORATION 0~ TRANSFORMING CONSTRUCTION. • 20 extra LF of Lining $2580.00 The cost for this proposed change, with Contractor markup, will be $10,837.66. Please see breakdown below. There is no anticipated impact to the contract time. Total Labor Cost: $4.574.82 22% Contractor markup: $1.006.46 Total Equipment Cost: $2,287.50 17% Contractor Markup: $388.88 CIPP Lining 15-21-Inch 25 0 Total: $10.837.66 D4k 7te Sincerely, Corey Boffing, Assistant PM Michels Pipe Services 1715 16th Sheet SE I Salem, OR 97309 1 503.364.1199 1 F 503.391.8317 1 w .michels.us Equal Oppcqunrty Employer Page 1 / 1 CITY RECORDER CITY OF DATE' PO NUMBER ASHLAND ,FL A E MAIN ST. 7/1/2018 11512 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 017650 SHIP TO: Ashland Public Works MICHELS CORPORATION (541) 488-5587 1715 16TH STREET SE 51 WINBURN WAY SALEM, OR 97302 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net Dept.: Req. Del. Date: Contact: Morgan Warman Special Inst: Confirming? No , Quantity -Unit - - Description - Unit Price Ext. Price THIS IS A REVISED PURCHASE ORDER . Ashland Creek Sanitary Trunk Sewer 213,172.00 CIPP Lining: Phase 2 Reline 1,500 lineal feet of trunk sewer from Hersey Street north, along the west bank of Ashland Creek. Public Improvement Contract Effective date: 03/20/2013 Processed change order 09/05/2013 10,837.66 Change Order 1 SUBTOTAL 224 009.66 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 224,009.66 ASHLAND, OR 97520 Account Number Project Number : - - Amount Account Number Project Number. Amount E 675.08.17.00.70420 E 200716.999 224 009.66 'VENDOR COPY Author, a Signature Foy#10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM 5 H LAN D Request for a Change Order Name of Supplier/ Contractor/ Consultant: MICHELS CORPORATION Totatamount of tfils Purchase Order Number: 11512 contract amendment Title 1 Description: Ashland Creek Sanitary Trunk Sewer CIPP Lining: Phase 2 r $10;837 66 ® Per attached contract amendment Change Order- No.1 C0' ntra4A A`memdme- Ai Original contract amount $ 213.172.00 100 % of original contract Total amount of previous contract amendments % of original contract Amount of this contract amendment 10 837.66 5.1 % of original contract TOTAL AMOUNT OF CONTRACT $ 224.009.66 105.1 % of original contract In accordance with OAR 137-047-0000: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the mntmct. 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contmcf are the same as the goods and services to be provided under the unamended contact; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract; c) The amended contact does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contact. Contract amendment is within the scope of procurement YES X NO' (If "NO", requires Council approval [Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT- Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT QRF or ❑'YES", the total amount of contract and REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 cumulative amendments $6,000. ® "YES", the total amount of cumulative ❑ "YES", the total amount of original contract and ❑ If 'NO', amount exceeding authority requires amendments 25% of original contract amount or cumulative amendments s $100K for Goods & Council approval. Attach copy of Council $250,000 whichever is less. Services, $75K for Personal Services, < $50K for Communication. ❑ If 'NO", amount exceeding authority requires Attorney Fees. ❑ Exempt- Reason: Council approval. Attach copy of Council ❑ If 'NO', amount exceeding authority requires PERSONAL SERVICES Communication. Council approval. Attach copy of Council ❑ 'YES", Direct appointment 55 $35,000 ❑ Exempt - Reason: Communication. ❑ If "NO', requires a ioval. ❑ Exempt -Reason: . INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCYPROCUREMENT Goods & Services - $5,000 to $100.000 ❑ 'YES', the total amount of cumulative ❑ Written Findings: Document the nature of the Personal Services - $5,000 to $75.000 amendments 25% of original contract amount or emergency, including necessity and circumstances ❑ "YES", the total amount of cumulative $250,000 whichever is less. requiring the contract amendment amendments s 25% of original contract amount. ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and wdtlen approval from City ❑ If 'NO', amount exceeding authority requires Council approval. Attach copy of Council Administrator Council approval. Attach copy of Council Communication. ❑ If applicable, attach copy of Council Communication. ❑ Exempt - Reason: Communication ❑ Exempt -Reason: ❑ Exempt -Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑'YES", the total amount of original contract and cumulative ❑'YES", the original contract was approved by City Council. amendments are within the amount and terms initially approved by Provide date approved by City Council: (Date) Council as a Special Procurement. If 'NO', Council approval is required. Attach copy of Council Communication. ❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach co of Council Communication. Project Number: 2008.23 Account Number: 675.08.17.00.704200 'Expenditure must be charged to t appropriate a ouni numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed. {tic Lr ^i4 1^(z9 t a Employee Signature: ~L Department Head Signature: o terrnan $5,000) - s a° r Funds appropriated for current fiscal year YES'/ NO Finance Director(Equa[ to ofgreater than $5,000) Date Comments: v~ Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 8128/2013