HomeMy WebLinkAbout2013-316 Agrmt - Pitney Bowes Credit Corp
. Pitney Bowes
WSCA/NASPO FMV Lease Option C Agreement
Account # 10 Agreement Number
Your Business Information
ASHLAND PARKS 8 RECREATION
Full Legal Name of Customer DBA Name of Customer Tax ID # (FEINaIN)
340 S PIONEER ST ASHLAND OR 97520-2729
Billing Address: Street City State Zip-4
ext _ 20096560865
Billing Contact Name Billing Contact Phone # Billing CAN #
340 S PIONEER ST ASHLAND OR 97520-2729
Installation Address (lldi#erent from billing address): Street City Slate Zip+4
U _ ext _ 20096560865
Installation Contact Name Installation Contact Phone # Installation CAN #
Fiscal Period (fmm-to) Customer PO # Delivery CAN #
Your Business Needs
Qty Business Solution Description Check Items to be Included in customer's payment
Mail Stream Solution -1 ❑ Equipment Maintenance(Included with your payments for the initial
1 DM100 Desktop Mailing System term)
Provides service coverage including certain parts and labor
1 IntelliLink Interface / PSD for DM100
❑ Software Maintenance (lst year included)
1 Accounting (10 Dept) Software Provides revision updates and fechnical assistance
1 5 lb Integrated Weighing ❑ Soft-GuardO Subscription (included with your meter rental)
1 Integrated Weighing Platform Provides postal and carrier updates
1 Moistener for DM 100
1 Professional Installation for DM100/DM125 ❑ IntelliLink® Subscription/Meter Rental
1 IntelliLink Subscription Providesslmpa(ed W'1#ng and includes ( )resets peryear
( )cenflrmationsenices
Electronic to postal con0m,agon service
(X) Purchase Povnr® Receive a invoice for postage.wnsolidated billa-
and enhanced management reporting inlomation.
Your Payment Plan
Number Of Months I Monthly Amount' Required advance check of ) received
Tax Exempt# State Tax (If applicable)
First 60 $51.49 ( ) Tax Exempt Certificate Attached
"lkau, nollndude any app(ceNe taxes) ( ) Tax Exempt Certificate Not Required
Your Signature Below
By signing below, you agree to be bound by this FMV Lease Option C Agreement (this "Lease"). This Lease is made and entered into pursuant to
your State's/Entity's Participating Addendum, which Is made in connection with the WSCA/NASPO Contract # ADSP011-00000411-7 ("Agreements"),
all of which are available at www.pb.com/states. The terms and conditions of the Agreements govern this transaction, and In the event of any
Inconsistency with this Lease, the Agreements will supersede this Lease. This Lease will be binding on PBGFS only after PBGFS has completed its
credit a documentation appr process antl an authors III BBGGFFS employee signs below. p /
6 tilt ~r 1516
C Comer Signature Date
State's/Entity's Participating Addendum #
Susan Dyssegard Exec Secretary dyssegs@ashland.or.us
Print Name Tale Email Address
Sales Information
Katrena Burns 473
Account Rep Name District Office PBGFS Acceptance
Equipment Vendor Pitney Bowes Inc. for Base and service call 1-900,322-9000
APPFI(~✓ DD T M
(C01748B3.2) Page 1 1
VISCA / NASPO FMV Lease Option C Agreement (Version 3113) S °/L1-$h aftt~ Attorney ttana
02012 Pitney Bowes Inc. All rights reserved. Pitney Bowes Soft-Guard, IntelliLink and Purchase Power are registered trademarks owned by Pitney? ewes In
Datp 7 g /
PitneyBowes
Price Book
MPA # ADSP011-00000411-7
Table of Contents
Postage Meter Rental
Mailing Systems. Ultra Low Volume _
Mailing Systems. Low Volume
Mailing Systems. Medium Volume
Mailing Systems. High Volume
Integrated Postal Scales l
Letter Folders. High Volume
Inserters Production
Folder-Insertem. Low Volume
Folder-Inserters. Medium Volume
folder-Inserters. High Volume
Folders-Inserters. Production
Envelope Addressing System. Low Volume
Envelope Addressing System. Medium Volume eo
1 Envelope Addressing System. High Volume u~ r
Envelope Addressing System Production Tabbers- Low Volume
Tabbers. Medium Volume
Tabbers. High Volume
Tabbers. Production
Pre-sorting Equipment. Production -
Mailing Furniture
Installation-Assembly-Production
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Award Summary -
Price Agreement
WSCA Postage Meter Mailing Equipment Oregon ProcurementtnformaHon Nehvork
(Prod)
Supplier Address Contract #
Pitney Bowes 1518
One Elmcroft Road
Amendment # 3
~i(ik~?'Qtti Stamford, Connecticut.
Revision # 1
!4 kl a6 ` a 0e926 Revision Date
N,, _ ``__h _ 07/16/2013
Notice #
a;8' S 9 % 102-1847-11
Contract Start Date
Contact: Art Adams 01/04/2012
Phone: 1 (203) 351-7866 Expiration Date
01/03/2014
Fax: 1 (203) 460-3827 Supplier Number
Email: art.adamsepb.com 34247
All dates are mm/dd/yyyy
1l Attachments Exist
Amendment/Revision Comments Exist
Secondary Suppliers Do Not Exist
User Comments Do Not Exist
Contract Administrator Receiving Address Contract Filed At
State Procurement Office See DAB SPO
purchase order
1225 Ferry Street BE, 0140
Salem, Oregon
-97301-4285
Contact: Robert Shike
Phone: 1 (503) 373-0763
Fax: 1 (503) 373-0928
Email: robert.shike®state.or.us
Header Comments
Order Information:
Orders. Authorized Purchasers may purchase goods and services with Purchase orders from
Pitney Bowes Option A, 8, and C. Contractor will not accept Purchase Orders for or sell,
under this Addendum, any services or goods that are not identified in the Price Agreement.
Effect of Purchase Orders. The. State is only liable for purchases made by State of Oregon
agencies that issue Purchase Orders. Other Authorized Purchasers are responsible for any
purchases under Purchase orders they issue. The state expressly disclaims any liability for
purchases made by non-State agency Authorized Purchasers or any other entity.
Authorized Purchasers may use their own forms for Purchase Orders. State agencies may also
use the general State-approved Purchase Order referencing the Price Agreement Number. To
the extent that the terms of any form differ from the terms of this Addendum, the terms of
https:Holpin.oregon.gov/open. dll/showDoeSummaly?sessionlD=5473286&disld=1569266... 8/26/2013
Award Summary Page 2 of 3
tnis Aaaenaum superseae sucn contrary terms.
Each Purchase Order from an Authorized Purchaser that is not a state agency must contain,
on the front page, the following language ((See Below; Mandatory Purchase Order (PO)
Language)
i
see "Attachments Exist " folder for additional order information.
" *x*4+«**xi«tt***if***4+f*ttxf+x***xx**x**x#x**«***ftfi***xft*4*«i*.**i+««****++*t***i«*x**x+*
Mandatory Purchase Order (PO) Language:
+***+ft******«*fit***x++«**x*if*+*x*ii+i*x#xii«+f*f*+i+t**#***i***4f**4*#fxxf***xit++***xf+* ~
THIS PURCHASE IS PLACED AGAINST THE WESTERN STATES CONTRACTING ALLIANCE PRICE
AGREEMENT/CONTRACT NO. 1518. THE TERMS AND CONDITIONS OF THE PRICE AGREEMENT AND THE
ASSOCIATED PARTICIPATING ADDENDUM ENTERED INTO BY THE STATE OF OREGON APPLY TO THIS
PURCHASE AND SUPERSEDE ALL CONFLICTING TERMS AND CONDITIONS, EXPRESS OR IMPLIED
++f**+f+***f+t***4*f***44****x*«****x««***xx**x**i*x#*+xii**+*k*ttx**+f«*«*+f if+***ti«+4****
Delivery Information: j
******4i*t#*k«+«#4*«k****4«**#**4#****#f**«**xftt**«*#4+«*****4+4««t*##+*t«*##+****t**it«***
See "Attachment Exist" folder for Delivery Information
*f*****#«****+k«k*t+f**«**x44***x#*«««+**if*«x**if*f*«**4++«*«*xti«if****itt*4***4f«tt**#4«+
Price Agreement Documentation Include:
*xt****4+***i+*i***f«*tt*#+«*t***4*«***+ii«i**Ytit if***#*i*f*t*#4+#i«**#**4*i**xt#+4**#*f*ft
Participating Addendum,
Offer and Acceptance,
Pitney Bowes Pricing.
Funds available and authorized/non-appropriation. Contractor will not be compensated for
goods delivered or services performed under a Purchase Order by any entity other than the
Authorized Purchaser that issued the Purchase Order. If Authorized Purchaser is a State
agency, the following applies: By submitting a Purchase Order that calls for delivery in
the Authorized Purchaser's then current budgetary period, the Authorized Purchaser
represents its belief that it has sufficient funds then currently available and authorized
for expenditure to finance the costs of the Purchase Order. An Authorized Purchaser's
payment of amounts under a Purchase Order attributable to goods delivered or services
performed after the last day of the budgetary period in which the Authorized Purchaser
issues the Purchase Order is contingent on the Authorized Purchaser receiving from the
Oregon Legislative Assembly or other appropriating authority, appropriations, limitations
or other expenditure authority sufficient to allow the Authorized Purchaser, in the '
exercise of its reasonable administrative discretion, to pay for the goods or services
described in the Purchase Order.
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Delivery Requirements
Need
Payment Terms
Net 45
FOB
FOB Destination, Freight Allowed
Item # Quantity / Description Unit Cost
Unit
1 1 Commodity No. 939-52 $1.00
EACH Mailing machines and Equipment Maintenance and Repair
Mandatory or Convenience Renewal Option Current Amendment Value
Mandatory
$0
Minimum Order
See PA
Return Policy Previous Contract Value
See PA
$1,000,000
\n/e aa..ty
https://olpin.oregon.gov/open.dll/showDocSuinmary?sessionlD=5473286&disId=1569266... 8/26/2013
Awara summaiy Page 3 of 3
See PA
Best Value Analysis Current Amended Value
Freight /Surcharge
Control # 1569266
https://orpin.oregon.gov/open. dll/showDocSummary?sessionID=5473286&disld=1569266... 8/26/2013
i
A dIENDMENT # 3 to
CONTRACT it ISIS
L This is Amendtent No. 3 to Conlract 0 1518 (us amended from time to time. the "Contract') dined 03 /0472012
between the Slue of Oregon, acting by and through ti's Department of Administmtivc Services. State Procurement
Office hereafter called "DAs SPO" or "Swtr' and Pitney Bowes hereafter called °Cmuracmr'". This amendment is
Cffeclive on ilia dale it has been signM by every, parry and approved in accordance with applicable law. i
T'hc purpose of this Amendment 3 is to extend Lite now current price agreement. I
11. The Price Agreement is hereby amended as follows:
- a The nmv eunniu Cxpimtidn Date isJarrunry3. 2Q13.
b. The new [griralinn Date will be January- 3, 2014.
ITL Excxptw expressly mpcpded ahme, 311 other terms and conditions of the Contnicl'all! Still in full force and
clTeet• Contractor cenifics Thar the representations, warmlities and certifications contained in the ConlTaer arc true
and correct as of the eff cIN4 dmeof this Amckchnoir mid with theso ve affectns though made al die iinw of
mecatiorif of Ilia Contract.
Certification: By signature on this Conlract for Contractor, the undcrsial l Ilereby certifies udder penalty of
perjury thou the um(ersigned is ng1tioerred to not on Ulnilf of Contractor and that, Contractor is, to the best of the
m)derSignod's knowfedge, nor in violation of any Oregon Tax Lows. For purposes of this cenifidatioi, -Oregon Talc
Laws" means a state tat imposdd by ORS 320.OOS to 26.150 and 403300 to'401.230 mid ORS cli plers I I8, 314.
316.317, 318, 321 and 323 and the elderly rental assistance, program udder ORS 310.630 to 310.766 and local
taxes adminkilaitd by ilia Depu[unew of Revenue under (IRS 305.620.
C(IVT1L1~t' tine oti //~l LL
By: / . 1 cYtJ ti~^'.aYlylate: A/Y
Naote: Title:
AGPNCYi
Apprcrved B}Y _ `)r,,j•/YYu iG....7 fJ: sir, ~L
Tillc: 7
,1YYf;0 eD AS TO LEGAL SVJTlCTFr,N(Y
Ap.proved B),; Nni eeouhed nor OA_ 1i 3.7.Oa5 005x1 -
CunvayrA i513, nm:npnunrk3 f
Al-f :NW-11iNT # 2 to .
CONTRAcr # 1513
1. This is Amendment No. 2 to Contract 1513 (as amended front brie to tine, the "Contract*') dated 10112/2011
between the State of Oregon, acting by anti thrnugh its Department of Adminisimtive Services, State Procurement
Office hereafter called "DAS SPO" or "State" and Pitney Bowes hic., hereafter called "Contractor". This
Amendment is effective on the dale it has been signed by every party and approved in accordance with applicable
law. Items in brackets with strikethrouglLS have been deleted items with [brackets mitt underlined have been
tc tl
The purpose of this rUnendmem is to change the number of Monthly Billing on Option 13 PBI WSCA NASPO
Rental and Option C PBt WSCA NASPO Fif V LEASE. V
[t. The Price Agreement c hereby amended is follows:
a.
OPTION B--WSCkNASPO RENTAL TER41S AND CONDITIONS:
Piracy Bowes Global Financial Services LLC ("PBGFS") will serve as a sub-contractor under i
ADS PO11-00000! 11 and will be: the Lessor wider this Pair marker Value Rental Terms and Condition
Agreement. This Pair iidarket Rental Agreement cannot be used for Production Equipment Categories .
(Production Ilk Jet Eti'.elope Addressing System, Production Tabbers, Inserter Production, ProdUCR011
Politer-hserer. Pre-Stating Equipment) awarded ender ADSPO11-00000,111-7 to Pitney Bowes Inc.
PBGFS does not warrant, service or otherwise support the equipment. Those sen ices are provided by
Pitney Bowes Inc (PBI). Due to federal refutations, only PBI can own nn Tntellilink Control Center Or
Meter.
[lie Pricing Plan for the WSCA/NASPO Pain Market Value Rental Terms anti Conditions is as follows:
n'fonthlk B 1(t}n
-1 C Ill' Ttc'nl'1 Ra t:
36 .0377
[:1?1(491 .0309
60 .0270
b.
OPTION C WSCAIVASPO FAIR MARKET VAV.:Ti'F. LEASE 'I•ERMS :AND CONDITIONS:
ne~Pity Bowes Global Financial Services f.LC will serve is a it -con vactor water ADSPC111-00(100411
and will be the Lessor under this Fair Market Value Lease Terms and Condition Agreetnent.
Tile Pricing Plan for the WSCANASPO Fai Market Value Rental Terms and Conditions is as follows:
tMondlly Billing:
Term: Rental Rate:
36 .0342
[ 4611 01 .0277
60 .0237
Conmact a151 S. Amendment °.2 1
III. Except as expressly amended above, all other terms and conditions of the Contract arc still in full force and
effect. Contractor certifies that [be representations, warranties and certificatiolu contained in the Contract are true
aua cared as of the effective date of this Amendment and with the same effeci as tlhouoh made'at the time of
execution of the Contract.
i
By siwa[ure on this Contract for Contractor; the undersigned hereby certifies under penalty of perjuly that [lie
undersigned is authorized to act on behalf of Contractor and that Contractor is. to the best of the undersigned's
knowledge, not in violation of any Oregon Tax Laws. For pugroses of this certification, "Oregon Tax Laws" means
a state tax imposed by ORS 320.00= to 320.150 (Amusement Device Taxes), 403.200 to 403.350 (Tax For
Emergency Conununications), I 18 (Inheritance Tax), 314 (Income Tax), 316 (Personal Income Tax). 317
(Corporation Excise Tax-I318 (Corporation Ineonie Tax), 3^_1 (Timber and Forest Land Taxation) and 323
(Cigarenes And Tobacco Products) and the elderly rental assistance program under ORS 310.630 to 310.706 and
any local taxes administered by the Department of Revenue under ORS 305.620.
CONTRACTOR: ~hBy: -Date:
Narne; Arthur E. At 1 S jr, ~ Title: Director, State and L.ac Ca racts
AGG:NCI':
Approved 13y: Date: r/ " o~?----
N; r Title: }
T ~ •~-t ~ .~TzSk ~rc u+ ~e"~•~7t ~yu. Lr~ t
APPROVED AS TO LEGAL. SU1 FICIENCI
Approved By yot rewired per OAR 137-045.0050
" I
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Cann-act #1518, Amendment 42 2
Kari Olson
From: Katrena Burns [katrena.burns@pb.com]
Sent: Monday, August 26, 2013 12:16 PM
To: olsonk@ashland.or.us
Cc: kari@ashland.or.us
Subject: FW: can 20096560865 asking how price book matches attached quote
Attachments: Katrena highlighted Oregon wsca-mpa-pricebook-2012.pdf
Kari,
Attached is what I was sent as an explanation for the meter rate I sent.
Please call if you still have questions.
Katrena (800)203-2581 x6609
From: Bill R Walter
Sent: Monday, August 26, 2013 3:10 PM
To, Katrena Burns
Subject: RE: can 20096560865 asking how price book matches attached quote
Katrena,
I just downloaded the Oregon price book off our website. I highlighted the prices on pages 2, 5, 6, and 18. They are off
by a few pennies but in your customers favor. The length of the lease changes the lease factor that is used, in your case
.0237 which is 60 months. I have excerpted from the Oregon Participating Addendum below where it shows the lease
factors. Please let me know if this helps.
OPTION C -WSCA/NASPO FAIR MARKV VALUE LEASC TCRMS AND CONDITIONS:
Pildey Bowes Global Financial Services LLC will serve as.a sub-conttactor under ADSPOIl-
00000411 and will be the Lessor under this Tau Market Value Lease Terms and Condition
Agreement.
The - Pricing PI an fort-infort he .....-Terms.........._.,_...._.,.....__..._._......,...-............
WSCAINASPO Felt Market Value Lease and CondlUons Is as /oltaws:
Monthly 81111na:
Term: Lease Raw:
36 ,0342
so ,0277
0237
60
Bill Walter
Government Channel Manager
Pitney Bowes West Region
480-206-2984 cell
203-460-5758 fax
From: Katrena Burns
Sent: Monday, August 26, 2013 11:31 AM
1
To: Bill R Walter
Subject: can 20096560865 asking how price book matches attached quote
Bill,
Purchasing person is going to the WSCA website pb pricebook and is having trouble malting the attached quote
match.
I went to the website she directed me to, and I'm having trouble as well.
Is there a simple way to break it down for her?
Katrena
I don't understand where the length of the lease is taken into account, don't see the scales listed, pbp listed etc.
What do you suggest I do?
Thanks
Katrena
z
NASFU Yage 1 of 1
Pitney Bowes
Pitney Bowes Inc. \
Pitney Bowes Contract DDSPOI I-00000411-7
Art Adams
art.adams@pb.com
Phone: 203-351-7866
Awarded Categories:
Rental Postage Meter • Ultra Low Volume Mailing Systems -.Low Volume Mailing Systems • Medium
Volume Mailing Systems • High Volume Mailing Systems • Integrated Postal Scales • High Volume
Letter Folders • Inserter Productions • Low Volume Folder-Inserters • Medium Volume Folder-Inserter
High Volume.Folder-Inserter • Production Folder-Inserter • Low Volume Ink Jet Envelope Mail
Labeler Medium Volume Ink Jet Envelope • High Volume Ink Jet Envelope Addressing System
Production Inlc Jet Envelope Addressing System • Low Volume Tabbers • Medium Tabbers • High
Tabbers • Pre-Sorting Equipment • Software License and Subscription • Mailroom Specific Furniture
• Pitnev Bowes price list _ effective May 2013
Rental/Leasing Proerams Summary
• Pitney Bowes Amendment 2 - effective May 2. 2013
• Pitney Bowes Amendment 3 - extension to Oct. 11, 2014
I
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http://www,naspo.org/content.cfm/id/pitneybowes 8/26/2013
J/ Attachment B
l OPTION C_.::~CAINASPO FAIR MARKET VALUE LEASE TERMS AND CONDITIONS:
Pitney Bowes Global Financial Services LLC will serve as a sub-contractor under ADSP011-00000411 and will j
be the Lessor under this Fair Market Value Lease Terms and Condition Agreement. PBGFS does not warrant,
service or otherwise support the equipment. Those services are provided by Pitney Bowes Inc. (PBI). Due to j
federal regulations, only PBI can own an Intellilink Control Center or Meter.
I
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The Pricing Plan for the WSCAINASPO Fair Market Value Lease Terms and Conditions is as follows:
Monthly Billing:
Term: Lease Rate:
36 .0342
48 - .0277
(:2.0237 ,
L7. DEFINITIONS "We," "Our," or "Us" - the Pitney Bowes company with whom
L1.1 The following terms mean: you've entered into the Order.
"A reemen the Order, your Slate's Participating Addendum, the "WSCA/NASPO" -Western States Contracting Alliance and the
WSCNNASPO Master Agreement ADSPOI t-00000411-7, these National Association of State Procurement Officials
terms and conditions, and any attached exhibits. "You," "Your," "Lessee", or "Customer" - the entity identified on
"BanlY'- The Pitney Bowes Bank, Inc. the Order.
"Consumable Supplies" - Ink, ink rollers, printheads, toner and
drum cartridges, ribbons and similar items. Product-specific L2. AGREEMENT
consumable supplies are identified in the product operator guide. L2.1 You are leasing the Equipment listed on the Order. You will make
"Covered EauipmenY' - the equipment rented or sold to you from each Monthly Payment by the due date shown on our invoice.
PBGFS or FBI that is covered by the SLA as stated on the Order. L2.2 You may not cancel this Lease for any reason except as
Covered Equipment does not include any Intellilink® Control expressly set forth in Sections L10 and L11 below. All
payment obligations are unconditional.
Center or Meter, or any standalone software. L2.3 If you do not pay the fees when due or you do not comply with the
"Delivery Date° - the date the Equipment or other item is delivered Agreement and fail to cure the same within thirty (30) days o1
to your location. receipt of written notice thereof, we may disable the Intellilink
"Effective Date° - the date the Order Is received by us. Control Center, terminate the Agreement, retake the Equipment
"Eaufnmenr - the equipment listed on the Order, excluding any and Meter, and collect from you all fees due for the remainder of
Intellilink Control Center or Meter, and any standalone software. the Initial Term, or if after the Initial Term, all fees then due, plus
"Initial Term' - the lease period listed on the Order interest at the lesser of 18% per year or the maximum allowed by
"Install Date - the date the Equipment or other item is installed at law and attorneys' fees.
L2.4 You authorize us to file a Uniform Commercial Code financing
your location. statement naming you as debtorllessee with respect to the
IntexL1nkContro1 Center' or "Meter" -any postage meter supplied Equipment.
by PBI under the Order, including (i) In the case of a Connect+v^ L3. PAYMENT TERMS AND OBLIGATIONS
mailing system, the postal security device, the application L3.1 We will invoice you in arrears each month for all payments on the
platform, the system controller and the print engine and (ii) in the Order (each, a "Monthly Payment', except as provided in any
SOW attached to this Agreement.
case of all other mailing systems, the postal security device, the L3.2 Your Monthly Payment may include a one-time origination fee,
user interface or keyboard and display and the print engine. amounts carried over from a previous unexpired lease, and other
"Lease" - the Order and this WSCANASPO FMV Lease Terms costs.
and Conditions. L3.3 If you request, your InlelliLink° Control Center/Njeter Rental fees,
"Maintenance Service"- the maintenance service for the Covered Service Level Agreement fees, and Soft-Guard payments ("PBI
Equipment selected by you on the Order, excluding software Payments") will be included with your Monthly Payment and begin
maintenance, with the start of the Lease Term. Your Monthly Payment will
"MasterAoreemenY'-WSCNNASPO Master Agreement increase if your PSI Payments Increase.
L4. EQUIPMENT OWNERSHIP -
ADSPOI I-00000411-7 Mail Room Equipment, Services and L4.1 We own the Equipment. PBI owns any Intellilink® Control Center
Support contract administered by the State of Arizona and shall or Meter. Except as stated in Section L6.1, you will not have the
consist of., the solicitation as amended, any requests for right to become the owner at the end of this Agreement.
clarifications and/or best and final offers, the proposal submitted L5. LEASE TERM
by us, our responses to any requests for clarifications and/or our L5.1 The Lease term is the number of months slated on the Order
best and final offer. ("Lease Term").
"Order" -the executed agreement between the applicable Pitney L6. END OF LEASE OPTIONS
L6.1 During the 90 days prior to the end of your Lease, you may, If not
Bowes company and you for the Equipment. in default, select one of the following options:
"PBGFS" - Pitney Bowes Global Financial Services LLC. (a) enter into a new lease with us;
"PBP - Pitney Bowes Inc. (b) purchase the Equipment "as is, where is" for fair market
"Pitney Bowes' - PBGFS and Its subsidiaries, and PBI. value; or
"Postage Meter Rental AareemenY' - an agreement governing the (c) return the Equipment, IntelliLlnk Control Center and/or Meter
in
use and rental of an Intellilink Control Center or Meter you, enter Its original condition, reasonable wear and tear excepted.
If you return the Equipment, Intellilink Control Center and/or
into with us. Meter, at our option you will either (1) properly pack them and
"SLA" - the Service Level Agreement. insure them for their full replacement value (unless you are
"SLMA" - a Software License and Maintenance Agreement you enrolled in the ValueMAXO program) and deliver them
enter into with us aboard a common carrier, freight prepaid, to a destination
"SOW'- a Statement of Work you enter Into with us. within the United Slates that we specify, or (it) properly pack
`State Participating Addendum" the bilateral agreement executed and return them in the return box and with the shipping label
provided
us and our slate incorporating the Master by us and, in either case, pay us our then
by your participating applicable processing fee.
Agreement.
WSCA/NASPO FMV Lease Agreement -ADSPO I I-00000411
Pagc t of 2
Page 6 of 7
L6.2 If you do not select one of the options in Section L6.1, you shall in the ValueMAX program and charge you a fee, which we will
be deemed to have agreed to enter into successive month to in include as an additional charge on your invoice.
onth extensions of the term of this Agreement. You may opt to (b) We will provide written notification reminding you of your
cease the automatic extensions by providing us with written notice insurance obligations described above in Section L9.1(c).
within 60 days (but no less than 30 days or such shorter period as (c) If you do not respond with evidence of insurance within the time
may be contemplated by law) prior to the expiration of the then- frame specified in the notification we may immediately include the
current term of this Agreement. Upon cancellation, you agree to Equipment in the ValueMAX program.
either return all items pursuant to Section L6.1(c) or purchase the (d) If the Equipment is included in the ValueMAX program and any
Equipment. damage or destruction to the Equipment occurs (other than from
L7. WARRANTY AND LIMITATION OF LIABILITY yyour gross negligence or willful misconduct, which is not covered
L7.1 PBGFS AND THE BANK MAKE NO WARRANTIES, EXPRESS by ValueMAX), we will (unless you are In default) repair or replace
OR IMPLIED, INCLUDING ANY WARRANTY OF the Equipment:
MERCHANTABILITY, FITNESS FOR A PARTICULAR (e) If we are required to repair or replace the Equipment under the
PURPOSE, OR FREEDOM FROM INTERFERENCE OR ValueMAX program and we fall to do so within 20 days of
INFRINGEMENT, receiving your written notice of loss or damage, you may
L7.2 PBI provides you with the warranty as provided in the Master terminate this Lease.
Agreement and as follows: (1) We are not liable to you If we terminate the ValueMAX program.
(a) PBI warrants that the Equipment will be free from defects in By providing the ValueMAX program we are not offering or selling
material and workmanship and will perform according to the you insurance; accordingly, regulatory agencies have not
equipment user guide for a period of one year (360) days reviewed this Lease, this program or its associated fees, nor are
from the dale of acceptance (the Warranty Period7. they overseeing our financial condition.
'
(b) PBI warrants that the Maintenance Service provided will be .
performed in a professional and workmanlike manner. L10. NON-APPROPRIATION
(c) Your remedy in the event of any warranty claim is as L10.1 See Master Agreement - Non Appropriations
provided within the Master Agreement. L11. EARLY TERMINATION
(d) A "defect" does not include the failure of rates within a rate L11.1 You further warrant that you intend to enter into this Lease for the
update to conform to published rates. - entire Stated Tenn and you acknowledge that have relied
upon such represented intention when determining g the applicable
(e) There is no warranty for Equipment requiring repair or pricing plan. If you cancel or terminate this Lease prior to
replacement because of your negligence, usage which expiration of the Slated Term (other than for'non-appropriations),
exceeds PBI's recommendations, damage in transit, virus you shall pay a termination charge equal to the net present value
contamination or loss of data, misuse, external forces, loss or of the monthly payments remaining through the completion of the
fluctuation of power, fire, good, or other natural causes, or term, discounted to present value at a rate of 6% per year.
service by anyone other than PBI. There is no warranty for L12. MISCELLANEOUS
L12.1 If more than one lessee is named in this Lease, liability is joint
Equipment arising from the use of third party supplies (such and several.
as ink) that results in: damage to PBI Equipment; (i) poor L12.2 YOU MAY NOT ASSIGN OR SUBLET THE EQUIPMENT OR
Indida, text, or image print quality; (Iii) indicia readability THIS LEASE WITHOUT OUR PRIOR WRITTEN CONSENT,
failures; or Civ) a failure to print indicia, text, or images. WHICH CONSENT WILL NOT BE UNREASONABLY
The print engine(s), print engine components, structural WITHHELD.
components and printed circuit board assemblies supplied L12.3 We may sell, assign, or transfer all or any.part of this Lease or the
with the FBI Equipment may be reclaimed, reconditioned or Equipment. Any sale, assignment, or transfer will not affect your
rights or obligations under this Agreement.
remanufaclured. Any such Item is warranted to perform L12.4 All applicable taxes required to be collected by us will be shown
according to the same standards as the equivalent new Item. on the invoice,
(g) The warranty does not cover Consumable Supplies. L12.5 If there is a conflict between any of the terms and conditions in
this Agreement, your Slate's Participating Addendum and the
L7.3 PBGFS AND THE BANK ARE NOT LIABLE FOR ANY LOSS, Master Agreement ADSP011-00000411, this Agreement shall
DAMAGE (INCLUDING INCIDENTAL, CONSEQUENTIAL OR prevail.
PUNITIVE DAMAGES), OR EXPENSE CAUSED DIRECTLY OR L12.6 Any Intellil-ink-Control Center or Meter rented under this
INDIRECTLY BY THE EQUIPMENT, AND PBI WILL HAVE ONLY Agreement is subiect to the applicable USPS regulations and
SUCH LIABILITY AS SET FORTH IN THE MASTER meter terms and conditions as may be provided by PBI.
AGREEMENT. L12.7 Our Equipment may contain embedded software. You agree: (i)
that PBI and its licensors own the copyrights and other intellectual
L8. EQUIPMENT OBLIGATIONS - properly in and to the embedded software; (ii) that you do not
L8.1 Condition and Repairs. You will keep the Equipment free from acquire any right, title or interest in or to the embedded software;
liens and encumbrances and in good repair, condition, and iii) only to use the embedded software with our EQw iPmenl in
working order. (
L8.2 Inspection. We may inspect the Equipment and any related which the embedded software resides; (iv) that you may not copy
maintenance records. the embedded software; (v) that you may neither modify nor
L8.3 Location. You may not move the Equipment from the location create derivative works of the embedded software (vi) that you
specified on the Order without our prior written consent which will may neither distribute nor disclose the embedded software (or
not be unreasonably withheld.
any portion thereof) to any other person; (vii) that you may not
translate, de-compile, disassemble, or otherwise attempt to
.9. RISK OF LOSS AND VALUEMAXo PROGRAM - unbundle, reverse engineer or create derivative works of the
embedded software, except as permitted by applicable law; and
Because we own the equipment while you lease It from us, we need to make (viii) that you may not export the embedded software In
sure it Is protected while It Is In your possession. You can demonstrate to contravention of applicable export control laws. The embedded
us that the equipment will be protected either by showing us that your
Insurance will cover the equipment or by enrolling in our fee-based software contains third party software. Notwithstanding the
ValueMAX program. The terms of that program are listed In Section L9.2, above,' this section does not modify any terms that may
accompany such third party software.
1_9.1 Risk of Loss. L 12.8 The Connect+ Series Equipment may use an Internet access
(a) You bear the entire risk of loss to the Equipment from the Delivery point (e.g., wireless router) provided by us. You may only use this
Date by PBI until the end of the Lease Term (including any access point for connectivity between the Connect+ Series
extensions), re ardless of cause, ordinary wear and tear Equipment and the Internet and for no other purpose. You agree
excepted ('Loss. to pay all costs associated with use of the access point in violation
(b) No Loss will relieve you of any of your obligations under this of this restriction.
Lease. You must immediately notify us in writing of the
occurrence of any Loss.
(c) You will keep the Equipment Insured against Loss for its full
replacement value under a comprehensive policy of insurance or
other arrangement with an insurer of your choice, provided that it
is reasonably satisfactory to us ("Insurance').
L9.2 Value MAXPro ram.
(a) If you do not provide evidence of Insurance and have not enrolled
in our own program (ValueMAX), we may include the Equipment
1VSCA/NASPO PMV Lease Agreement-ADSPOI I-00000411 Rev 2/12
Page 2 of 2
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Attachment B
SUMMARY OF LEASING/RENTAL PROGRAMS
Pitney Bowes Global Financial Services LLC offers a variety of equipment leasing and rental
programs to enable your agency to acquire the equipment it needs with the innovative financing
solution that works best for you.
TERM RENTAL (INSTALLMENT PURCHASE)-Option A /
This program provides a 36, 48 or 60 Month Lease and is available only to city and state
agencies, such as public school districts, municipal hospitals, police and fire, departments.
Due to the tax exempt status of the Lessee, rates are much lower than standard Fair Market
Value Lease rates. Title to the Equipment passes up front and at the end of the lease term,
you own the equipment (excluding meter). (Non-profits and non-State or Local
agencies are excluded from this program). Sales Tax will be charged, if required under
Your State Statute.
STATE & LOCAL Rental - Option B This program provides you with 36, 48 or 60 Month
Rental. At the end of the rental period, you may purchase the equipment at the end of the
Rental for its then Fair Market Value, or you can enter into a new Rental term or return the
equipment. This Fair Market Rental Agreement cannot be used for Production Equipment
Categories (Production Ink Jet Envelope Addressing System, Production Tabbers, Inserter
Production, Production Folder-Inserter, Pre-Sorting Equipment) awarded underADSP011-
00000411-7 to Pitney Bowes inc. Sales Tax will be charged if required under Your State
Statute.
STATE & LOCAL FAIR MARKET VALUE LEAS tion C
This program provides you with a 36, 48 or 60 Month ease erm with the option to purchase
the equipment at the end of the lease for its then Fair_Market Value, or you can continue
leasing the equipment based on its Fair Market Value, or return the equipment. Sales Tax will
be charged, if required under Your State Statute.
Example of lease payments based on a $10,000.00 equipment price:
LEASE RATES
Term Option A option B option C
36 1.0323 .0377 .0342
48 .0252 .0309 0277
60 .0210 .0270 .0237
MONTHLY LEASE PAYMENT BASED ON $10,000
TRANSACTION
Term Option A Option B Option C
36 323.00 377.00 342.00
48 252.00 309.00 $277.00,
60 210.00 270.00 237.00
Rev 2-17-12
Page 1 of 7
p Pitney Bowes
Price Book
MPA # ADSP011-00000411-7
Table of Contents
Postage Meter Rental
Mailing Systems Ultra Low Volume
Mailing Systems Low Volume
Mailing Systems Medium Volume "
Mailing Systems High Volume
Integrated Postal Scales
Letter Folders High Volume -l
Inserters Production -
Folder-Inserters. Low Volume
Folder-Inserters. Medium Volume
Folder-Inserters High Volume
Folders-Inserters Production
Envelope Addressing System. Low Volume
Envelope Addressing System Medium Volume
Envelope Addressing System. High Volume -
Envelope Addressing System Productions
Tabbers Low Volume
Tabbers Medium Volume
Tabbers High Volume
Tabbers. Production
Pre-sorting Equipment Production Z,
Mailing Furniture
Installation-Assembly-Production
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/
v CITY RECORDER Page 1 1
Ashland Park Commission DATE PO NUMBER
20 E MAIN ST. 9/12/2013 00275
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 001522 SHIP TO:
PITNEY BOWES CREDIT CORP
PURCHASE POWER
PO BOX 371874
PITTSBURGH, PA 15250-7874
FOB Point: Req. No.:
Terns: Net 15 davs _ Dept.:
Req. Del. Date: Contact: Susan DVssegard
Special Inst: Confirming? No
Quanti Unit Description Unit Price Ext. Price
22.00 Mo State of Oregon Price Agreement 1518 51.49 1,132.78
Pitney Bowes DIM 100 Postage Meter
Per attached agreement $51.49/Mo
September 2013 to June 2015 (22 Mos)
This purchase is placed against the
Western States Contracting Alliance
Price Agreement/Contract No. 1518. The
terms and conditions of the price
agreement and the associated
participating addendum entered into by
the State of Oregon apply to this
purchase and supersede all conflicting
terms and conditions, express or
implied.
i
SUBTOTAL 1,132.78
BILL TO: TAX 0.00
FREIGHT 0.00
TOTAL 1,132.78
Account Number Project Number - Amount Account Number Project Number Amount
E 211.12.02.01.60340 1,132.78
VENDOR
Authori signature COPY
I 1 _ C/cliN C ,J.(LSC."<~
FORM#3 CITY OF
A request for a Purchase Order ASHLAND
REQUISITION Date of request: 8 ?~S" 13
Required date for delivery:
Vendor Name P, Lt , I -B ou/eA fin C .
Address, City, State, Zip tQK E(M cry ~ -T>4
Contact Name & Telephone Number c~ rn~ CST
Fax Number
~ 2 0~, / ~ e o - `3 A L~-
SOURCING METHOD
_ ❑ Emergency
~C &m/ADon to Bid (Copies on fle) El Form #13, Written findings and Authorization
ed by Council: ❑ Written quote or proposal attached
RECEIVE
Cooperative Procurement
AUG 2 9 2013 A for Proposal (Copies on file) El State of Oregon
ad by Council: Contract # it- 51
❑ State of Washington
BY. Surce Contract #
- ble Farm (#5,6, 7 or 8) ❑ Other government agency contract
quote or proposal attached Agency
l I 1, Personal Services $5K to $75K Contract #
/ IProcurement Intergovernmental Agreement
Request for Approval ❑ Agency
quote or proposal attached Dale original contract approved by Council:
,d by Council: (Date)
(Dale) I
Total Cost
$
{ Item # Quantity Unit Description of MATERIALS Unit Price TotalLCFostt
,r -1 _ I V 6 6 rJ I ~q
M ~J I 1• I
Z lz ru
i
TOTAL COST
Per attached quote/proposal $
Project Number---------- Account Number 62,: 0( Io 63 yao 'J 1-3
Account Number Account Number
'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
IT Director Date Support -Yes/No
I
sfed.
By signing this req ion form, I ce tify that the City's public contracting requirements have f//47-1
Employee Signature: ae erz Department Head Signature: C ~ V (Equal to or greater than $5,000)
C P,40S City Administrator:
(Equal to or greater than $25,000)
Funds appropriated for current fiscal year YES / NO
Finance Director- (EglnFrNdf~ i 39TO F01W
Comments:
Ashkmd 1tyAttorney
Form #3-Requisition Date-