HomeMy WebLinkAbout2013-322 CONT Chg Order #5 - Straus & Seibert Architects
OWNER- 0
CHANGE IN SERVICE MANAGER ❑
Between Owner and Architect ARCHITECT ❑
PROJECT: Ashland Police Facility CHANGE IN SERVICE NO: 05
1155 E. Main Street. DATE: 09/23/13
Ashland, OR 97520
TO PROJECT MANAGER:
Scoff Fleury/Terry Holderness ARCHITECT'S PROJECT NO: 354
20 E. Main Street AGREEMENT DATE: 7/18/11
Ashland, OR 97520 AGREEMENT FOR: Police Facility Construction Admin.
The Agreement is amended as follows: Code CA-7
1. KenCaim Landscape Architecture - Additional Services due to hardscape layout changes,
front planting layout changes and grade alterations. $960.00
TOTAL INCREASE............ $960.00
Not valid until signed by the Owner and Architect.
The original Agreement Amount was ...................................................................................................$52,056.00
Net change by previously authorized Change in Service ....................................................................$10,631.00
The Agreement Amount prior to this Change in Service was $62,687.00
The Agreement Amount will be increased by this Change in Service in the amount of $960.00
The new Agreement Amount including this Change in Service will be $63,647.00
The Agreement Time will be (increased) (unchanged) by (0) days.
The date of Project Completion as of the date of this Change in Service therefore is unchanged.
ARCHITECT: PROJECT MANAGER: OWNER:
Straus 8 Seibe Architects, LLP Smtt Fleury City of Ashland
Address: Address: Address:
1175 E. Main Suite 2E 20 E. Main Street 20 E. Main Street
Medfort4 OR /97504 / Ashland 97520 Ashland, OR 97520
By: By. --~1/
Date Z J .7 Date: T/t l3 Date:
CHANGE IN SERVICE "
CODE (Phase of Work-Change In Service) (XX-X) 7. Charges in the Initial Information.
Phases of Work B. Services provided beyond the limits of.
PD -Pre Design a. Up to one (1) review of each Shop Drawing, Product Data
SD - Schematic Design item, sample and similar submittal of the Contractor.
DD - Design Development b. Up to one (1) visit per week to the site by the Architect over
CO - Construction Documents the duration of the Project during construction.
B - Bidding c. Up to one (1) Inspection for any portion of the Work to
CA - Construction Administration determine whether such potion of the Work is substantially
CO - Closeout Phase / Commissioning complete in accordance with the requlmments of the
Change in Service Contract Documents.
1. Changes in instructions or approvals given by the Owner that necessitate d. Up to one (1) inspection for any portion of the Work
revisions of Service- to determine final completion.
2. Enactment or revisions of codes, laws or regulations or official 9. Change Orders and Construction Change Directives requiring evaluation
interpretations which necessitate changes to previously prepared of proposals. Including the preparation or revision of Instruments of Service.
Instruments of Service. 10. Evaluation of substitutions proposed by the owners consultants or
3. Decisions of the Owner not rendered in a timely manner. contractors and making subsequent revisions to Instruments of Service
4. Significant charge 16 the Project including, but not limited to, size, glallty, resulting there from.
complexity, Owners schedule or budget or procurement method. 11. Preparation of design and documentation for alternate bid or proposal
5. Failure of performance on the part of the Owner or the Owners requests proposed by the Owner.
consultants or contractors. 12. Contract Administration Services provided 60 days after the dale of
6. Preparation for and attendance at a public hearing, a dispute resolution Substantial Completion of the Work.
proceeding or a legal proceeding except where the Architect is parry thereto. 13. Other Change In Service items.
1;\0354-Ashland Police Dept- The Gmve\Admig\Comu Admin CHANGE IN SERVICE. 05.docx
t^_ Page 1 / 1
CITY OF CITY RECORID
ASHLAND DATE NUMBER
20 E'MAIN ST. 7/1/2013 11085
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 016096 - SHIP TO: City of Ashland - Police Dept.
STRAUS & SEIBERT ARCHITECTS 1155 E MAIN STREET
1175 E. MAIN STREET SUITE 2E ASHLAND, OR 97520
MEDFORD, OR 97504
FOB Point: Req. No.:
Terms: Net Dept.:
. Req. Del. Date: Contact: Terry Holderness-Scott Fleury
Special Inst: Confirming? No
Quanti Unit. Description Unit Price - Ext. Price
THIS IS A REVISED PURCHASE ORDER
Construction Administration for Police 52,056.00
Station Remodeling Project No. 2010-20
Contract for Architectural Desiqn
Services
Beqinninq date: 07/31/2012
Completion date: 12/30/2013
Insurance required/On file
Not to exceed $52,056.00
Processed change order 09/12/2012 4,927.00
Change Order No. 1
HVAC Enqineerinq Chanqes
Electrical Design for Code
Processed change order 03/25/2013 3,400.90
Per attached change orders dated
08/07/2012 $1,200 and 08/02/2012 $2,200 -
-Processed chanqe order 06/17/2013 2,304.00
Change in Service No: 04
Processed change order 10/02/2013 960.00
Chanqe in Service No: 5
SUBTOTAL 63 647.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 63,647.00
ASHLAND, OR 97520
Account Number Project Number. _ Amount Account Number Project Number Amount_
E 410.08.24.00.70420 E 201020.999. 63,647.00
VENDOR
Author d Signature COPY
FORM #10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND
Request for a Change Order
Name of Supplier/ Contractor/ Consultant: Straus & Seibert Architects LLP Total amount of;this
1175 E. Main St. contract; amendment:
Medford OR 97501
Purchase Order Number:11085 $960:00
Title 1 Description: Construction Administration-Police Station Remodeling Project 10.20
® Per attached contract amendment
Contract,Amendment
Original contract amount $ 52 056.00 100 % of original contract
Total amount of rep yl0us contract amendments $10&3l.00 20.4 % of original contract
Amount of this contract amendment $960.00 1.5 % of original contract
TOTAL AMOUNT OF CONTRACT $ $63,647.00 21.9 1/a of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice orapproval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided underthe unamended contract; b) The City determines that, with all things considered, the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total ten greaterthan allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contracL
Contract amendment is within the scope of procurement: YES X NO' (If "NO", requires Council approval/ Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5,00 0 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or
❑'YES', the total amount of contract and REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
cumulative amendments $6,000. ❑ 'YES', the total amount of cumulative ❑'YES", the total amount of original contract and
❑ If "NO", amount exceeding authority requires amendments 25% of original contract amount or cumulative amendments $100K for Goods &
Council approval. Attach copy of Council $250,000 whichever is less. Services, < $75K for Personal Services, < $50K for
Communication. ❑ If "NO", amount exceeding authority requires Attorney Fees.
M Exempt - Reason: AMC 2.50.120 (A)(3) Council approval. Attach copy of Council ❑ If'NO", amount exceeding authority requires
Communication. Council approval. Attach copy of Council
❑ Exempt -Reason:Communication.
❑ Exempt - Reason:
INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT
Goods & Services - $5,000 to $100,000 . ❑ 'YES", the total amount of cumulative ❑ Written Findings: Document the nature of the
Personal Services - $5,000 to $75,000 amendments s 25% of original contract amount or emergency, including necessity and circumstances
❑ 'YES', the total amount of cumulative $250,000 whichever is less. requiring the contract amendment
amendments 25% of original contract amount. ❑ If 'NO', amount exceeding authority requires ❑ Obtain direction and written approval from City
❑ If 'NO', amount exceeding authority requires Council approval. Attach copy of Council Administrator
Council approval. Attach copy of Council Communication. ❑ If applicable, attach copy of Council
Communication. ❑ Exempt - Reason:Communication
❑ Exempt - Reason: ❑ Exem t-Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑'YES", the total amount of original contract and cumulative ❑ 'YES', the original contract was approved by City Council.
amendments are within the amount and terms initially approved by Provide date approved by City Council: (Date)
Council as a Special Procurement. If "NO", Council approval is required. Attach copy of Council Communication.
❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach co of Council Communication.
Project Number_?oto - zO Account NumberR(0•021 24-O°-?C)A7mAccountNu er_
'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accura a y. ac 1 extra pages if needed.
Employee Signatur . ( Department Head Signature: /1P
(Eq f to r reater than $5,000)
Funds appropriated for current fiscal y YES / NO ~L - =,I ~
Finance Director (Equal to or greater than $5,000) Date
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 9/24/2013