HomeMy WebLinkAbout2013-323 CONT Addendum - Roxy Ann Rock
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR GOODS AND SERVICES LESS THAN $25,000
Addendum made this 5'h day of September, 2013, between the City of Ashland ("City")
and Roxy Ann Rock ("Contractor").
Recitals:
A. On August 7, 2013, City and Contractor entered into a "City of Ashland Contract for
Goods and Services Less than $25,000" (further referred to in this addendum as 'the
agreement').
B. The parties desire to amend the agreement to increase the compensation to be paid
to Contractor to include additional rebar and labor throughout the entire sidewalk area.
City and Contractor agree to amend the agreement in the following manner:
1. The maximum price as specified in Paragraph 4 of the agreement is increased to
$ 20,007.00
2. The scope of services is modified to add additional rebar and labor on the sidewalk
repair at Triangle Park.
3. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONTRACTOR: CITY OF AS
BY ,0 r y fZoC S~ BY- 7 1
,/Department Head
Its Date ct /S! l3
DATE 2~
Purchase Order # eK)
Acct. No.: (For City purposes only)
7- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR GOODS AND SERVICES
Wes Norton
DBA: Roxy Ann Rock
PO Box 4488
Medford, OR. 97501
Phone: 541-601-7451
Fax: 541-535-6051
www.wesnorton@aol.com
® o 0 0 0 0 0
OR Lic #104966
CA Lic #426558
September 4, 2013
Jeffrey McFarland
Ashland Parks Department - Central Division Mgr.
RE: Extra - Triangle Park at corner of Liberty St. and Siskiyou Blvd., Ashland, OR.
Steel Rebar and labor to set 1 947.00
Expansion joints on 6" center 3,080.00
Total $5,027.00
WN/ss
Page 1 / 1
f-71 TV P C0"
Ashland Park Commission DATE PONUMBER
20 E MAIN ST. 8/23/2013 00260
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 004105 SHIP TO:
FOXY ANN ROCK
PO BOX 4488
MEDFORD, OR 97501
FOB Point: Req. No.:
Terms: net Dept.:
Req. Del. Date: Contact: Bruce Dickens - Jeff McFarland
Special Inst: Confirming? No
Quanti Unit . Description Unit Price Ext. Price
THIS IS A REVISED PURCHASE ORDER
Parks Concrete Projects 27,806.00
(1) Hunter Park Field #2 Concrete
Mow-curb Project $9,746.00
(2) Trianqle Park Sidewalk Replacement
Project $18,060.00
Contract for Goods and Services
Beqinninq date: 08/07/2013
Completion date: 10/31/2013
Processed chanqe order 10/02/2013 1,947.00
Scope of services is modified to add
addtional rebar and labor required for
sidewalk repair at Trianqle Park
c~
SUBTOTAL 29 753.00
BILL TO: TAX 0.00
FREIGHT 0.00
TOTAL 29,753.00
'Account Number.. Project Number Amount _ Account Number Project Number Amount'
E 211.12.02.06.70400 E 000044.999 91746.00
E 411.12.00.00.70420 E 000036.999 20,007.00
D oar '~~i~
VENDOR COPY
A onzed Signature
Foltlvl#10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM A H LAN D
Request for a Change Order
Name of Supplier/ Contractor/ Consultant: Roxy Ann Rock Total amount of this
contract amendment:
Purchase Order Number:000260
Title 1 Description: Concrete Triangle Park $ 1,947.00
® Per attached contract amendment
Contract Amendment as
Original contract amount $ fl0~ > 100 % of original contract
Total amount of previous contract amendments N/A % of original contract
Amount of this contract amendment $1.947.00 . 10 8"lo'of original contract
-~Lq,7.r5- 3`n .
TOTAL AMOUNT OF CONTRACT $ 0.087-00"' % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contract
Contract amendment is within the scope of procurement: YES X NO' (If "NO", requires Council approval l Attach cow of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT QRF or
❑ 'YES', the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments s $6,000. ❑ 'YES', the total amount of cumulative amendments ❑'YES', the total amount of original contract and
❑ If'NO', amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments s $100K for Goods & Services, s
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, <$50K for Attorney Fees.
Communication. ❑ If "NO", amount exceeding authority requires ❑ If"NO", amount exceeding authonty requires Council
❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication
PERSONAL SERVICES Communication. ❑ Exempt-Reason:
❑'YES", Direct appointments $35,000 ❑ Exempt-Reason:
❑ IPNO", r uires a roval.
INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCYPROCUREMENT
Goods & Services - $5000 to $100,000 ❑ 'YES', the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services-$5000 to $75,000 s25% of original contract amount or $250,000 emergency, including necessity and circumstances
® "YES', the total amount of cumulative whichever is less. requiring the contract amendment
amendments s 25% of original contract amount. ❑ If ❑ JIM". amount exceeding authority requires ❑ Obtain direction and wntan approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt-Reason: ❑ Exempt-Reason: ❑ ---SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑'YES', the total amount of original contract and cumulative amendments are ❑'YES", the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement If"NO', Council approval is required. Attach copy of Council Communication.
❑ If"NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach co of Council Communication.
Project Number 000036.999 Account Number E411.12.00.00.704200 Account Number
'Expenditure must he ad to the apppropn to account numbers for the financials to reflect the actual expenditures accura ~I . Attach extra pages if needed.
Employee SignaturLL Q Department Head Signature:
Jal to or greater than $5,000)
City Administrator:
r (Equal to or greater tha12-71 00or10%)
Funds appropriated for current fiscal year. YES / NO ~ p
FinanceDirector (Equal toor aterthan$5,000) ate
Comments:
Form #10 -Contract Amendment Approval Request Form, Request fora Change Order, Page 1 of 1, 9/5/2013